Securities code: 000883 securities abbreviation: Hubei Energy Group Co.Ltd(000883) Announcement No.: 2022-003 Hubei Energy Group Co.Ltd(000883)
Notice on convening the first extraordinary general meeting of shareholders in 2022 (after extension) the company and all members of the board of directors guarantee that the contents of the announcement are true, accurate and complete without false records, misleading statements or major omissions.
According to the relevant provisions of the company law and the articles of association, Hubei Energy Group Co.Ltd(000883) (hereinafter referred to as the company) plans to hold the first extraordinary general meeting of shareholders in 2022 on January 21, 2022. The specific matters of the meeting are as follows:
1、 Basic information of the meeting
1. Session: the first extraordinary general meeting of shareholders in 2022
2. Convener of the general meeting of shareholders: the 9th board of directors of the company. On November 21, 2021, the 14th meeting of the ninth board of directors deliberated and adopted the proposal on convening the company’s extraordinary general meeting of shareholders.
3. Legality and compliance of the meeting: the convening procedures of the general meeting of shareholders comply with the provisions of relevant laws, regulations, departmental rules, normative documents and the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 14:45 PM, January 21, 2022
(2) Online voting time: January 21, 2022
Among them, the time for online voting through the trading system of Shenzhen stock exchange is 9:15-9:25, 9:30-11:30 and 13:00-15:00 on January 21, 2022; Through the Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）The voting time is from 9:15 to 15:00 on January 21, 2022.
5. Meeting mode:
The shareholders’ meeting adopts the combination of on-site voting and online voting. The company will use the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide the shareholders of the company with a voting platform in the form of network, and the shareholders of the company can exercise their voting rights through the trading system or Internet voting system of Shenzhen Stock Exchange.
Shareholders of the company can only choose one of on-site voting and online voting, and the voting results shall be subject to the first valid voting results.
6. Equity registration date of the meeting: January 11, 2022.
7. Attendees:
(1) As of the closing of the afternoon of the equity registration date, all shareholders of the company registered in CSDCC Shenzhen Branch have the right to attend the general meeting of shareholders, and can entrust an agent in writing to attend the meeting and vote. The shareholder agent does not have to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) A lawyer employed by the company.
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Site meeting place: room 3706, energy building, No. 137, Xudong street, Hongshan District, Wuhan.
2、 Matters considered at the meeting
1. Proposals submitted to the general meeting of shareholders for voting
(1) Proposal on Hubei Energy Group Co.Ltd(000883) restricted stock long term incentive plan (Draft);
(2) Proposal on Hubei Energy Group Co.Ltd(000883) 2021 restricted stock incentive plan (Draft) > and summary;
(3) Proposal on formulating the measures for the administration of Hubei Energy Group Co.Ltd(000883) 2021 restricted stock incentive plan;
(4) Proposal on formulating the administrative measures for the implementation and assessment of Hubei Energy Group Co.Ltd(000883) 2021 restricted stock incentive plan;
(5) Proposal on requesting the general meeting of shareholders to authorize the board of directors to handle matters related to the company’s restricted stock incentive plan in 2021.
2. Disclosure of proposals
The above proposal was deliberated and adopted at the 14th meeting of the ninth board of directors. For details, please refer to the company’s publication in China Securities Journal, securities times, Shanghai Securities News, securities daily and cninfo (www.cn. Info. Com. CN) on November 22, 2021 Announcement on the resolution of the 14th meeting of the ninth board of directors, Hubei Energy Group Co.Ltd(000883) , long-term incentive plan for Hubei Energy Group Co.Ltd(000883) restricted stocks (Draft), incentive plan for Hubei Energy Group Co.Ltd(000883) restricted stocks in 2021 (Draft), administrative measures for Hubei Energy Group Co.Ltd(000883) incentive plan for restricted stocks in 2021, administrative measures for the implementation and assessment of Hubei Energy Group Co.Ltd(000883) incentive plan for restricted stocks in 2021, etc.
3. Special description of the proposal
All proposals of this meeting shall be approved by more than two-thirds of the voting rights held by the shareholders attending the meeting. When considering all the above proposals, the company will vote on small and medium-sized investors (except directors, supervisors, senior managers and other shareholders who individually or jointly hold more than 5% of the company’s shares), and the separate vote calculation results will be disclosed in the resolution announcement of the general meeting of shareholders.
As the collector, Mr. Li Xiyuan, the independent director of the company, solicited the entrusted voting rights from all shareholders of the company for all the proposals of the general meeting of shareholders. For details, see the report on public solicitation of entrusted voting rights by independent directors published in China Securities Journal, Shanghai Securities News, securities times and cninfo.com on January 1, 2022.
3、 Meeting proposal code
remarks
Proposal code proposal name column checked
You can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative investment
Vote proposal
1.00 about Hubei Energy Group Co.Ltd(000883) restricted stock √
Proposal on the current incentive plan (Draft)
2.00 about Hubei Energy Group Co.Ltd(000883) 2021 restrictions √
Proposal on incentive plan for non tradable shares (Draft) > and summary
3.00 on the formulation of Hubei Energy Group Co.Ltd(000883) 2021 √
Proposal on the measures for the administration of restricted stock incentive plans
4.00 on the formulation of Hubei Energy Group Co.Ltd(000883) 2021 √
Proposal on the administrative measures for the implementation and assessment of restricted stock incentive plans
5.00 about requesting the general meeting of shareholders to authorize the board of directors to handle the company’s 2021 √
Proposal on matters related to restricted stock incentive plan
4、 Meeting registration method
1. Registration method
Shareholders or their agents attending the on-site meeting of the general meeting of shareholders shall register with the following documents:
(1) Natural person shareholder: his / her valid ID card, stock account card or stock holding certificate; (2) Agents representing natural person shareholders to attend the meeting: valid ID card of the agent, copy of ID card of natural person shareholders, power of attorney for proxy voting and stock account card or shareholding certificate of the principal;
(3) The legal representative who represents the legal person shareholder to attend the meeting: his / her valid ID card, business license of the legal person shareholder (copy with official seal), identity certificate of the legal representative, stock account card or shareholding certificate;
(4) Agents other than the legal representative to attend the meeting on behalf of the legal person shareholder: the agent’s valid ID card, the legal person shareholder’s business license (copy and stamped with official seal), the proxy voting power of attorney signed by the legal representative (stamped with official seal), stock account card or shareholding certificate.
Shareholders who intend to attend the meeting can register their shares directly at the company or by letter or fax. For shareholders registered by fax, please submit the original copies of relevant identity certificates, proxy voting power of attorney and other documents to the meeting staff when attending the meeting. See the appendix of this notice for the power of attorney for proxy voting.
2. Registration deadline: 17:00, January 20, 2022.
3. Registration place: room 3515, energy building, No. 137, Xudong street, Hongshan District, Wuhan. 4. Conference contact information
Tel.: 027-86606100
Fax: 027-86606109
mail box: [email protected].
Contact: Liu Yulin
Postal Code: 430063
5. The board, lodging and transportation expenses of shareholders or their agents attending the meeting shall be borne by themselves.
5、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system（ http://wltp.cn.info.com.cn. ）See Annex 1 for matters related to voting and online voting.
6、 Documents for future reference
1. Resolutions of the 14th meeting of the 9th board of directors and independent opinions of independent directors on matters related to the 14th meeting of the 9th board of directors.
It is hereby announced.
Annex 1: specific operation process of participating in online voting
Annex 2: power of attorney for proxy voting
Hubei Energy Group Co.Ltd(000883) board of directors January 12, 2022
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code: 360883
2. Voting abbreviation: eeneng voting
3. Fill in voting opinions
(1) The matters considered at this meeting are non cumulative voting proposals, and the voting opinions shall be filled in: agree, disagree and abstain.
(2) When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholders vote on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinions of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on January 21, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on January 21, 2022 (the day of the on-site general meeting) and ends at 3:00 p.m. on January 21, 2022 (the day of the end of the on-site general meeting).
2. When shareholders vote online through the Internet voting system, they shall handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors\’ network services of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Power of attorney for proxy voting
I hereby entrust Mr. (Ms.) to attend the first extraordinary general meeting of shareholders in Hubei Energy Group Co.Ltd(000883) 2022 on behalf of my company (myself), and vote on the following proposals at the general meeting of shareholders according to the following instructions. If no instructions are given, the trustee has the right to vote according to his own wishes.
Note: agree to oppose the waiver proposal, and check the name of the proposal
The coded column can be
By vote
100 total proposals: √ except cumulative voting proposals
All proposals
Non cumulative voting proposal
About Hubei Energy Group Co.Ltd(000883) Group Co., Ltd
1.00 long term incentive plan of restricted shares of the company √
Proposal on planning (Draft)
About Hubei Energy Group Co.Ltd(000883) Group Co., Ltd
2.00 restricted stock incentive of the company in 2021
