Securities code: Hitevision Co.Ltd(002955) securities abbreviation: Hitevision Co.Ltd(002955) Announcement No.: 2022029 Hitevision Co.Ltd(002955)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Hitevision Co.Ltd(002955) (hereinafter referred to as “the company”) is scheduled to hold the 2021 annual general meeting of shareholders on Wednesday, May 18, 2022 to review the relevant proposals submitted at the 12th meeting of the second board of directors and the 8th meeting of the second board of supervisors. The relevant matters of the general meeting of shareholders are hereby announced as follows:
1、 Basic information of the general meeting of shareholders
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders.
2. Convener of the general meeting of shareholders: the board of directors of the company. After deliberation and approval at the 12th meeting of the second board of directors, it is decided to convene the 2021 annual general meeting of shareholders.
3. Legality and compliance of the meeting: the convening procedure complies with the provisions of relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
4. Meeting time:
(1) On site meeting time: 14:00 p.m. on Wednesday, May 18, 2022.
(2) Online voting time: the specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 a.m., 9:30-11:30 p.m. and 13:00-15:00 p.m. on May 18, 2022; The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on May 18, 2022.
5. Meeting method: the shareholders’ meeting is held by combining on-site voting and online voting.
6. Equity registration date: Wednesday, May 11, 2022.
7. Attendees:
(1) As of the closing of the afternoon of the equity registration date, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the general meeting of shareholders and may entrust an agent in writing to attend the meeting and vote (see Annex II for the power of attorney). The shareholder agent does not have to be a shareholder of the company;
(2) Directors, supervisors and senior managers of the company;
(3) Lawyers and other relevant staff employed by the company;
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue of the on-site meeting: company conference room, block F, Rongxin technology center, Chaoyang District, Beijing.
2、 Matters considered at the meeting
1. Name of the proposal submitted to the shareholders’ meeting for voting:
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative investment
Vote proposal
1.00 proposal on the full text and summary of the company’s 2021 annual report √
2.00 proposal on the work report of the board of directors in 2021 √
3.00 proposal on the work report of the board of supervisors in 2021 √
4.00 proposal on the company’s 2021 annual financial statement √
5.00 proposal on the company’s profit distribution plan for 2021 √
6.00 remuneration of directors, supervisors and senior managers of the company in 2022
(paste) proposal of scheme
7.00 proposal on reappointment of the company’s audit institution in 2022 √
8.00 pre application of the company and its subsidiaries to the bank for comprehensive credit line in 2022 √
Proposal of the plan
9.00 √ about raising idle funds and using idle funds of the company
Proposal on financial management
10.00 proposal on guarantee provided by the company to subsidiaries √
11.00 proposal on providing buyer’s credit guarantee for customers by the company and its subsidiaries √
12.00 release of the third restricted stock incentive plan in 2019 √
Proposal on the failure of sales restriction conditions and the repurchase and cancellation of some restricted shares
13.00 proposal on the company’s co election of directors √
14.00 on adjusting the implementation method of some raised investment projects and the investment amount of raised funds √
Proposal for
15.00 proposal on changing the registered capital and amending the articles of association √
16.00 proposal on Amending the rules of procedure of the board of directors √
17.00 proposal on Amending the rules of procedure of the general meeting of shareholders √
18.00 proposal on Amending the rules of procedure of the board of supervisors √
19.00 proposal on Amending the working system of independent directors √
20.00 about the company’s 2022 stock option incentive plan (Draft) and its summary √
Proposal for
21.00 management measures on the implementation and assessment of the company’s 2022 stock option incentive plan √
Proposal for
22.00 proposal for the general meeting of shareholders to authorize the board of directors to handle the stock option incentive plan √
Proposal on Relevant Issues
2. The above proposal has been deliberated and approved at the 12th meeting of the second board of directors and the 8th meeting of the second board of supervisors. For details, see the company’s publication on cninfo.com on April 28, 2022（ http://www.cn.info.com.cn. ）, securities times, China Securities News, Shanghai Securities News and Securities Daily.
3. The above proposals 5 to 14, 20 and 21 are major issues affecting the interests of small and medium-sized investors. The company will count the votes of small and medium-sized investors (small and medium-sized investors refer to shareholders other than the following shareholders: ① directors, supervisors and senior managers of listed companies; ② shareholders who individually or jointly hold more than 5% of the shares of listed companies) separately and make public disclosure according to the vote counting results.
4. The above proposals 10 to 12, 15 to 18 and 20 to 22 are special resolutions, which must be passed by more than two-thirds of the effective voting rights held by the shareholders attending the general meeting of shareholders.
5. Proposal 13 is a proposal to elect additional non independent directors of the company. Only one director will be elected at this shareholders’ meeting, and the cumulative voting system will not apply.
6. According to the relevant provisions of the measures for the administration of equity incentive of listed companies, when a listed company holds a general meeting of shareholders to review the equity incentive plan, independent directors shall solicit entrusted voting rights from all shareholders on the equity incentive plan. Therefore, Li Xiaowei, the independent director of the company, as the soliciter, solicited the voting rights of all shareholders of the company on proposal 20, proposal 21 and proposal 22. For details, see the company’s publication on cninfo.com on April 28, 2022（ http://www.cn.info.com.cn. ）, securities times, China Securities News, Shanghai Securities News and Securities Daily.
If the solicited person or his agent does not vote separately, it will be deemed that he has waived his voting right on the proposal for which the voting right has not been solicited.
7. The independent directors of the company, Mr. Yu Changjiang, Mr. Li Xiaowei and Mr. Liu Dongjin, will report on their duties at the 2021 annual general meeting of shareholders of the company.
3、 Meeting registration and other matters
1. Registration time: Thursday, May 12, 2022, from 9:00 a.m. to 12:00 p.m. and from 13:00 p.m. to 17:30 p.m
2. Registration place: company conference room, block F, Rongxin technology center, Chaoyang District, Beijing.
3. Registration method:
(1) Registration of legal person shareholders: legal person shareholders who meet the conditions to attend the meeting and whose legal representative attends the meeting shall register with a copy of business license (with official seal), shareholder account card, unit shareholding certificate, identity certificate of legal representative and his / her valid identity certificate; If an agent is entrusted to attend the meeting, the agent shall register with a written power of attorney (see Annex II for details), a copy of the business license (with official seal), the agent’s ID card, the legal person shareholder’s account card, the company’s shareholding certificate and the copy of the legal representative’s ID card.
(2) Registration of natural person shareholders: natural person shareholders who meet the conditions for attendance shall register with their own valid ID card and stock account card; If a natural person entrusts an agent to attend the meeting, the agent shall hold the agent’s valid ID card, written power of attorney (see Annex II for details), the principal’s stock account card and the principal’s valid ID card for registration.
(3) The shareholders who intend to attend the meeting shall confirm the registration within the specified registration time by direct delivery, e-mail, postmark or fax with the above relevant certificates and the completed registration form (see Annex III). A copy of the above registration materials shall be provided, the copy of personal materials shall be signed by individuals, and the copy of registration materials of corporate shareholders shall be stamped with official seal. Telephone registration is not accepted.
(4) Note: shareholders or shareholders’ agents attending the meeting are requested to bring the original of relevant certificates to the meeting. The on-site registration on the day of the meeting is not accepted at the shareholders’ meeting, and those who do not make an appointment to register according to the meeting registration method are declined to attend. 4. Meeting contact: Zhang Hui
Tel: 01062968869 Fax: 01062968116
Email: dongban @ honghe-tech.com
Meeting expenses: the duration of the shareholders’ meeting is half a day, and all expenses incurred by the attendees shall be borne by themselves.
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Please refer to Annex I “specific operation process of online voting” of this notice for the specific operation process of online voting.
5、 Documents for future reference
1. Resolutions of the 12th meeting of the second board of directors;
2. Resolutions of the 8th meeting of the second board of supervisors.
It is hereby notified.
Annex I: specific operation process of participating in online voting
Annex II: power of attorney
Annex III: registration form of 2021 annual general meeting of shareholders
Hitevision Co.Ltd(002955) board of directors April 28, 2022
Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation of ordinary shares: the voting code is “362955”, and the voting abbreviation is “Honghe voting”.
2. Fill in the voting opinions or election votes. The proposal of the general meeting of shareholders is a proposal without cumulative voting, and the voting opinions are: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on May 18, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The voting time of the Internet voting system is February 18-15, 2029.
2. For online voting through the Internet voting system, shareholders need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”
