Securities code: 300477 securities abbreviation: Beijing Hezong Science&Technology Co.Ltd(300477) Announcement No.: 2022-011
Beijing Hezong Science&Technology Co.Ltd(300477)
Notice on convening the second extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the contents of the announcement are true, accurate and complete without false records, misleading statements or major omissions.
According to the relevant provisions of the company law and the articles of association, the 62nd meeting of the 5th board of directors of Beijing Hezong Science&Technology Co.Ltd(300477) (hereinafter referred to as “the company”) decided to convene the second extraordinary general meeting of shareholders in 2022 on Thursday, January 27, 2022. The relevant matters of the meeting are notified as follows: I. Basic information of the meeting (I) the session of the general meeting of shareholders
The second extraordinary general meeting of shareholders in 2022. (II) Convener
The convener of this shareholders’ meeting is the board of directors. (III) legality and compliance of the meeting
The procedures for convening and convening this general meeting of shareholders comply with relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association. (IV) date and time of the meeting
1. On site meeting time: from 14:00 p.m. on January 27, 2022
2. Online voting time:
(1) The specific time for online voting through the trading system of Shenzhen Stock Exchange (“Shenzhen Stock Exchange”) is 09:15-09:25, 09:30-11:30 and 13:00-15:00 on January 27, 2022;
(2) The specific time of voting through the Internet of Shenzhen stock exchange is any time during 09:15-15:00 on January 27, 2022. (V) convening method of the meeting
The shareholders’ meeting adopts the combination of on-site voting and online voting. The shareholders’ meeting will pass the Shenzhen stock exchange system and Internet voting system（ http://wltp.cn.info.com.cn. ）Provide the shareholders of the company with a voting platform in the form of network, and the shareholders can exercise their voting rights through the above system during the online voting time.
Shareholders of the company shall choose one of on-site voting or online voting. In case of repeated voting of the same voting right, the first voting result shall prevail. (VI) equity registration date
The equity registration date of this shareholders’ meeting is Thursday, January 20, 2022.
(VII) attendees
1. Shareholders holding shares of the company on the equity registration date.
All shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited at the closing of the afternoon of the equity registration date have the right to attend the general meeting of shareholders (investors who buy securities on the equity registration date enjoy this right, while investors who sell securities on the equity registration date do not enjoy this right). Shareholders can entrust agents to attend the meeting and vote in writing, The proxy need not be a shareholder of the company. (see Annex I for the format of power of attorney)
2. Directors, supervisors, senior managers and persons in charge of information disclosure of the company.
3. The witness lawyer of this shareholders’ meeting.
(VIII) Venue: 1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing (the first conference room of the company). 2、 Matters considered at the meeting
1. Deliberating the proposal on the general election of the board of directors and nomination of candidates for non independent directors of the sixth board of directors;
1.01 elect Mr. Liu zegang as a non independent director of the sixth board of directors of the company
1.02 elect Mr. Wei Qiang as a non independent director of the sixth board of directors of the company
1.03 elect Mr. Han Guoliang as a non independent director of the sixth board of directors of the company
1.04 elect Mr. Li Zhijun as a non independent director of the sixth board of directors of the company
1.05 elect Mr. Zhang Xiaoyi as a non independent director of the sixth board of directors of the company
1.06 elect Mr. Zhang Shu as a non independent director of the sixth board of directors of the company
The above non independent directors are elected by cumulative voting.
2. Review the proposal on the general election of the company’s board of directors and nomination of independent director candidates for the sixth board of directors;
2.01 elect Mr. Liu Songyuan as an independent director of the sixth board of directors of the company
2.02 elect Mr. Liu Guangchao as an independent director of the sixth board of directors of the company
2.03 elect Mr. Zhang Ning as an independent director of the sixth board of directors of the company
The above independent directors are elected by cumulative voting. The qualification and independence of independent director candidates shall be filed and reviewed by Shenzhen Stock Exchange, and the shareholders’ meeting can vote only if there is no objection.
3. Review the proposal on the general election of the company’s board of supervisors and nomination of non employee representative supervisor candidates for the sixth board of supervisors;
3.01 elect Mr. Zhang Quanzhong as the non employee representative supervisor of the sixth board of supervisors of the company
3.02 elect Ms. Bai Lijuan as the non employee representative supervisor of the sixth board of supervisors of the company
The above non employee representative supervisors shall be elected by cumulative voting.
4. Review the proposal on the remuneration scheme of the directors of the sixth board of directors of the company;
5. Deliberating the proposal on the remuneration scheme of supervisors of the sixth board of supervisors of the company;
6. Deliberated the proposal on the prediction of the company’s new guarantee amount for the wholly-owned subsidiary Hunan Yacheng new materials Co., Ltd.
The above proposals have been deliberated and adopted at the 62nd meeting of the Fifth Board of directors and the 30th meeting of the Fifth Board of supervisors respectively. For details, see the relevant announcement disclosed by the company on the information disclosure platform designated by the China Securities Regulatory Commission on the gem on January 11, 2022. When the general meeting of shareholders elects non independent directors, independent directors and non employee representative supervisors, they shall vote respectively. Six non independent directors, three independent directors and two non employee representative supervisors should be elected this time. 3、 Proposal code
See the following table for the proposal code of this shareholders’ meeting:
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting system √
Cumulative voting proposal
1.00 proposal on general election of the company’s board of directors and nomination of candidates for the sixth board of directors (6) candidates for non independent directors of the Personnel Committee
1.01 elect Mr. Liu zegang as a non independent director of the sixth board of directors √
1.02 elect Mr. Wei Qiang as a non independent director of the sixth board of directors √
1.03 elect Mr. Han Guoliang as a non independent director of the sixth board of directors √
1.04 elect Mr. Li Zhijun as a non independent director of the sixth board of directors √
1.05 elect Mr. Zhang Xiaoyi as a non independent director of the sixth board of directors √
1.06 elect Mr. Zhang Shu as a non independent director of the sixth board of directors √
On the general election of the board of directors of the company and the nomination of the sixth director
2.00 number of candidates to be elected (3) proposal on candidates for independent directors of the Personnel Committee
2.01 elect Mr. Liu Songyuan as an independent director of the sixth board of directors √
2.02 elect Mr. Liu Guangchao as the independent director of the 6th board of directors √
2.03 elect Mr. Zhang Ning as an independent director of the sixth board of directors √
3.00 proposal on the general election of the board of supervisors of the company and the nomination of the number of candidates to be elected for the sixth session of the board of supervisors (2) candidates for non employee representative supervisors of the Personnel Committee
Elect Mr. Zhang Quanzhong as the non employee representative of the sixth board of supervisors of the company
3.01 √
supervisor
Elect Ms. Bai Lijuan as the non employee representative of the sixth board of supervisors of the company
3.02 √
supervisor
Non cumulative voting proposal
4.00 discussion on the remuneration scheme of the directors of the sixth board of directors √
Case
5.00 discussion on the remuneration scheme of supervisors of the sixth board of supervisors √
Case
6.00 about the company’s new investment in Hunan Yacheng new material, a wholly-owned subsidiary √
Proposal on the prediction of guarantee amount of Materials Co., Ltd
4、 Meeting registration method (I) registration method:
1. Registration of legal person shareholders: if the legal representative of legal person shareholders is present, they shall hold the shareholder account card, a copy of the business license stamped with the company’s official seal, the certificate of legal person representative and their own ID card to go through the registration formalities; If an agent is entrusted to attend, it shall also hold the power of attorney of the legal person (Annex I) and the ID card of the attendee.
2. Registration of natural person shareholders: if natural person shareholders attend, they must go through the registration formalities with shareholder account card, shareholding certificate and their own ID card; If an agent is entrusted to attend, it shall also hold the power of attorney (Annex I) and the ID card of the attendee.
(II) registration time: on site registration time: 9:00-12:00 a.m. and 14:00-17:00 p.m. on working days from January 21 to January 24, 2022. Non local shareholders can register by letter or fax instead of telephone. Shareholders are requested to fill in the registration form of participating shareholders (Annex II) carefully for registration confirmation.
Faxes and letters shall be delivered to the office of the board of directors of the company before 17:00 on January 24, 2022. Please indicate the words “general meeting of shareholders” in your letter. (III) place of registration:
1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing.
(IV) precautions:
Shareholders and shareholders’ agents attending the meeting shall bring the original of relevant certificates to the meeting. 5、 Voting process of network participation
At this shareholders’ meeting, the company will provide shareholders with an online voting platform. Shareholders can vote through the system and Internet of Shenzhen Stock Exchange. See Annex III for the operation process of online voting. 6、 Other (I) meeting contact information
Contact address: 1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing
Tel.: 010-62973188
Fax: 010-62975911
Postal Code: 100085
Contact: Du Qingfang
Email: [email protected]. (II) meeting expenses: the meeting is expected to last half a day, and all expenses of the shareholders attending the meeting shall be borne by themselves. (III) annex to the meeting:
Annex I: power of attorney for the second extraordinary general meeting of shareholders in 2022
Annex II: registration form of shareholders attending the second extraordinary general meeting of shareholders in 2022
Annex III: operation process of online voting VII. List of documents for future reference
1. Resolution of the 62nd meeting of the 5th board of directors signed and confirmed by the attending directors;
2. Other documents required by SZSE.
It is hereby announced.
Beijing Hezong Science&Technology Co.Ltd(300477) board of directors
January 11, 2022
Annex I:
Beijing Hezong Science&Technology Co.Ltd(300477)
Power of attorney for the second extraordinary general meeting of shareholders in 2022
As a shareholder of Beijing Hezong Science&Technology Co.Ltd(300477) , I (the company) hereby authorize
Ms. Sheng attended Beijing Hezong Science&Technology Co.Ltd(300477) the second extraordinary general meeting of shareholders in 2022 and
Exercise the following voting rights on the meeting proposals, and I (my unit) did not give specific instructions on the matters considered at the meeting
Or if there are multiple authorizations and instructions on the same matter, the trustee may exercise the voting right on behalf of the trustee
The results shall be borne by myself (the unit).
My voting opinions on the proposal of the general meeting of shareholders:
Remarks voting opinions
Proposal code proposal name the ticked column agrees to vote against abstention
100 total proposals: all proposals except cumulative voting system √
Cumulative voting proposal
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