Securities code: 301073 securities abbreviation: Zhejiang Ssaw Boutique Hotels Co.Ltd(301073) Announcement No.: 2022-005 Zhejiang Ssaw Boutique Hotels Co.Ltd(301073)
Notice on convening the first extraordinary general meeting of shareholders in 2022
All directors and senior managers of the company guarantee that the contents of the announcement are true, accurate and complete, and are responsible for false records, misleading statements or major omissions in the announcement.
The sixth meeting of the third board of directors of Zhejiang Ssaw Boutique Hotels Co.Ltd(301073) (hereinafter referred to as “the company”) decided to hold the first extraordinary general meeting of shareholders in 2022 (hereinafter referred to as “the general meeting of shareholders”) by combining on-site voting and online voting on Thursday, February 10, 2022. The relevant matters concerning the convening of the general meeting of shareholders are notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders of the company in 2022
2. Convener of the general meeting of shareholders: the third board of directors of the company
3. Legality and compliance of the meeting: the proposal on convening the first extraordinary general meeting of shareholders in 2022 was deliberated and adopted at the sixth meeting of the third board of directors of the company. The convening procedures of the general meeting of shareholders comply with the provisions of relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 14:30 PM, Thursday, February 10, 2022
(2) Online voting time: February 10, 2022. The time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 a.m., 9:30-11:30 p.m. and 13:00-15:00 p.m. on February 10, 2022; The time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on February 10, 2022.
5. Convening method of the meeting: the shareholders’ meeting adopts the combination of on-site voting and online voting.
The general meeting of shareholders will provide the shareholders of the company with a voting platform in the form of network through the trading system and Internet voting system of Shenzhen Stock Exchange. The shareholders of the company can vote through the trading system or Internet voting system of Shenzhen stock exchange during the above network voting time（ http://wltp.cn.info.com.cn. ）Exercise of voting rights.
6. Equity registration date of the meeting: February 7, 2022
7. Attendees:
(1) As of 15:00 p.m. on February 7, 2022, after the completion of the transaction, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation have the right to attend and vote at the shareholders’ meeting. Shareholders who cannot attend the meeting in person for some reason can entrust agents to attend and vote on their behalf in writing (see Annex II for the power of attorney), The shareholder’s proxy need not be a shareholder of the company or participate in online voting during online voting time;
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyers and relevant personnel employed by the company;
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue: conference room Zhejiang Ssaw Boutique Hotels Co.Ltd(301073) No. 535, Xixi Road, Xihu District, Hangzhou, Zhejiang Province.
9. Voting rules: when shareholders of the company vote, the same share can only choose one of on-site voting and online voting, and cannot vote repeatedly; Online voting includes two voting methods: securities trading system and Internet voting system. Only one of them can be selected for the same share. In case of repeated voting, the first valid voting result shall prevail.
2、 Matters considered at the meeting
1. Proposal on changing the purpose of part of the raised funds for the acquisition of the company’s equity and trademark
2. Proposal on cash acquisition of equity and trademark of the company
The above proposals have been deliberated and adopted at the sixth meeting of the third board of directors and the fifth meeting of the third board of supervisors. For details, see the relevant announcements published on the gem information disclosure website designated by the CSRC. The above proposals must be adopted by more than 2 / 3 of the effective voting rights held by the shareholders (including shareholders’ agents) attending the general meeting of shareholders.
3、 Proposal code
Table 1 example of proposal code of this shareholders’ meeting
Proposal code proposal name remarks
The column checked in this column can vote
100 total proposals: all proposals except cumulative voting proposals √
case
Non cumulative voting proposal
1.00 on changing the purpose of some raised funds for √
Proposal on acquisition of equity and trademark of the company
2.00 √ on cash acquisition of equity and trademark of the company
Proposal
4、 Meeting registration method
1. Registration method:
(1) The legal representative or entrusted agent shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the account card of the legal person shareholder, the copy of the business license stamped with the official seal and the ID card of the legal representative; If an agent attends the meeting, he shall go through the registration formalities with the account card of the legal person shareholder, the copy of the business license stamped with the official seal, the power of attorney (Annex II) and the agent’s ID card;
(2) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney, the principal’s shareholder account card and ID card;
(3) Non local shareholders can register by letter or fax. Shareholders shall carefully fill in the registration form for shareholders’ participation (Annex III) and attach a copy of their ID card and shareholder account card. The fax or letter shall be delivered to the Securities Department of the company before 17:00 on February 9, 2022.
2. Registration time: 9:00-11:30 a.m. and 14:00-17:00 p.m. on February 9, 2022.
3. Registration place: Securities Department Zhejiang Ssaw Boutique Hotels Co.Ltd(301073) No. 535, Xixi Road, Xihu District, Hangzhou City, Zhejiang Province (postcode: 310013).
4. Precautions:
Shareholders and shareholders’ agents attending the on-site meeting must bring the original relevant certificates to sign in at the venue half an hour before the meeting.
5. Meeting contact information
Contact: Shi Chenning
Tel: 0571-86750888
Fax: 0571-85071599
6. Conference expenses
The meeting lasts for half a day, and the board, lodging, transportation and other expenses of the participating shareholders or entrusted agents shall be borne by themselves.
5、 Specific operation process of participating in online voting
Shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (website: http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of online voting.
6、 Documents for future reference
1. Resolution of the 6th meeting of the 3rd board of directors;
Zhejiang Ssaw Boutique Hotels Co.Ltd(301073) board of directors January 22, 2022 Annex 1:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation of ordinary shares: voting code: “351073”; Voting abbreviation: “Junting voting”. 2. Fill in the voting opinions or election votes.
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholders vote on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinions of the general proposal shall prevail.
2、 Procedures for voting through the trading system of the exchange
1. Voting time: trading time on February 10, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
III Procedures for voting through the Internet voting system of the exchange
1. The Internet voting system will start voting from 9:15 to 15:00 on February 10, 2022.
2. When shareholders vote online through the Internet voting system, they shall handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investor network services (revised in 2016) of the exchange and obtain the “digital certificate of the exchange” or “investor service password of the exchange”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of the exchange within the specified time.
Annex 2:
Power of attorney
I hereby entrust Mr. (Ms.) to attend the first extraordinary general meeting of shareholders in Zhejiang Ssaw Boutique Hotels Co.Ltd(301073) 2022 on behalf of my company (or myself), and exercise the voting right on my behalf according to the instructions in the table below. If I have no instructions, the trustee is requested to exercise the shareholder’s rights to review, vote and sign the meeting documents.
Same as the number and name of the anti rejection proposal
Right of will
100 total proposals: all proposals except cumulative voting proposals
Non cumulative voting proposal
1.00 on changing the purpose of part of the raised funds for the acquisition of the company’s equity
And trademark proposal
2.00 proposal on cash acquisition of equity and trademark of the company
Note: 1. Please mark “√” in the space corresponding to “agree”, “oppose” or “abstain”, and more or no marks are deemed as abstaining. 2. Term of entrustment: from the date of signing the power of attorney to the end of this shareholders’ meeting. 3. The official seal of the entrusted unit shall be affixed; 4. A copy of the power of attorney or self-made in the above format is valid.
Signature of client (Gai Zhang): the ID number of the client (business license No.):
Client’s securities account No.: number of shares held by the client:
Trustee: the ID number of the trustee:
Signed on:
Date of entrustment: mm / DD / yyyy valid until mm / DD / yyyy
Annex 3:
The first extraordinary general meeting of shareholders in 2022
Registration form of shareholders’ Participation
Name ID number
Number of shares held by shareholder account
Tel. e-mail
Contact address zip code
Remarks on whether to attend the meeting in person
Note: 1 Please attach a copy of your ID card (or a copy of the legal person’s business license stamped with the official seal) and a copy of the shareholder’s account card; 2. For those who entrust others to attend, they shall also fill in the power of attorney (see Annex II) and provide a copy of the trustee’s ID card.
