Securities code: 300871 securities abbreviation: Hvsen Biotechnology Co.Ltd(300871) Announcement No.: 2022-008 convertible bond Code: 123132 convertible bond abbreviation: Huisheng convertible bond
Hvsen Biotechnology Co.Ltd(300871)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Hvsen Biotechnology Co.Ltd(300871) (hereinafter referred to as “the company”) convened the 22nd Meeting of the second board of directors on January 21, 2022, deliberated and adopted the proposal on proposing to convene the first extraordinary general meeting of shareholders in 2022, and scheduled to convene the first extraordinary general meeting of shareholders in 2022 at 14:00 p.m. on Thursday, February 10, 2022. The relevant matters of this shareholders’ meeting are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
2. Convener of the general meeting of shareholders: the board of directors
3. Legality and compliance of the meeting: the convening of the shareholders’ meeting complies with relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association.
4. Time of the meeting:
(1) On site meeting time: 14:00 p.m. on Thursday, February 10, 2022;
(2) Online voting time: February 10, 2022. The specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 a.m., 9:30-11:30 a.m. and 13:00-15:00 p.m. on February 10, 2022; Voting through the Internet voting system of Shenzhen Stock Exchange
The physical time is 9:15-15:00 on February 10, 2022.
5. Convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting. For the same voting right, only one voting method in on-site voting, voting in the trading system of Shenzhen Stock Exchange and Internet voting system can be selected. In case of repeated voting for the same voting right, the first voting result shall prevail.
(1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting by authorization;
(2) Online voting: the general meeting of shareholders will pass the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）A voting platform in the form of network is provided to all shareholders. Shareholders registered on the equity registration date can exercise their voting rights through the above system during the online voting time. 6. Equity registration date of the meeting: Friday, January 28, 2022
7. Attendees:
(1) Ordinary shareholders or their agents holding shares of the company on the equity registration date;
At the closing of the market on the afternoon of January 28, 2022 (Friday), the equity registration date, all ordinary shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the general meeting of shareholders and can entrust an agent in writing to attend and vote. The shareholder agent does not have to be a shareholder of the company (see the annex for the sample of power of attorney).
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyers employed by the company and other personnel who should attend the general meeting of shareholders.
8. Meeting place: No. 1 conference room of the company, No. 52, Yousha Road (intersection of national highway 107 and Yousha), Xingou sub district office, Dongxihu District, Wuhan City, Hubei Province.
2、 Matters considered at the meeting
remarks
Proposal code proposal name column checked
You can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
On adjusting the company’s restricted stock incentive plan in 2021
1.00 proposal on performance assessment indicators of the company √
Proposal 1 is a special resolution, which shall be adopted by more than two-thirds of the voting rights held by non affiliated shareholders (including shareholder agents) attending the general meeting of shareholders.
Proposal 1 requires separate statistics and disclosure of the voting results of small and medium-sized investors. Small and medium-sized investors refer to other shareholders except directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the company.
For details of the above proposal, please refer to the company’s announcement on cninfo (www.cn. Info. Com. CN.) on the designated information disclosure website on January 22, 2022 Relevant announcements.
3、 Meeting registration and other matters
1. Registration method: on-site registration, registration by letter or fax;
2. Registration time: the on-site registration time of the general meeting of shareholders is from 13:00 to 17:00 on February 9, 2022; 3. Place of registration: Securities Affairs Department of the company, No. 52, Yousha Road (intersection of national highway 107 and Yousha Road), Xingou sub district office, Dongxihu District, Wuhan City, Hubei Province;
4. Natural person shareholders shall go through the registration procedures with their own ID card, shareholder account card or shareholding certificate; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney, the principal’s shareholder account card and the principal’s ID card;
5. The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, a copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the identity certificate of the legal representative and the stock account card of the legal person shareholder;
6. Non local shareholders can register by letter or fax with the above relevant certificates (they must be delivered or faxed to the company before 17:00 p.m. on February 9, 2022).
However, when signing in for the meeting, the ID card and power of attorney of the attendees must show the original, and telephone registration is not accepted;
7. Contact information:
Contact: Yang Kaijie / Li Xing
Tel: 027-83235499 Fax: 027-83235499
Email: [email protected].
Address: Securities Affairs Department, No. 52, Yousha Road (intersection of national highway 107 and Yousha), Xingou sub district office, Dongxihu District, Wuhan, Hubei Province.
8. The duration of the on-site meeting is expected to be half a day, and the transportation, accommodation and other expenses of the participants shall be borne by themselves.
4、 Other matters
At this shareholders’ meeting, shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）For the specific operation process of online voting, see the annex specific operation process of online voting.
5、 Documents for future reference
Resolution of the 22nd Meeting of the second board of directors.
Annex I: specific operation process of participating in online voting
Annex II: power of attorney
Annex III: registration form of shareholders’ Participation
It is hereby notified
Hvsen Biotechnology Co.Ltd(300871) board of directors January 22, 2022 Annex: I. specific operation process of participating in online voting
(I) online voting procedures
1. Voting code: 350871; Voting abbreviation: Huisheng voting.
2. Proposal setting and opinion voting
(1) Motion setting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
On adjusting the company’s 2021 restricted stock incentive plan
1.00 proposal on performance evaluation indicators √
(2) Opinion voting
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholders vote on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinions of the general proposal shall prevail.
(II) voting procedures through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on February 10, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
(III) voting procedures through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on February 10, 2022 and ends at 15:00 p.m. on February 10, 2022.
2. For online voting through the Internet voting system, shareholders need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
2、 Power of attorney
Power of attorney
I hereby entrust Mr. / Ms. to attend the first extraordinary general meeting of Hvsen Biotechnology Co.Ltd(300871) 2022 held in Wuhan on February 10, 2022 on behalf of the company, exercise the voting right on all proposals considered at the meeting according to the instructions of this power of attorney, and sign the relevant documents to be signed at the meeting.
The term of validity of this power of attorney: from the date of issuance to the end of this shareholders’ meeting.
The voting opinions of the company (myself) on the proposal of the general meeting of shareholders are as follows:
remarks
This column is printed
The proposal code and the name of the proposal can be checked in the column of consent, objection and waiver
vote
Total proposal: all proposals except cumulative voting proposal
100 √
proposal
Non cumulative voting proposal
On adjusting the company’s restricted shares in 2021
1.00 √ of performance assessment indicators of incentive plan company
Proposal
Signature (seal) of the client:
Client ID number (business license number):
Number of shares held by the principal:
Client’s shareholder account:
Signature of trustee / agent (seal):
The ID number of the trustee / agent:
Entrusted date: Note: 1 Please tick “√” in the above options; two
