Securities code: Xinxiang Richful Lube Additive Co.Ltd(300910) securities abbreviation: Xinxiang Richful Lube Additive Co.Ltd(300910) Announcement No.: 2022019 Xinxiang Richful Lube Additive Co.Ltd(300910)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Special tips:
In order to ensure the health and safety of participating shareholders and participants, the company encourages and recommends that shareholders take the initiative to participate in the annual general meeting of shareholders in 2021 and exercise their voting rights in line with the relevant arrangements for preventing and controlling the infection of New Coronavirus infection and maintaining the health and safety of participants and participants.
If shareholders attend the meeting on site, in addition to carrying relevant certificates and materials, the company reminds shareholders or shareholders’ agents attending the meeting to pay special attention to the following matters:
① Please contact the Securities Affairs Department of the company before 17:00 p.m. on Thursday, April 28, 2022 (see the notice for the specific contact information), and truthfully communicate and register whether the shareholders or shareholders’ agents attending the meeting have fever, respiratory symptoms, personal residence history in recent 14 days, recent contact with confirmed or suspected cases, health code and travel code are green code Whether the participants hold the important information of epidemic prevention and control such as nucleic acid negative certificate within 24 hours, and truthfully fill in the registration form for shareholders’ participation in 2021 annual general meeting of shareholders (Annex II) prepared by the company in accordance with the relevant requirements of epidemic prevention and control;
② Shareholders or shareholders’ agents attending the meeting shall do a good job in personal protection during the round trip and the whole process of the shareholders’ meeting on the day of attending the meeting. The company will implement the epidemic prevention and control of the on-site meeting place of the general meeting of shareholders according to the latest epidemic prevention requirements. When the on-site shareholders or shareholders’ agents arrive at the meeting place, please cooperate with the staff to arrange guidance, and cooperate with the implementation of the relevant epidemic prevention work such as meeting registration, body temperature detection and epidemic prevention information declaration. The on-site shareholders or shareholders’ agents are requested to make personal protection preparations before entering the meeting place, and maintain the necessary seat spacing after entering the meeting place, Please wear a mask throughout the meeting.
Xinxiang Richful Lube Additive Co.Ltd(300910) (hereinafter referred to as “the company”) deliberated and approved the proposal on convening the 2021 annual general meeting of shareholders at the 7th Meeting of the third board of directors, and decided to convene the 2021 annual general meeting of shareholders at 14:00 p.m. on Thursday, May 5, 2022. The relevant information is hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the board of directors of the company
3. Legality and compliance of the meeting: the proposal for convening this meeting was deliberated and adopted at the 7th Meeting of the third board of directors on April 8, 2022. The convening procedure of this meeting complies with the provisions of relevant laws, regulations, normative documents and Xinxiang Richful Lube Additive Co.Ltd(300910) articles of association.
4. Date and time of the meeting
(1) On site meeting time: 14:00 PM, Thursday, May 5, 2022
(2) Online voting time: Thursday, May 5, 2022
Among them, the time for online voting through the trading system of Shenzhen stock exchange is 9:15-9:25, 9:30-11:30 and 13:00-15:00 on May 5, 2022;
Through the Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. , the same below) is any time from 9:15 to – 15:00 on May 5, 2022.
5. Way of holding the meeting: this meeting adopts the combination of on-site voting and online voting.
(1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting through a power of attorney;
(2) Online voting: the general meeting of shareholders passed the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide online voting platform for all shareholders. Shareholders of the company registered on the equity registration date can exercise their voting rights through the above system during online voting time;
(3) For the same voting right, only one method of on-site voting or online voting can be selected, and repeated voting is not allowed. In case of repeated voting of the same voting right, the first valid voting result shall prevail.
6. Equity registration date: Monday, April 25, 2022
7. Attendees:
(1) As of 15:00 p.m. on Monday, April 25, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the shareholders’ meeting, and can entrust an agent in writing to attend the meeting and vote. The shareholder agent does not have to be a shareholder of the company;
(2) Directors, supervisors, Secretary of the board of directors and senior managers of the company;
(3) Witness lawyers employed by the company and relevant personnel who should attend the meeting in accordance with relevant laws and regulations.
8. Venue of on-site meeting: conference room of the company in dazhaoying Town, Xinxiang County (north of Xinhuo Road)
2、 Matters considered at the meeting
1. Proposal name and code of 2021 annual general meeting of shareholders
Proposal code proposal name remarks
The column checked in this column can vote
100 total proposals: all proposals except cumulative voting proposals √
case
Non cumulative voting proposal
1.00 report on the work of the board of directors in 2021 √
Proposal to report to the general assembly
2.00 report on the work of the board of supervisors in 2021 √
Proposal to report to the general assembly
3.00 about the company’s 2021 annual report and its √
Proposal of Abstract
4.00 report on the company’s financial final accounts in 2021 √
Proposal for
5.00 about the company’s profit distribution forecast for 2021 √
Proposal of the people’s Republic of China
6.00 estimation of daily connected transactions in 2022 √
Proposal for
7.00 permanent supplement on the use of some over raised funds √
Proposal on working capital
8.00 proposal on the proposed renewal of accounting firm √
9.00 on remuneration of directors and supervisors in 2022 √
Case
Cumulative voting proposal
10.00 proposal on resignation of directors of the company and nomination of candidates for directors (1)
10.01 elect Mr. Chen Ligong as the third board of directors non √
independent director
2. Disclosure: the above proposal has been deliberated and approved by the seventh meeting of the third board of directors and the seventh meeting of the third board of supervisors. For details, see the company’s disclosure on cninfo.com（ http://www.cn.info.com.cn. ）Relevant announcements or documents.
3. Special resolution matters: the fifth proposal is a special resolution matter and can be implemented only after it is approved by more than two-thirds of the voting rights held by the shareholders attending the general meeting of shareholders.
4. Proposal on cumulative voting to elect non independent directors: proposal 10 is a cumulative voting proposal. The number of voting votes owned by shareholders is the number of voting shares held by shareholders multiplied by the number of candidates to be elected. Shareholders can arbitrarily distribute the number of voting votes among candidates within the limit of the number of candidates to be elected (they can cast zero votes), but the total number shall not exceed the number of voting votes they have.
5. Proposal involving related shareholders’ avoidance of voting: related shareholder China Petroleum & Chemical Corporation(600028) group Capital Co., Ltd. needs to avoid voting on proposal 6.
6. In order to respect the interests of small and medium-sized investors and improve the participation of small and medium-sized investors in the resolutions of the company’s general meeting of shareholders, the company will make separate statistics on the voting of small and medium-sized shareholders and make public disclosure according to the vote counting results. (minority shareholders refer to shareholders other than directors, supervisors, senior managers of listed companies and shareholders who individually or jointly hold more than 5% of the shares of the company).
3、 Meeting registration items
1. Registration method
Register on site, by letter or e-mail.
2. Registration time
The on-site registration time of this general meeting of shareholders is 9:00-12:00 a.m. and 13:30-17:00 p.m. on Thursday, April 28, 2022. Those registered by letter or e-mail must be delivered or sent to the company before 17:00 p.m. on April 28, 2022.
3. Place of registration and place of service of power of attorney
Dazhaoying Town, Xinxiang County (north of Xinhuo Road), Xinxiang Richful Lube Additive Co.Ltd(300910) securities affairs department. If registered by letter, please mark “2021 annual general meeting” on the envelope, zip code: 453700. 4. Registration method
(1) The legal representative of the shareholders or the legal representative entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, he shall go through the registration formalities with the agent’s ID card, a copy of the business license stamped with the official seal, the power of attorney (see Annex III for details) and the account card of the legal person shareholder;
(2) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent to attend the meeting, it shall go through the registration formalities with the agent’s ID card, power of attorney (see Annex III for details), the principal’s shareholder account card and the principal’s ID card;
(3) Non local shareholders can register by letter or e-mail (they must be delivered or sent to the company before 17:00 p.m. on April 28, 2022). Shareholders should carefully fill in the registration form for shareholders’ participation in the 2021 annual general meeting (see Annex II for details), and attach copies of ID card, unit license and shareholders’ securities account card for registration confirmation.
5. Precautions
(1) The general meeting of shareholders will not accept telephone registration;
(2) Shareholders or entrusted agents attending the on-site meeting must show the original ID card and the original power of attorney, and go through the registration formalities at the venue half an hour before the meeting.
(3) The board, lodging and transportation expenses of shareholders or entrusted agents attending the on-site meeting shall be borne by themselves.
(4) Meeting contact information
Contact: Zhou Wenxuan
Tel.: 03735466662
Fax: 03735466288
Contact address: dazhaoying Town, Xinxiang County (north of Xinhuo Road)
Postal Code: 453700
Contact email: [email protected].
(5) Special tips
In order to ensure the health and safety of participating shareholders and participants, the company encourages and recommends that shareholders take the initiative to participate in the annual general meeting of shareholders in 2021 and exercise their voting rights in line with the relevant arrangements for preventing and controlling the infection of New Coronavirus infection and maintaining the health and safety of participants and participants.
If shareholders attend the meeting on site, in addition to carrying relevant certificates and materials, the company reminds shareholders or shareholders’ agents attending the meeting to pay special attention to the following matters:
① Please contact the Securities Department of the company before 17:00 p.m. on Thursday, April 28, 2022 (see the notice for the specific contact information), and truthfully communicate and register whether the shareholders or shareholders’ agents attending the meeting have fever, respiratory symptoms, personal residence history in recent 14 days, recent contact with confirmed or suspected cases, health code and travel code are green code Whether the participants hold the important information of epidemic prevention and control such as nucleic acid negative certificate within 24 hours, and truthfully fill in the registration form for shareholders’ participation in 2021 annual general meeting of shareholders (Annex II) prepared by the company in accordance with the relevant requirements of epidemic prevention and control;
② Shareholders or shareholders’ agents attending the meeting shall do a good job in personal protection during the round trip and the whole process of the shareholders’ meeting on the day of attending the meeting. The company will implement the epidemic prevention and control of the on-site meeting place of the general meeting of shareholders according to the latest epidemic prevention requirements. When the on-site shareholders or shareholders’ agents arrive at the meeting place, please cooperate with the staff to arrange guidance, and cooperate with the implementation of the relevant epidemic prevention work such as meeting registration, body temperature detection and epidemic prevention information declaration. The on-site shareholders or shareholders’ agents are requested to make personal protection preparations before entering the meeting place, and maintain the necessary seat spacing after entering the meeting place, Please wear a mask throughout the meeting.
5、 Specific process of participating in online voting
This general meeting of shareholders provides shareholders with an online voting platform. Shareholders of the company can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Participate in online voting. See Annex I for the specific operation process of online voting.
6、 Other matters
1. Handling method of abnormal conditions of online voting system: during online voting, if the online voting system is affected by major emergencies, the process of this shareholders’ meeting shall be carried out according to the notice of the same day.
2. Registration form
Annex I: specific operation process of participating in online voting
Annex II: registration form of shareholders’ participation in Xinxiang Richful Lube Additive Co.Ltd(300910) 2021 annual general meeting of shareholders
Annex III: Xinxiang Richful Lube Additive Co.Ltd(300910) 2021
