Securities code: Guangdong Kitech New Material Holding Co.Ltd(300995) securities abbreviation: Guangdong Kitech New Material Holding Co.Ltd(300995) Announcement No.: 2022010 Guangdong Kitech New Material Holding Co.Ltd(300995)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
In accordance with the relevant provisions of the company law and the articles of association, after deliberation at the 11th meeting of the third board of directors of Guangdong Kitech New Material Holding Co.Ltd(300995) (hereinafter referred to as “the company”), it is decided to convene the 2021 annual general meeting of shareholders of the company on May 6, 2022. The relevant matters of the meeting are hereby notified as follows:
1、 Basic information of the general meeting of shareholders
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders.
2. Convener: the board of directors of the company. On April 15, 2022, the company held the 11th meeting of the third board of directors, deliberated and adopted the proposal on convening the 2021 annual general meeting of shareholders
3. Legality and compliance of the meeting:
After deliberation and approval at the 11th meeting of the third board of directors of the company, it is decided to convene the 2021 annual general meeting of shareholders of the company. The convening procedure of this meeting complies with the relevant laws and regulations such as the Listing Rules of gem shares of Shenzhen Stock Exchange and the provisions of the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 15:00 PM, May 6, 2022.
(2) Online voting time: May 6, 2022.
Among them, the specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 am, 9:30-11:30 PM and 13:00-15:00 pm on May 6, 2022; The specific time of online voting through the Internet voting system of Shenzhen stock exchange is from 9:15 a.m. on May 6, 2022 to 15:00 p.m. on May 6, 2022.
5. Meeting mode:
The general meeting of shareholders is held by combining on-site voting and online voting. The company will provide online voting platform to all shareholders through the trading system of Shenzhen Stock Exchange and Internet voting system. Shareholders can exercise their voting rights through the above system during the online voting time of this meeting. Shareholders of the company can only choose one of on-site voting and online voting. In case of repeated voting of the same voting right, the first valid voting result shall prevail.
6. Equity registration date of the meeting: April 28, 2022
7. Participants: (1) as of the closing of the afternoon of the equity registration date, all ordinary shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited have the right to attend the general meeting of shareholders, and can entrust an agent to attend and vote in writing. The shareholder agent does not have to be a shareholder of the company; (2) Directors, supervisors and senior managers of the company; (3) Witness lawyer employed by the company; (4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue: conference room on the second floor of the company’s office building, No. 135 Dongsheng Road, Jianghai District, Jiangmen City, Guangdong Province
2、 Matters to be considered at this general meeting
remarks
Proposal name
Code the checked column of this column
You can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal on the company’s 2021 annual financial statement √
4.00 proposal on the company’s financial budget report for 2022 √
5.00 proposal on the full text and summary of the company’s 2021 annual report √
6.00 determination of high remuneration of directors and supervisors in 2021 and directors and supervisors in 2022 √
Proposal for high salary scheme
7.00 plan for profit distribution in 2021 √
8.00 about using part of its own funds and idle raised funds for cash √
Management proposal
9.00 proposal on applying for credit line from banks in 2022 √
10.00 proposal on Amending the articles of association √
11.00 proposal on Amending the rules of procedure of the general meeting of shareholders √
12.00 proposal on Amending the rules of procedure of the board of directors √
13.00 proposal on Amending the working system of independent directors √
14.00 proposal on Amending the decision-making system for connected transactions √
15.00 proposal on Revising the external guarantee management system √
16.00 proposal on Amending the raised funds management system √
The above proposals 1 to 16 (except proposal 2) have been deliberated and adopted at the 11th meeting of the third board of directors of the company; Proposals 2 to 9 have been deliberated and adopted at the 10th meeting of the third board of supervisors of the company. The independent directors of the company expressed independent opinions on the above proposals 7, 8 and 9. For details, please refer to the company’s disclosure on cninfo (www.cn. Info. Com. CN.) Relevant announcements on.
The independent directors of the company will report on their duties at the annual general meeting of shareholders. The annual report of independent directors is disclosed on cninfo.com for details（ http://www.cn.info.com.cn. ）Relevant announcements.
Among them, items 10-12 are special resolutions, which shall be adopted by more than 2 / 3 of the voting rights held by shareholders (including shareholders’ agents) attending the general meeting of shareholders.
The company will separately count the votes of small and medium-sized investors on the proposal of the general meeting of shareholders, and will make public disclosure according to the vote counting results. Small and medium-sized investors refer to shareholders other than directors, supervisors, senior managers of listed companies and shareholders who individually or jointly hold more than 5% of the shares of the company.
3、 Meeting registration and other matters
1. Registration method:
(1) The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the ID card of the agent, the copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the certificate of the legal representative and the stock account card of the legal person shareholder;
(2) If natural person shareholders attend the meeting in person, they shall show their ID card and shareholder account card to go through the registration procedures; If a natural person shareholder entrusts an agent to attend the meeting, the agent shall show the agent’s ID card, power of attorney, the client’s shareholder account card and the copy of the client’s ID card to go through the registration procedures;
(3) Non local shareholders can register by written letter or fax before the registration deadline. Shareholders should carefully fill in the registration form of participating shareholders for registration confirmation. The written letter and fax shall be subject to the receipt of the company within the registration time. Telephone registration is not accepted;.
(4) Shareholders and shareholders’ agents attending the on-site meeting shall bring the original of relevant certificates and go through the registration formalities at the venue half an hour before the meeting.
2. Registration time: 9:00-11:30 a.m. and 14:00-17:00 p.m. on May 3-5, 2022. 3. Registration place: meeting room on the second floor of office building, No. 135 Dongsheng Road, Jianghai District, Jiangmen City, Guangdong Province Guangdong Kitech New Material Holding Co.Ltd(300995) .
4. Mailing address: No. 135, Dongsheng Road, Jianghai District, Jiangmen City, Guangdong Province Guangdong Kitech New Material Holding Co.Ltd(300995) Securities Department
(please indicate “general meeting of shareholders” on the letter)
5. Meeting contact information:
Contact: Chen Yunfeng
Tel: 07503870755
Fax: 07503870303
Postal Code: 529000
Email: [email protected].
6. Other matters: the duration of this meeting is half a day, and the shareholders or agents attending the meeting shall bear their own expenses such as transportation, board and lodging. 4、 Specific operation process of participating in online voting
This general meeting of shareholders provides shareholders with an online voting platform, and shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of online voting.
5、 Documents for future reference
1. Resolutions of the 11th meeting of the third board of directors of the company;
2. Resolution of the 10th meeting of the third board of supervisors of the company.
It is hereby announced.
Guangdong Kitech New Material Holding Co.Ltd(300995) board of directors April 15, 2022
Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation:
(1) Voting code: 350995
(2) Voting abbreviation: Qide voting
2. Opinion voting
The proposal of this shareholders’ meeting is a non cumulative voting proposal, and the voting opinions are: agree, disagree and abstain. 2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on May 6, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on May 6, 2022 (the day of the on-site general meeting), and ends at 15:00 p.m. on May 6, 2022 (the day of the end of the on-site general meeting). 2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ network services of Shenzhen Stock Exchange, and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service secret code”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Annex II: power of attorney
Guangdong Guangdong Kitech New Material Holding Co.Ltd(300995) material and Power Co., Ltd
Power of attorney for 2021 annual general meeting
I hereby authorize (Mr. / Ms.) to attend the Guangdong Kitech New Material Holding Co.Ltd(300995) 2021 annual general meeting of shareholders on behalf of me (the company), exercise voting rights on my behalf, and vote on behalf of me (the company) according to the following voting instructions.
Proposal remarks
The code is the same as the name of the anti rejection proposal checked in this column
The column can vote right
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 about the work report of the board of directors in 2021 √
Motion
2.00 work report of the board of supervisors in 2021 √
Motion
3.00 about the company’s 2021 financial statement √
Motion
4.00 about the company’s 2022 financial budget report √
Motion
5.00 full text of the company’s 2021 annual report and √
Abstract
