Securities code: Shandong Chenming Paper Holdings Limited(000488) 200488 securities abbreviation: Shandong Chenming Paper Holdings Limited(000488) Chenming B Announcement No.: 2022044 Shandong Chenming Paper Holdings Limited(000488)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
According to the resolution of the 24th extraordinary meeting of the 9th board of directors of Shandong Chenming Paper Holdings Limited(000488) (hereinafter referred to as “the company”), the company is scheduled to hold the first extraordinary general meeting of shareholders in 2022 on Wednesday, June 15, 2022. The meeting is hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: Shandong Chenming Paper Holdings Limited(000488) 2022 the first extraordinary general meeting of shareholders
2. Convener: Board of directors
The convening of this general meeting of shareholders has been deliberated and approved at the 24th extraordinary meeting of the ninth board of directors of the company.
3. Legality and compliance of the meeting: the convening and holding of the general meeting of shareholders comply with relevant laws, administrative regulations, departmental rules, normative documents, articles of association and other relevant provisions.
4. Date and time of the meeting:
(1) On site meeting time: 14:30, June 15, 2022
(2) Online voting time:
Voting time using trading system: 9:15-9:25, 9:30-11:30 and 13:00-15:00 on June 15, 2022 voting time using Internet: 9:15-15:00 on June 15, 2022
5. Convening method of the meeting: the shareholders’ meeting adopts the combination of on-site voting and online voting
6. Equity registration date: the registration date of A-Shares is June 7, 2022, and the registration date of B shares is June 10, 2022 (the last trading date of B shares is June 7, 2022). B-share shareholders should buy the company’s shares on or earlier than June 7, 2022 (the last trading day for B-share shareholders to attend the meeting).
7. Attendees:
(1) All shareholders holding shares of the company or their agents on the equity registration date;
As of the afternoon closing of June 7, 2022 (the last trading day of B shares), all shareholders of A-Shares and B shares registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the general meeting of shareholders; Shareholders who cannot attend the on-site meeting in person can entrust agents to attend the meeting and vote in writing (the authorized person does not need to be a shareholder of the company), or participate in online voting during online voting time.
This notice is not applicable to the H-share shareholders of the company registered in the register of shareholders of Hong Kong Central Securities Registration Co., Ltd. (sending notices and announcements according to the relevant requirements of Hong Kong).
(2) Directors, supervisors and senior managers of the company.
(3) Lawyers and personnel of relevant institutions employed by the company.
8. Venue of the on-site meeting: conference room of the company’s R & D center, No. 2199 Nongsheng East Street, Shouguang City, Shandong Province
2、 Matters considered at the meeting
Table 1: example of proposal code of this shareholders’ meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Cumulative voting for proposals
1.00 number of candidates for non independent directors of the 10th board of directors (7)
1.01 elect Mr. Chen Hongguo as the executive director of the 10th board of directors √
1.02 elect Mr. Hu Changqing as the executive director of the 10th board of directors √
1.03 elect Mr. Li Xingchun as the executive director of the 10th board of directors √
1.04 elect Mr. Li Feng as the executive director of the 10th board of directors √
1.05 elect Mr. Li Weixian as the executive director of the 10th board of directors √
1.06 elect Mr. Han Tingde as the non-executive director of the 10th board of directors √
1.07 elect Mr. Li chuanxuan as the non-executive director of the 10th board of directors √
2.00 number of candidates for election of independent non-executive directors of the 10th board of directors (4)
2.01 elect Mr. Li Zhihui as an independent non-executive director of the 10th board of directors √
2.02 elect Mr. Sun Jianfei as an independent non-executive director of the 10th board of directors √
2.03 elect Mr. Yang Biao as an independent non-executive director of the 10th board of directors √
2.04 elect Ms. Yin meiqun as an independent non-executive director of the 10th board of directors √
3.00 number of candidates to be elected for the 10th board of supervisors (3)
3.01 elect Ms. Li Kang as the shareholder representative supervisor of the 10th board of supervisors √
3.02 elect Ms. pan ailing as the shareholder representative supervisor of the 10th board of supervisors √
3.03 elect Ms. Zhang Hong as the shareholder representative supervisor of the 10th board of supervisors √
Non cumulative voting proposal
4.00 proposal on allowances for non-executive directors and independent non-executive directors of the 10th board of directors √
5.00 proposal on the allowance for supervisors represented by external shareholders of the 10th board of supervisors √
6.00 proposal on purchasing directors, supervisors and senior managers’ liability insurance √
7.00 proposal on Amending the articles of association √
8.00 discussion on Amending the articles of Association (draft, applicable after the conversion of B shares to the place of listing) √
case
9.00 proposal on Amending the rules of procedure of the board of directors √
1. The above proposals 1, 2, 4 and 6-9 were deliberated at the 24th interim meeting of the ninth board of directors held on May 23, 2022, and the above proposals 3, 5 and 6 were deliberated at the 7th interim meeting of the ninth board of supervisors held on May 23, 2022. For details, please refer to China Securities News, Shanghai Securities News, securities times and Securities Daily published on May 24, 2022 Hong Kong business daily and cninfo (www.cn. Info. Com. CN.) And the relevant announcement on the website of the Hong Kong Stock Exchange (www.hkex. Com.. HK) on May 23, 2022.
2. The above proposals 1-6 are ordinary resolutions; Motions 7-9 are special resolutions.
3. Proposal 1-3 adopts the cumulative voting system. Seven non independent directors, four independent non-executive directors and three shareholders’ representative supervisors shall be elected. The qualification and independence of the candidates for independent non-executive directors shall be filed and reviewed by Shenzhen Stock Exchange. The general meeting of shareholders can vote only after there is no objection; The number of election votes owned by shareholders is the number of voting shares held by them multiplied by the number of candidates to be elected. Shareholders can arbitrarily distribute the number of election votes among candidates within the limit of the number of candidates to be elected (they can cast zero votes), but the total number shall not exceed the number of election votes they own.
3、 Meeting registration items
1. Registration method
(1) The representative of the shareholders of legal person shares shall register with the copy of the business license of the legal person unit, the power of attorney, the shareholder account card, the shareholding certificate, the ID card of the attendees and the receipt of the company’s first extraordinary general meeting in 2022.
(2) Natural person shareholders attend the meeting in person and go through the registration formalities with their ID card, shareholder account card, shareholding certificate and the receipt of the company’s first extraordinary general meeting in 2022; The entrusted representative must handle the registration procedures with the power of attorney, the ID card or copy of the principal, the ID card of the agent, the account card of the principal’s shareholder, the certificate of shareholding and the receipt of the company’s first extraordinary general meeting in 2022.
(3) According to the measures for the administration of margin trading of securities companies and the detailed rules for the implementation of margin trading registration and settlement of China Securities Depository and Clearing Co., Ltd., the shares of the company involved in the margin trading of investors shall be entrusted by the securities company and registered in the register of shareholders of the company with the securities company as the nominal holder. The voting rights of relevant stocks shall be exercised by the entrusted securities company in the name of the securities company for the interests of investors under the condition of seeking the opinions of investors in advance. If the investors involved in the margin trading business need to attend the general meeting of shareholders, they need to provide their own ID card, the written power of attorney issued by the legal representative of the entrusted securities company according to law, the copy of the relevant shareholder account card of the entrusted securities company and the receipt of the company’s first extraordinary general meeting in 2022 to go through the registration formalities.
The power of attorney and other authorization documents applicable to the aforesaid general meeting of shareholders must be delivered to the Securities Investment Department of the company 24 hours before the general meeting of shareholders.
The shareholders of the company may go through the registration formalities by mail or fax.
2. Registration time: shareholders who intend to attend the company’s first extraordinary general meeting in 2022 must go through the registration formalities 24 hours before the general meeting.
3. Registration place: Securities Investment Department of the company, No. 2199, Nongsheng East Street, Shouguang City, Shandong Province.
4、 Specific operation process of shareholders participating in online voting
The general meeting of shareholders provides all shareholders with a voting platform in the form of network. Shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Participate in voting, and the specific operation process of online voting is shown in Annex III.
5、 Other matters
1. Contact information
Contact: Zhang Chuanyong, Chen Lin
Tel: 05362158008
Fax: 05362158977
Email: [email protected].
Mailing address: No. 2199, Nongsheng East Street, Shouguang City, Shandong Province (postcode: 262705)
2. It is expected that the shareholders’ meeting will last for half a day, and the transportation and accommodation expenses of the participants will be borne by themselves.
3. Special reminder
(1) It is suggested that shareholders and their representatives have priority to participate in the general meeting of shareholders through online voting.
(2) If it is necessary to attend the meeting on site, all shareholders and shareholders’ representatives must pay attention to and abide by the local epidemic prevention and control policies in advance to ensure that they have normal body temperature and no respiratory discomfort and other symptoms. They must wear masks and other protective equipment on the day of attending the meeting and do a good job in personal protection. On the day of the meeting, the company will measure and register the temperature of participants according to the requirements of epidemic prevention and control. Only those with health code, travel code green and normal temperature can participate in the meeting. Please cooperate.
6、 Documents for future reference
1. Resolutions of the 24th extraordinary meeting of the ninth board of directors of the company;
2. Resolution of the seventh extraordinary meeting of the ninth board of supervisors of the company.
It is hereby notified.
Annex I: receipt of the company’s first extraordinary general meeting in 2022
Annex II: power of attorney of the company’s first extraordinary general meeting in 2022
Annex III: operation process of shareholders participating in online voting
Shandong Chenming Paper Holdings Limited(000488) board of directors may 23, 2002
Annex I
Shandong Chenming Paper Holdings Limited(000488)
Receipt of the first extraordinary general meeting of shareholders in 2022
Name of shareholder (name of legal person shareholder) address of shareholder
Name of attendees
