Crown Advanced Material Co.Ltd(688560)
Notes on matters related to internal accounting control system
1、 Basic information of the company
The predecessor of Crown Advanced Material Co.Ltd(688560) (hereinafter referred to as the company or the company) is the former Mingguan Technology (Jiangxi) Co., Ltd. (hereinafter referred to as mingguan company), which is a wholly-owned enterprise invested and established by Mingguan Group Holding Co., Ltd, On November 15, 2010, it was changed into a Sino foreign joint venture with the approval of Yichun Municipal Bureau of Commerce in the reply on Approving the equity transfer of foreign-funded enterprise mingguan energy (Jiangxi) Co., Ltd. (Yi Shang Wai Zi [2010] No. 67), On October 27, 2011, it was approved by Yichun Municipal Bureau of Commerce to change the joint venture “mingguan energy (Jiangxi) Co., Ltd.” into a domestic funded enterprise (Yi Shang Wai Zi (2011) No. 90), and obtained the business license of enterprise legal person with registration number of 360900520000420. The registered capital of mingguan company at the initial establishment was HK $40 million. Mingguan company was changed into a joint stock limited company on the base date of March 31, 2013, and registered with Yichun Administration for Industry and Commerce of Jiangxi Province on August 22, 2013. Its headquarters is located in Yichun City, Jiangxi Province. The company now holds a business license with a unified social credit code of 91360900667497406n, with a registered capital of 164087736.00 yuan and a total of 164087736 shares (par value of 1 yuan per share). Among them, the tradable shares with limited sales conditions: 128613236 A shares; 35474500 A-shares of tradable shares with unlimited sales conditions. The company’s shares were listed and traded on Shanghai Stock Exchange on December 18, 2020.
The company belongs to C29 rubber and plastic products production industry. The main business activities are the R & D, production and sales of battery backplane, aluminum-plastic film, multi-functional film, battery components, special functional composite materials and their products. The main products are: Cecep Solar Energy Co.Ltd(000591) battery backplane.
2、 Objectives and principles for the company to establish internal accounting control system
（1） Objectives of the company’s internal accounting control system
1. Standardize the accounting behavior of the company and ensure the authenticity and integrity of accounting materials.
2. Plug loopholes, eliminate hidden dangers, prevent and timely detect and correct errors and fraud, and protect the safety and integrity of the company’s assets.
3. Ensure the implementation of relevant national laws and regulations and the company’s internal rules and regulations.
（2） Basic principles for the establishment of the company’s internal accounting control system
1. The internal accounting control complies with the requirements of relevant national laws and regulations, basic norms of enterprise internal control and other relevant provisions and the actual situation of the company.
2. Internal accounting control restricts all personnel involved in accounting work within the company, and no individual shall have the power to go beyond internal accounting control.
3. Internal accounting control covers all economic businesses and relevant posts involved in accounting work within the company, and is implemented to decision-making, implementation, supervision, feedback and other links according to the key control points in the process of business processing.
4. Internal accounting control ensures the reasonable setting of institutions and posts involved in accounting work and the reasonable division of responsibilities and authorities within the company, adheres to the separation of incompatible posts, and ensures that different institutions and posts have clear rights and responsibilities, restrict and supervise each other.
5. Internal accounting control follows the principle of cost-benefit and achieves the best control effect with reasonable cost control.
6. The internal accounting control is constantly revised and improved with the change of the external environment, the adjustment of the company’s business functions and the improvement of management requirements.
3、 Relevant information of the company’s internal accounting control system
The setting and implementation of the company’s internal control system related to the financial statements on September 30, 2021 are as follows:
（1） Internal control elements of the company
1. Control environment
(1) Communication and implementation of integrity and moral values
Integrity and moral values are an important part of the control environment and affect the design and operation of important business processes of the company. The company has always attached importance to the creation and maintenance of this atmosphere, established a series of internal norms such as employee handbook, and implemented these in multiple channels and all directions through strict punishment system and the practice of senior managers.
(2) Emphasis on Competence
The management of the company attaches great importance to the setting of the use ability level required for specific jobs, as well as the requirements for the knowledge and ability necessary to achieve this level. As of September 30, 2021, the company has 510 employees, including 12 with intermediate titles and 7 with primary titles; Among them, there are 25 postgraduates, 88 undergraduates and 71 junior college students. The company also carries out various forms of post training and education for different posts according to the needs of actual work, so that employees can be competent for their current jobs.
(3) Participation procedures of governance
The responsibilities of the management have been clearly stipulated in the articles of association and policies of the company. Through its own activities and with the support of the audit committee, the governance layer supervises the company’s accounting policies and internal and external audit work and results. The responsibilities of the governance layer also include supervising whether the policies and procedures designed to review the effectiveness of internal control are reasonable and effective.
(4) Management philosophy and business style
The management of the company is responsible for the operation of the enterprise and the formulation, implementation and supervision of business strategies and procedures. The board of directors and the audit committee effectively supervise it. The management attached great importance to internal control, including information technology control, information management personnel and accounting personnel, and timely and properly handled the reports on internal control weaknesses and violations received. The company adheres to the business philosophy of “pursuing the material and spiritual happiness of all employees, while providing customers with high-quality and high-value products and services”, relies on the corporate culture of “respect, innovation, incentive and development”, and takes the technology commercialization and market action force as the core competitiveness to realize the common growth of enterprise value and customer value.
(5) Organizational structure
In order to effectively plan, coordinate and control business activities, the company has reasonably determined the form and nature of organizational units, implemented the principle of separation of incompatible positions, scientifically divided the responsibilities and authorities within each organizational unit, and formed a mutual check and balance mechanism. At the same time, we will earnestly achieve “five independence” from the controlling shareholder of the company. The company has designated special personnel to be specifically responsible for internal audit and ensure the implementation of relevant accounting control systems. (6) Distribution of authority and responsibility
The company adopts the method of assigning control responsibilities to departments, establishes a set of authorization mechanism for performing specific functions (including transaction authorization), and ensures that everyone clearly understands the reporting relationship and responsibilities. In order to effectively control the authorized use and supervise the company’s activities, the company has gradually established a budget control system, which can modify the control policies of the accounting system in a timely manner according to the changes of the situation.
The financial department reasonably ensures that business activities are carried out in accordance with appropriate authorization through various measures; Reasonably ensure that transactions and events can be recorded in appropriate accounts in a timely manner with the correct amount in the appropriate accounting period, so that the preparation of financial statements meets the relevant requirements of accounting standards.
(7) Human resources policy and Practice
The company has established and implemented more scientific personnel management systems such as employment, training, job rotation, assessment, reward and punishment, promotion and elimination, and hired enough personnel to complete the assigned tasks.
2. Risk assessment process
Combined with its own business situation and development trend, the company has defined its long-term strategic objectives and short-term business objectives, supplemented by specific strategies and business process plans to clearly convey the business objectives to every employee. The company has established an effective risk assessment process and set up the board of supervisors, audit committee, internal audit department and other departments to identify and respond to major and generally influential changes that the company may encounter, including business risks, environmental risks, financial risks and so on.
3. Information system and communication
The company has established a powerful information system to provide timely and effective performance reports to the management. The information system personnel (including financial personnel) are scrupulous and diligent, and can effectively perform their assigned responsibilities. The management of the company also provides appropriate human and financial resources to ensure the normal and effective operation of the whole information system.
The company has established effective communication channels and mechanisms for suspicious inappropriate matters and behaviors, so that the management can effectively communicate with employees’ responsibilities and control responsibilities. The adequacy of internal communication enables employees to effectively perform their duties, communicate effectively with customers, suppliers, regulators and other outsiders, and enable the management to take timely and appropriate further actions in the face of various changes.
4. Control activities
The company has necessary control policies and procedures for its main business activities. The management has clear objectives for budget, profit, other financial and operating performance. The company has clear records and communication on these objectives, and actively monitors them. The financial department has established appropriate protection measures to reasonably ensure that the contact and handling of assets and records are properly authorized; Reasonably ensure that the book assets are consistent with the actual assets on a regular basis.
In order to reasonably ensure the realization of various objectives, the company has established relevant control procedures, mainly including transaction authorization control, responsibility division control, voucher and record control, asset contact and record use control, independent inspection control, electronic information system control, etc.
(1) Transaction authorization control: it defines the scope, authority, procedures, responsibilities and other relevant contents of authorization and approval. The management at all levels within the unit must exercise corresponding functions and powers within the scope of authorization, and the handling personnel must also handle economic business within the scope of authorization.
(2) Control of responsibility division: reasonably set the division of labor, scientifically divide the responsibilities and authorities, implement the principle of separation of incompatible positions and each person’s work can automatically check the work of another person or more people, and form a mutual check and balance mechanism. Incompatible positions mainly include: authorization approval and business handling, business handling and accounting records, accounting records and property custody, business handling and business audit, authorization approval and supervision and inspection, etc.
(3) Voucher and record control: the voucher circulation procedure has been reasonably formulated, so that the operators can prepare relevant vouchers in time when executing transactions, and the prepared vouchers shall be sent to the accounting department as soon as possible for recording, and the registered vouchers shall be filed in order. Relevant records must be made for various transactions (such as employee salary records, perpetual inventory records, sales invoices, etc.), and the records must be independently compared with the corresponding entries.
(4) Control of asset contact and use of records: strictly restrict the direct contact of unauthorized personnel with property, and take measures such as regular inventory, property records, account verification and property insurance to ensure the safety and integrity of all kinds of property.
(5) Independent inspection and control: the company has set up a special internal audit organization to audit and assess the authenticity, accuracy and completeness of procedures of monetary funds, securities, vouchers and account books, material procurement, consumption quota, payment, salary management, entrusted processing materials and account reality.
(6) The company has formulated a relatively strict electronic information system control system, and has done more work in the development and maintenance of electronic information system, data input and output, document storage and custody, etc.
5. Supervision of control
The company regularly evaluates various internal controls, and on the one hand, establishes various mechanisms to enable relevant personnel to obtain evidence of the effective operation of internal control to a considerable extent when performing their normal post responsibilities; On the other hand, confirm the internal information or point out the existing problems through external communication. The management of the company attaches great importance to the reports and suggestions of various functional departments and regulatory bodies of internal control, and takes various measures to correct the deviations in the control operation in time.
（2） Implementation and existing problems of the company’s main internal control system
The company has conducted self-assessment on the effectiveness of the design and implementation of the internal accounting control system. Now the implementation and existing problems of the company’s main internal accounting control system are explained as follows:
1. The company has established strict authorization and approval procedures for the revenue and expenditure and custody of monetary funds. Incompatible positions for handling monetary funds business have been separated, and there are mutual constraints between relevant institutions and personnel. The company has defined the scope of use of cash and the provisions that should be observed when handling cash revenue and expenditure business in accordance with the Interim Regulations on cash management of the State Council. The company has formulated the settlement procedures for bank deposits in accordance with the payment and settlement measures of the people’s Bank of China and relevant regulations. The company stipulates that subordinate enterprises are strictly prohibited from futures trading, lending excess funds to units without authorization, raising funds from employees, and setting up private bank accounts. The company has no major inappropriateness affecting the safety of monetary funds.
2. The company has formed a management system for financing business, which can reasonably determine the financing scale and structure, select appropriate financing methods, and strictly control financial risks to reduce capital costs. The funds raised by the company did not deviate seriously from the original plan.
3. The company has reasonably planned and established institutions and posts for procurement and payment business. The purchase requisition, approval, purchase and acceptance procedures of inventory are clarified, especially the management of entrusted processing materials is strengthened. The payment of accounts payable and prepayments can only be handled after the relevant procedures are complete. In terms of authority, within the authorization scope of the headquarters of the company, subordinate enterprises can independently handle procurement and payment business. The company has no major loopholes in the control of procurement and payment.
4. The company has established a post responsibility system for physical asset management, which can control the key links such as acceptance and warehousing, receiving and issuing, storage and disposal of physical assets, and has taken measures such as division of responsibilities, regular physical inventory, property records, account verification and property insurance, which can effectively prevent the theft, theft, damage and major loss of various physical assets.
5. The company has established a cost control system and a comprehensive budget system, which can do a good job in the basic work of cost management and budget, and clarify the expenditure standard of expenses. However, it is not in-depth and timely in comparing the actual performance and planned objectives in time and applying the comparison results to the actual work.
6. The company has formulated a relatively feasible sales policy, and has made clear provisions on the pricing principle, credit standards and conditions, collection method, responsibilities and authorities of institutions and personnel involved in sales business. The sale of goods and provision of labor services between enterprises within the scope of the joint stock company shall be settled according to the unified internal settlement price. The system of responsibility for Dunning and collection is implemented, and the management of reconciliation and collection is strong. The company and its subordinate enterprises will implement the collection responsibility to the sales department, and list the recovery rate of sales payment as one of the main assessment indicators. In terms of authority, subordinate enterprises can independently within the scope of authorization of the company’s headquarters
