Securities code: 300368 securities abbreviation: Hebei Huijin Group Co.Ltd(300368) Announcement No.: 2021-007 Hebei Huijin Group Co.Ltd(300368)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
The 20th meeting of the Fourth Board of directors of Hebei Huijin Group Co.Ltd(300368) (hereinafter referred to as “the company” or ” Hebei Huijin Group Co.Ltd(300368) “) was held on February 7, 2022. The meeting decided to hold the first extraordinary general meeting of shareholders in 2022 on Monday, February 7, 2022. The relevant matters are hereby notified as follows:
1、 Basic information of the meeting:
1. Session of the general meeting of shareholders: Hebei Huijin Group Co.Ltd(300368) the first extraordinary general meeting of shareholders in 2022. 2. Convener: the board of directors of the company.
3. Legality and compliance of the meeting: the convening procedures of the general meeting of shareholders comply with the provisions of relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
4. Date and time of the meeting:
(1) Date and time of on-site meeting: from 14:00 p.m. on Monday, February 7, 2022. (2) Date and time of online voting: the specific time of online voting through the trading system of Shenzhen stock exchange is 9:15-9:25, 9:30-11:30 and 13:00-15:00 on February 7, 2022; Through the Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）The specific time for online voting is any time from 9:15 to 15:00 on February 7, 2022.
5. Meeting method: the shareholders’ meeting is held by combining on-site voting and online voting.
6. Equity registration date: Wednesday, January 26, 2022
7. Attendees:
(1) At the closing of the afternoon of January 26, 2022 (Wednesday), the equity registration date of the company’s general meeting, all shareholders of the company registered in China Clearing Shenzhen Branch have the right to attend the general meeting of shareholders, and can entrust an agent to attend the meeting and vote in writing. The shareholder agent does not have to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) Witness lawyer employed by the company.
8. Venue: large conference room on the third floor of Building 2 Hebei Huijin Group Co.Ltd(300368) No. 209 Xiangjiang Road, high tech Zone, Shijiazhuang.
2、 Matters considered at the meeting
1. Review the proposal on the expected daily connected transactions of the company in 2022;
2. Review the proposal on the termination of entrusted operation and management of Shenzhen Huarong construction investment commercial factoring Co., Ltd. and related party transactions of Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary;
3. Deliberated the proposal on the termination of entrusted operation and management of Zhenghong Financial Leasing Co., Ltd. and related party transactions of Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary.
The above proposals have been deliberated and adopted at the 21st Meeting of the 4th board of directors and the 19th meeting of the 4th board of supervisors held by the company on January 19, 2022. For details, please refer to the relevant announcement disclosed in the gem information disclosure media designated by the CSRC.
3、 Proposal code
Table 1: example of proposal code of this shareholders’ meeting:
Remarks proposal code proposal name the ticked column can vote
100 total proposals: all the following proposals √
Non cumulative voting proposal
1.00 proposal on estimated daily connected transactions of the company in 2022 √
On termination of Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary
2.00 entrusted operation and management of Shenzhen Huarong construction investment commercial factoring Co., Ltd. and related parties √
Yi’s proposal
On termination of Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary
3.00 proposal on entrusted operation and management of Zhenghong Financial Leasing Co., Ltd. and related party transactions √
4、 Meeting registration method
1. Registration time: 9:00-11:30 a.m. and 14:00-16:30 p.m. on Thursday, January 27, 2022. 2. Registration method:
(1) If a legal person shareholder is attended by its legal representative, it shall go through the registration formalities with the shareholder account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with his own ID card, shareholder account card, copy of business license stamped with official seal, power of attorney issued by the legal representative (see Annex II for details) and certificate of legal representative; The attendees shall bring the original of the above documents to the shareholders’ meeting.
(2) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney (see Annex II for details), the client’s shareholder account card and the client’s ID card; The attendees shall bring the original of the above documents to the shareholders’ meeting.
(3) Non local shareholders can register by letter or fax (the registration time shall be subject to the time of receiving the fax or letter). Shareholders should carefully fill in the registration form of participating shareholders (see Annex III for details). Please send a fax and call to confirm. Please send the letter to the office of the board of directors, Hebei Huijin Group Co.Ltd(300368) No. 209, Xiangjiang Road, high tech Zone, Shijiazhuang City, Hebei Province, zip code: 050035 (please indicate the words “general meeting of shareholders” on the envelope). Telephone registration is not accepted. Letters or faxes are subject to the time of arrival at the company.
3. Registration place: Board Office Hebei Huijin Group Co.Ltd(300368) No. 209 Xiangjiang Road, high tech Zone, Shijiazhuang
Contact: Liu Junchao
Contact Fax: 0311-66858108
5、 Specific operation process of participating in online voting
In this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (website: http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of online voting.
6、 Other matters
The on-site meeting will last for half a day, and the participants will bear their own accommodation and transportation expenses.
7、 Documents for future reference
1. Resolutions of the 21st Meeting of the 4th board of directors;
2. Resolutions of the 19th meeting of the 4th board of supervisors;
2. Other documents required by SZSE.
Hebei Huijin Group Co.Ltd(300368) board of directors January 19, 2022
Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and abbreviation of common stock: the voting code is “350368”, and the voting is referred to as “Huijin voting”.
2. Fill in the number of voting opinions or election votes
(1) Corresponding coding table of the proposal of the general meeting of shareholders:
Remarks proposal code proposal name the ticked column can vote
100 total proposals: all the following proposals √
Non cumulative voting proposal
1.00 proposal on estimated daily connected transactions of the company in 2022 √
On termination of Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary
2.00 entrusted operation and management of Shenzhen Huarong construction investment commercial factoring Co., Ltd. and related parties √
Yi’s proposal
On termination of Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary
3.00 proposal on entrusted operation and management of Zhenghong Financial Leasing Co., Ltd. and related party transactions √
This general meeting of shareholders of the company sets up a general proposal. 100 represents the general proposal, 1.00 represents proposal 1, 2.00 represents proposal 2, and so on.
(2) For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholders vote on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinions of the general proposal shall prevail.
2、 Voting procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: 9:15-9:25 a.m., 9:30-11:30 p.m. and 13:00-15:00 p.m. on February 7, 2022. 2. Shareholders can log in to the trading client of the securities company and vote through the system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The time for voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 to 15:00 on February 7, 2021.
2. Shareholders who conduct online voting through the Internet voting system shall handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ online services of Shenzhen Stock Exchange (revised in April 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Annex II:
Hebei Huijin Group Co.Ltd(300368)
Power of attorney for the first extraordinary general meeting of shareholders in 2022
I hereby entrust Mr. (Ms.) to represent me (the company) to attend the meeting on February 2021
The first extraordinary general meeting of Hebei Huijin Group Co.Ltd(300368) 2022 held on July 7 represented the
The company / I sign the relevant documents of the meeting and exercise the voting rights in accordance with the following instructions.
Remarks: agree to oppose the proposal of abstention
Code proposal name check box
Objective can
vote
100 total proposals: all the following proposals √
Non cumulative voting withdrawal
case
1.00 proposal on estimated daily connected transactions of the company in 2022 √
About Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary
2.00 the company terminates the entrusted operation and management of Shenzhen Huarong construction investment commercial factoring Co., Ltd. √
Proposal on the company and related party transactions
About Shijiazhuang Huijin Supply Chain Management Co., Ltd., a holding subsidiary
3.00 the company terminates the entrusted operation and management of Zhenghong Financial Leasing Co., Ltd. √
Proposal on joint venture transaction
Note: the copy of power of attorney or self-made according to the above format are valid.
Client (signature and seal):
ID card or business license No.:
Account number of the principal’s shareholder:
entrust
