Securities code: 300909 securities abbreviation: Shenzhen Hui Chuang Da Technology Co.Ltd(300909) Announcement No.: 2022-007 Shenzhen Hui Chuang Da Technology Co.Ltd(300909)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Shenzhen Hui Chuang Da Technology Co.Ltd(300909) (hereinafter referred to as “the company” or “the company”) will hold the first extraordinary general meeting of shareholders in 2022 by combining on-site voting and online voting at 2:30 p.m. on Friday, February 11, 2022. The relevant matters of this meeting are hereby notified as follows: in order to further protect the legitimate rights and interests of investors and facilitate the shareholders of the company to exercise their voting rights, this general meeting of shareholders of the company will be held by combining on-site voting and online voting. The relevant matters of this general meeting of shareholders are reminded as follows: I. Basic information of the meeting
(I) session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
(II) convener of the general meeting of shareholders: the board of directors of the company
(III) legality and compliance of the meeting: according to the resolution of the 23rd Meeting of the second board of directors of the company, the convening and convening procedures of the general meeting of shareholders comply with the provisions of the company law of the people’s Republic of China, the Listing Rules of Shenzhen Stock Exchange gem and other relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
(IV) date and time of the meeting:
1. On site meeting time: 14:30 p.m. on Friday, February 11, 2022.
2. Online voting time: the specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15 to 9:25 a.m., 9:30 to 11:30 p.m. and 13:00 to 15:00 p.m. on February 11, 2022. The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. on February 11, 2022 to 15:00 p.m. on February 11, 2022.
(V) convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting.
(VI) equity registration date of the meeting: Monday, February 7, 2022
(VII) attendees:
1. As of the closing of the market on the afternoon of February 7, 2022 (Monday), the equity registration date, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. All the above shareholders of the company have the right to attend the general meeting of shareholders and may entrust a proxy in writing to attend and vote. The proxy of the shareholder may not be a shareholder of the company;
2. Directors, supervisors and senior managers of the company;
3. Witness lawyers and relevant personnel employed by the company;
4. Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
(VIII) venue of on-site meeting: meeting room of the company, building 2-2, Tongfu Industrial Zone, Aiqun Road, Shiyan street, Bao’an District, Shenzhen, Guangdong Province
2、 Matters considered at the meeting
(I) name and code of the proposal
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
About < Shenzhen Hui Chuang Da Technology Co.Ltd(300909) 2022
1.00 restricted stock incentive plan (Draft) > and √ of its summary
Proposal
About < Shenzhen Hui Chuang Da Technology Co.Ltd(300909) 2022
2. Management measures for the implementation and assessment of restricted stock incentive plan in 2000 √
Proposal
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle the company √
Proposal on matters related to restricted stock incentive plan in 2022
(II) disclosure of proposals
The specific contents of the above proposals have been deliberated and adopted at the 23rd Meeting of the second board of directors and the 18th meeting of the second board of supervisors respectively. For details, see the company’s website on cninfo (www.cn. Info. Com. CN.) on January 26, 2022 Published announcements and relevant documents.
The above proposals are special resolutions, which shall be adopted by more than two-thirds of the voting rights held by the shareholders (including shareholders’ agents) attending the general meeting of shareholders.
(III) the above proposals are related to matters affecting the interests of small and medium-sized investors. The company will vote on small and medium-sized investors (except directors, supervisors, senior managers of listed companies and other shareholders who individually or jointly hold more than 5% of the shares of the company), count their votes separately, and disclose the vote counting results.
(IV) according to the provisions of the measures for the administration of equity incentive of listed companies, when a listed company holds a general meeting of shareholders to review the equity incentive plan, independent directors shall solicit entrusted voting rights from all shareholders on the equity incentive plan. According to this provision, all independent directors unanimously agree that Mr. Ma Yingbing will issue a report on soliciting entrusted voting rights to solicit voting rights from all shareholders on the proposals 1, 2 and 3 considered at the general meeting of shareholders. The solicited person or his agent can vote on the proposals that have not been solicited, If the solicited person or his agent does not vote separately, it will be deemed that he has waived his voting right on the proposal for which the voting right has not been solicited. For details, please refer to the company’s disclosure on cninfo.com on January 26, 2022（ http://www.cn.info.com.cn. ）Report on public solicitation of entrusted voting rights by independent directors.
3、 Meeting registration and other matters
(I) registration time: 9:00-12:00 and 14:00-17:00 on February 9, 2022;
(II) place of registration: Securities Department Shenzhen Hui Chuang Da Technology Co.Ltd(300909) building 2-2, tongfuyu Industrial Zone, Aiqun Road, Shiyan street, Bao’an District, Shenzhen, Guangdong Province
(III) registration method:
1. The legal representative or the agent entrusted by the legal person shareholder shall attend the meeting.
If the legal representative attends the meeting, he shall go through the registration formalities with the securities account card of the legal person shareholder, the business license of the enterprise legal person stamped with the official seal (copy of the original and duplicate), the identity certificate of the legal representative and the resident identity card; If a legal person shareholder entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the securities account card of legal person shareholder, the business license of enterprise legal person with official seal (copy of original and duplicate), the power of attorney issued by the shareholder (see Annex 3 for details) and the resident ID card of the agent.
2. Natural person shareholders shall go through the registration procedures with their own shareholder securities account card and resident ID card; If a natural person shareholder entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the shareholder’s securities account card, resident ID card, power of attorney issued by the shareholder (see Annex 3 for details) and resident ID card of the trustee.
3. Non local shareholders can register by letter or fax. Shareholders should carefully fill in the registration form of participating shareholders (see Annex 2 for details) for registration confirmation. Telephone registration is not accepted.
Please send the letter or fax to the Securities Department of the company before 17:00 on February 9, 2022. Please send the letter to the Securities Department of building 2-2, tongfuyu Industrial Zone, Aiqun Road, Shiyan street, Bao’an District, Shenzhen, Guangdong Province, postcode: 518108 (please indicate the words “general meeting” on the envelope).
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system（ http://wltp.cn.info.com.cn. ）Participate in voting. The specific operation process is involved when participating in online voting. Annex 1. 5、 Other matters
(I) the duration of the meeting is expected to be half a day. The accommodation, transportation and other related expenses of the participants shall be borne by themselves.
(II) meeting contacts: Xu Wenlong, Zhang Jierong
Conference Tel.: 0755-27356897
Meeting Contact Fax: 0755-27356884
Contact address: building 2-2, tongfuyu Industrial Zone, Aiqun Road, Shiyan street, Bao’an District, Shenzhen, Guangdong Province Postal Code: 518108
(III) shareholders and authorized agents of shareholders attending the on-site meeting shall arrive at the meeting place within half an hour before the meeting, and bring the originals of shareholder’s securities account card, shareholding certificate, resident ID card, power of attorney and so on to sign in.
6、 Documents for future reference
1. Shenzhen Hui Chuang Da Technology Co.Ltd(300909) resolution of the 23rd Meeting of the second board of directors;
2. Shenzhen Hui Chuang Da Technology Co.Ltd(300909) resolution of the 18th meeting of the second board of supervisors.
It is hereby announced
Shenzhen Hui Chuang Da Technology Co.Ltd(300909) board of directors January 26, 2022
Specific operation process of participating in online voting
1、 Procedures for online voting
(I) voting code: 350909
Voting abbreviation: Huichuang voting
(II) fill in the voting opinions or election votes. The proposal of the general meeting of shareholders is a non cumulative voting proposal, and the voting opinions are filled in: agree, disagree and abstain.
(III) when shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals. When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
(I) voting time: trading time on February 11, 2022, i.e. 9:15 to 9:25, 9:30 to 11:30, and 13:00 to 15:00 p.m.
(II) shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
(I) the Internet voting system starts voting at any time from 9:15 a.m. on February 11, 2022 to 15:00 p.m. on February 11, 2022.
(II) when shareholders vote online through the Internet voting system, they need to handle identity authentication in accordance with the provisions of the guidelines for online service identity authentication of investors of Shenzhen Stock Exchange (revised in 2016), and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
(III) shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Shenzhen Hui Chuang Da Technology Co.Ltd(300909)
Register of shareholders attending the first extraordinary general meeting of shareholders in 2022
Name of shareholder (ID) ID number or business
License number
Name, ID number or business of agent
License number
Number of shares held by shareholder account
Contact number e-mail
Contact address zip code
Remarks on whether to attend the meeting in person
Note: Please fill in “None” if there are no items
Shenzhen Hui Chuang Da Technology Co.Ltd(300909)
Power of attorney of the first extraordinary general meeting of shareholders in 2022
As a shareholder of Shenzhen Hui Chuang Da Technology Co.Ltd(300909) , I (the company) hereby authorize Mr. / Ms. to represent me (the company)
