Securities code: Shanghai Hi-Road Food Technology Co.Ltd(300915) securities abbreviation: Shanghai Hi-Road Food Technology Co.Ltd(300915) Announcement No.: 2022025 Shanghai Hi-Road Food Technology Co.Ltd(300915)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Shanghai Hi-Road Food Technology Co.Ltd(300915) (hereinafter referred to as “the company”) deliberated and adopted the proposal on convening the company’s 2021 annual general meeting at the fourth meeting of the third board of directors, and decided to convene the company’s 2021 annual general meeting on Monday, May 16, 2022. The relevant matters of the meeting are hereby notified as follows:
1、 Basic information of the meeting
1. Session: 2021 annual general meeting of shareholders
2. Convener of the meeting: the board of directors of the company
3. Legality and compliance of the meeting: after deliberation and approval at the fourth meeting of the third board of directors of the company, it is decided to convene the 2021 annual general meeting of shareholders of the company. The convening procedures comply with relevant laws, regulations, normative documents and the relevant provisions of the articles of association, and the meeting is legal and effective.
4. Date and time of the meeting
On site meeting time: 14:30 PM, Monday, May 16, 2022
Online voting time: Monday, May 16, 2022
Among them, the time of online voting through the system of Shenzhen stock exchange is 9:15-9:25, 9:30-11:30 and 13:00-15:00 on May 16, 2022; The time of voting through the Internet of Shenzhen stock exchange is any time from 9:15 to 15:00 on May 16, 2022.
5. Method of meeting: combining on-site voting with online voting
On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting through a power of attorney;
The general meeting of shareholders provides all shareholders with a voting platform in the form of network through the trading system of Shenzhen Stock Exchange and the Internet voting system. The shareholders of the company registered on the equity registration date can exercise their voting rights through the above system during the online voting time. Only one method of on-site voting or online voting can be selected for the same voting right, and repeated voting is not allowed. If repeated voting occurs for the same voting right, the first valid voting result shall prevail.
6. Equity registration date: Wednesday, May 11, 2022
7. Attendees:
As of the afternoon closing of Wednesday, May 11, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the shareholders’ meeting and can entrust an agent in writing to attend and vote. The shareholder agent does not have to be a shareholder of the company;
Directors, supervisors and senior managers of the company;
Witness lawyers and relevant personnel employed by the company.
8. Venue: conference room of the company, No. 666, JinDou Road, Jinhui Town, Fengxian District, Shanghai
2、 The following proposals were considered item by item at the meeting:
1. Proposal on the work report of the board of directors in 2021;
2. Proposal on the work report of the board of supervisors in 2021;
3. Proposal on the financial final accounts report of 2021;
4. Proposal on the daily related party transactions of the company in 2021 and the expected related party transactions in 2022; 5. Proposal on the special explanation on the occupation of funds by controlling shareholders and other related parties in 2021;
6. Proposal on the remuneration of directors and senior managers in 2022;
7. Proposal on the remuneration of supervisors in 2022;
8. Proposal on the full text and summary of the 2021 annual report;
9. Proposal on profit distribution plan in 2021;
10. Proposal on the special report on the annual storage and use of raised funds;
11. Proposal on reappointment of audit institutions in 2022;
12. Proposal on adjusting the amount of cash management using idle self owned funds;
13. Proposal on applying for comprehensive credit line from financial institutions;
14. Proposal on Amending the articles of association and handling industrial and commercial registration;
15. Proposal on absorbing and merging wholly owned subsidiaries;
16. Proposal on by election of non employee representative supervisors.
In the first proposal, Mr. Dong Huiliang, Mr. Zhang Shuai, Mr. Kong Aiguo and Mr. Shan Zhiming, the independent directors of the company, have submitted the report on the work of independent directors in 2021 to the board of directors of the company, and will report on their work at the general meeting of shareholders in 2021. The above-mentioned proposals have been deliberated and adopted at the fourth meeting of the third board of directors and the third meeting of the third board of supervisors. For details, please refer to the company’s website http://www.cn.info.com.cn. On the same day Relevant announcements and documents.
Proposal 4 and proposal 5 related shareholders avoid voting. Proposals 9, 14 and 15 are special resolutions, which need to be passed by more than two-thirds of the effective voting rights held by the shareholders (including agents) attending the general meeting of shareholders, and the remaining proposals shall be passed by ordinary resolutions of the general meeting of shareholders.
The above proposal will count the votes of small and medium-sized investors separately and disclose them publicly in a timely manner. Small and medium-sized investors refer to shareholders other than directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the listed company.
3、 Proposal code
Proposal code table of this shareholders’ meeting:
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal on financial statement report of 2021 √
4.00 report on the daily connected transactions of the company in 2021 and √
Proposal on estimated related party transactions in 2022
5.00 on the capital of controlling shareholders and other related parties in 2021 √
Special description on the occupation of funds
6.00 √ on the remuneration of directors and senior managers in 2022
Proposal
7.00 proposal on the remuneration of supervisors in 2022 √
8.00 √ of the full text and summary of the annual report for 2021
Proposal
9.00 proposal on profit distribution plan in 2021 √
10.00 special √ on the annual deposit and use of raised funds
Proposal of the report
11.00 proposal on reappointment of 2022 audit institution √
12.00 on adjusting the use of idle self owned funds for cash management √
Proposal on quota
13.00 discussion on applying for comprehensive credit line from financial institutions √
Case
14.00 discussion on Amending the articles of association and handling industrial and commercial registration √
Case
15.00 proposal on absorption and merger of wholly owned subsidiaries √
16.00 proposal on by election of non employee representative supervisors √
4、 Meeting registration items
1. Registration time: the on-site registration time of this general meeting of shareholders is 9:00-16:30 on Thursday, May 12, 2022.
Those registered by letter or fax shall be delivered or faxed to the company before 16:30 p.m. on Friday, May 13, 2022;
2. Registration place: Securities Affairs Department of the company, No. 666, JinDou Road, Jinhui Town, Fengxian District, Shanghai;
3. Registration method:
(1) Natural person shareholders shall go through the registration procedures with their own ID card, shareholder account card or shareholding certificate; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney (Annex III), the principal’s shareholder account card and the principal’s ID card;
(2) The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with his own ID card, a copy of the business license stamped with the official seal, the power of attorney issued by the legal representative (Annex III), the identity certificate of the legal representative and the stock account card of the legal person shareholder;
(3) Non local shareholders can register by letter or fax with the above relevant certificates (delivered or faxed to the company before 16:30 p.m. on May 12, 2022). In addition to the above contents, the written materials provided shall also carefully fill in the shareholder participation registration form (see Annex II for details) for registration confirmation. However, when signing in for the meeting, the ID card and power of attorney of the attendees must show the original, and telephone registration is not accepted. If registered by letter, please indicate “2021 annual general meeting” on the envelope.
4. Precautions
(1) The general meeting of shareholders will not accept telephone registration;
(2) Shareholders or entrusted agents attending the on-site meeting must show their ID card and the original power of attorney, and go through the registration formalities at the venue half an hour before the meeting;
(3) Warm tip: in view of the need of epidemic prevention, those attending the on-site meeting should do a good job in health screening and meet the covid-19 epidemic prevention requirements issued by the local government in due time.
5、 Specific operation process of participating in online voting
This general meeting of shareholders provides shareholders with an online voting platform. Shareholders of the company can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Participate in online voting. The specific process of online voting is shown in Annex I.
6、 Other matters
1. Meeting contact information
Contact: Chen Haili, Tang Liujing
Tel.: 02137560135
Fax: 02137560125
Email: [email protected].
Contact address: No. 666, JinDou Road, Jinhui Town, Fengxian District, Shanghai
2. Conference costs
The board, lodging and transportation expenses of shareholders or entrusted agents attending the on-site meeting shall be borne by themselves.
7、 Documents for future reference
1. Resolutions of the fourth meeting of the third board of directors;
2. Resolutions of the third meeting of the third board of supervisors;
Annex I: specific operation process of participating in online voting
Annex II: registration form of shareholders’ Participation
Annex III: power of attorney
It is hereby announced.
Shanghai Hi-Road Food Technology Co.Ltd(300915) board of directors
April 22, 2002 Annex I:
Specific operation process of participating in online voting
1、 Online voting procedure 1 Voting code: 350915, voting abbreviation: Hairong voting. 2. Fill in the voting opinions or election votes. For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain. 3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail. 2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on May 16, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00. 2. Shareholders can log in to the trading client of the securities company and vote through the trading system. 3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on May 16, 2022 and ends at 15:00 p.m. on May 16, 2022.
2. Shareholders’ online voting through the Internet voting system shall be conducted in accordance with the
