Securities code: 300834 securities abbreviation: Xinghui environmental materials Announcement No.: 2022-011 Xinghui environmental protection materials Co., Ltd
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
1、 Basic information of the meeting
(I) session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
(II) convener of the general meeting of shareholders: the board of directors of the company
At the 11th meeting of the second board of directors held on January 21, 2022, the company deliberated and adopted the proposal on convening the first extraordinary general meeting of shareholders in 2022, and decided to convene this general meeting of shareholders.
(III) legality and compliance of the meeting: the convening of the shareholders' meeting complies with the provisions of relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association.
(IV) date and time of the meeting:
On site meeting time: 2:30 pm, February 7, 2022
Online voting time: February 7, 2022
The specific time for online voting through the trading system of Shenzhen stock exchange is the trading time on February 7, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00; The specific time for voting through the Internet of Shenzhen stock exchange is 9:15-15:00 on February 7, 2022.
(V) convening method of the meeting: the shareholders' meeting is held by combining on-site voting and online voting. The company adopts Shenzhen stock exchange system and Internet voting system（ http://wltp.cn.info.com.cn. ）Provide all shareholders with a voting platform in the form of network, and the shareholders of the company can exercise their voting rights through the above system during the online voting time.
Shareholders of the company can only choose one of on-site voting, trading system voting of Shenzhen Stock Exchange and Internet system voting of Shenzhen Stock Exchange. If the same voting right is voted repeatedly through the site, trading system and Internet, the first vote shall prevail.
(VI) equity registration date of the meeting: January 26, 2022
(VII) attendees:
1. Shareholders or their agents who hold the issued voting shares of the company on the equity registration date;
As of the closing of the market on the afternoon of January 26, 2022, all shareholders of the company who have issued voting shares registered in CSDCC Shenzhen Branch have the right to attend the general meeting of shareholders, and can entrust an agent to attend and vote in writing. The shareholder agent does not have to be a shareholder of the company.
2. Directors, supervisors and senior managers of the company;
3. Witness lawyers employed by the company and guests invited by the board of directors.
(VIII) meeting place: conference room on the second floor, No. 37, Tongyang Road, Shantou Free Trade Zone
2、 Matters considered at the meeting
(I) name of proposal
1.00 proposal on changing the registered capital and company type of the company, amending the articles of association and handling the industrial and commercial change registration
2.00 proposal on using some idle raised funds (including over raised funds) and self owned funds for cash management
3.00 proposal on using some over raised funds to permanently supplement working capital
4.00 proposal on revising some internal management systems of the company
4.01 proposal on Amending the rules of procedure of the general meeting of shareholders of the company
4.02 proposal on Amending the rules of procedure of the board of directors
4.03 proposal on Amending the company's working rules for independent directors
4.04 proposal on Revising the company's foreign investment management system
4.05 proposal on Revising the company's external guarantee management system
4.06 proposal on Revising the company's management system for the use of raised funds
5.00 proposal on change of accounting firm
6.00 proposal on the election of independent directors of the board of directors
(II) the above proposals have been deliberated and adopted at the 11th meeting of the second board of directors and the 8th meeting of the second board of supervisors. For details, please refer to http://www.cn.info.com.cn.cn on January 22, 2022 Announcement on the resolution of the 11th meeting of the second board of directors of Xinghui environmental protection materials Co., Ltd., announcement on the resolution of the 8th meeting of the second board of supervisors of Xinghui environmental protection materials Co., Ltd. and relevant announcements.
(III) other instructions
1. Proposal 1.00 is a special resolution proposal, which shall be adopted by more than 2 / 3 of the voting rights held by shareholders (including shareholders' agents) attending the general meeting of shareholders;
2. Proposal 4.00 proposals shall be voted item by item;
3. Proposal 5.00 involves the election of independent directors. The qualification and independence of independent director candidates need to be filed and reviewed by the exchange, and there is no objection before the general meeting of shareholders can vote.
4. The independent directors of the company have expressed independent opinions on proposals 2.00, 3.00, 5.00 and 6.00. The voting results of all proposals of the general meeting of shareholders on small and medium-sized investors (except directors, supervisors, senior managers of listed companies and other shareholders who individually or jointly hold more than 5% of the shares of the company) are counted separately.
3、 Proposal code
remarks
Proposal code proposal name the column checked
Can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting
proposal
1.00 change of registered capital, company type and amendment of articles of association √
And handle the proposal of industrial and commercial change registration
2.00 about using some idle raised funds (including over raised funds) and self owned funds √
Cash management proposal
3.00 proposal on using some over raised funds to permanently supplement working capital √
√ as a voting pair
4.00 number of sub proposals on amending some internal management systems of the company:
（6）
4.01 proposal on Amending the rules of procedure of the general meeting of shareholders √
4.02 proposal on Amending the rules of procedure of the board of directors √
4.03 proposal on Amending the company's working rules for independent directors √
4.04 proposal on Revising the company's foreign investment management system √
4.05 proposal on Revising the company's external guarantee management system √
4.06 proposal on Revising the company's management system for the use of raised funds √
5.00 proposal on change of accounting firm √
6.00 proposal on the election of independent directors of the board of directors √
4、 Meeting registration and other matters
(I) registration method of on-site meeting
1. Registration time: 9:00-12:00 a.m. and 2:00-5:00 p.m. on January 27-28, 2022;
2. Registration place: No. 37, Tongyang Road, Shantou Free Trade Zone, Securities Department of the company;
3. Registration method:
(1) The legal representative or the agent entrusted by the legal person shareholder shall attend the meeting.
If the legal representative attends the meeting, he shall show his ID card and copy of business license (with official seal) to go through the registration formalities; If a legal person shareholder entrusts an agent to attend the meeting, the trustee shall present his ID card and the original written power of attorney issued by the legal person shareholder unit according to law (with official seal) to go through the registration formalities.
(2) If a natural person shareholder attends the meeting in person, he / she shall present his / her stock account card, ID card or other valid certificates or certificates indicating his / her identity to go through the registration formalities; If a natural person shareholder entrusts another person to attend the meeting, it shall also present the agent's valid identity card and the shareholder's power of attorney to go through the registration formalities.
(3) Non local shareholders may go through the registration formalities by letter, e-mail or fax with the above relevant certificates.
(II) meeting contact information
1. Meeting contacts: Huang Wensheng, Xie Fujing
Tel: 0754-88826380
Fax: 0754-89890153
mail box: [email protected].
Address: No. 37, Tongyang Road, Shantou Free Trade Zone
Postal Code: 515078
2. The accommodation and transportation expenses of the participants shall be borne by themselves.
5、 Specific operation process of participating in online voting
This general meeting of shareholders provides all shareholders with a voting platform in the form of network. Shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system (address: http://wltp.cn.info.com.cn. ）Participate in voting, and the specific operation process of online voting is shown in Annex I.
6、 Documents for future reference
1. Announcement on the resolution of the 11th meeting of the second board of directors of Xinghui environmental protection materials Co., Ltd;
2. Announcement on the resolution of the 8th meeting of the second board of supervisors of Xinghui environmental protection materials Co., Ltd.
It is hereby announced.
Board of directors of Xinghui environmental protection materials Co., Ltd
January 21, 2002 Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code: 350834
2. Voting abbreviation: Xinghui voting
3. Fill in the voting opinions or election votes.
The shareholders' meeting is a non cumulative voting proposal, and the voting opinions are filled in: agree, disagree and abstain.
4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholders vote on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinions of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on February 7, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting from 9:15 to 15:00 on February 7, 2022 (the day of the on-site meeting).
2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investor network services (revised in 2016) of the exchange and obtain the "digital certificate of the exchange" or "investor service password of the exchange". The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of the exchange within the specified time.
Annex II:
Xinghui environmental protection material Co., Ltd
Register of shareholders attending the first extraordinary general meeting of shareholders in 2022
Name / company name, ID number / business license number
Number of shares held by shareholder account
Contact phone email
Contact address
Postal Code: will you attend the meeting in person
Annex III:
Power of attorney
I hereby authorize Mr. (female)
