Securities code: Beibu Gulf Port Co.Ltd(000582) securities abbreviation: Beibu Gulf Port Co.Ltd(000582) Announcement No.: 2022031 bond Code: 127039 bond abbreviation: Beigang convertible bond
Beibu Gulf Port Co.Ltd(000582)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
1、 Basic information of the meeting
(I) session of the general meeting of shareholders: 2021 annual general meeting of shareholders
(II) convener of the general meeting of shareholders: the board of directors of the company
(III) legality and compliance of the meeting:
On April 11, 2022, the 13th meeting of the ninth board of directors deliberated and adopted the proposal on convening the 2021 annual general meeting of shareholders. The convening of this shareholders’ meeting complies with the relevant provisions of the company law and other laws, administrative regulations and the articles of association.
(IV) date and time of the meeting:
1. On site meeting time: 15:30, May 6, 2022 (Friday)
2. Online voting time:
(1) The specific time for online voting through the trading system of Shenzhen stock exchange is 9:15-9:25, 9:30-11:30 and 13:00-15:00 on Friday, May 6, 2022.
(2) The specific time for voting through the Internet voting system of Shenzhen stock exchange is 9:15-15:00 on Friday, May 6, 2022.
(V) convening method of the meeting:
This meeting adopts the combination of on-site voting and online voting.
(VI) equity registration date of the meeting: Wednesday, April 27, 2022
(VII) attendees:
1. Ordinary shareholders or their agents who hold shares of the company on the equity registration date. At the close of the market on the afternoon of April 27, 2022 (Wednesday), the equity registration date, all ordinary shareholders of the company registered in China Clearing Shenzhen Branch have the right to attend the general meeting of shareholders, and can entrust an agent to attend the meeting and vote in writing. The shareholder agent does not have to be a shareholder of the company.
2. Directors, supervisors and senior managers of the company.
3. Lawyers employed by the company.
(VIII) meeting place:
The venue of the on-site meeting is room 1011, Beibu Gulf shipping center, No. 12, Tiqiang Road, Liangqing District, Nanning, Guangxi Zhuang Autonomous Region.
2、 Matters considered at the meeting
(I) proposals to be considered at this shareholders’ meeting:
remarks
The ticked code column of the proposal name column can vote
100 total proposal √
1.00 work report of the board of directors in 2021 √
2.00 work report of the board of supervisors in 2021 √
3.00 full text and summary of 2021 annual report √
4.00 profit distribution and capital reserve transfer in 2021 √
Plan for increasing share capital
5.00 special for the deposit and use of raised funds in 2021 √
Report
6.00 self evaluation report on internal control in 2021 √
7.00 “on financial final accounts of 2021 and financial statements of 2022 √”
Proposal on financial budget report
8.00 proposal on the proposed renewal of accounting firm √
About the cooperation with Fangchenggang Zhonggang Construction Engineering Co., Ltd
9.00 √ related party transactions involved in silt removal project construction contract signed by the company
Proposal
10.00 on adjusting the business scope of the company and revising the company’s seal √
Cheng’s proposal
11.00 proposal on Amending the rules of procedure of the board of directors √
12.00 discussion on Revising the administrative measures for the use of raised funds √
Case
Note: the general meeting of shareholders sets “general proposal” for many proposals, and the corresponding proposal code is 100. (II) contents of proposals to be considered at the general meeting of shareholders
1. The above proposals have been deliberated and adopted at the 13th meeting of the ninth board of directors and the 12th meeting of the ninth board of supervisors. The specific contents of the proposal are detailed in the company’s April 12, 2022 in the securities times, China Securities News and cninfo (website: www.cn. Info. Com. CN.) Proposal materials for 2021 annual general meeting of shareholders disclosed on the. 2. Proposal 10 is a special resolution, which shall be adopted by more than 2 / 3 of the voting rights held by the shareholders attending the general meeting of shareholders; Other proposals are ordinary resolutions, which shall be adopted by more than 1 / 2 of the voting rights held by the shareholders attending the general meeting of shareholders.
3. Proposal 4, proposal 5, proposal 6, proposal 8, proposal 9 and proposal 10 are major issues affecting the interests of small and medium-sized investors (except directors, supervisors, senior managers and other shareholders who individually or jointly hold more than 5% of the listed company). The company will count the votes of small and medium-sized investors separately and disclose the results publicly.
4. Whether the voting result of proposal 11 is effective or not is subject to the vote of the proposal on adjusting the business scope of the company and amending the articles of association.
(III) the independent directors of the company will report on their work in 2021 at this annual general meeting.
3、 Meeting registration and other matters
(I) registration method, time and place of shareholders attending the general meeting of shareholders, and relevant requirements for entrusting others to attend the general meeting of shareholders
1. Registration method: shareholders and shareholders’ representatives attending the meeting in person can register the meeting by means of on-site, letter or fax.
2. Registration time: from 9:00 on April 28, 2022 to May 6, 2022, when the host announced to stop the registration of the meeting (on legal holidays and holidays stipulated by Guangxi Zhuang Autonomous Region, on-site registration is not accepted).
3. Place of registration: Securities Department and meeting site, room 917, floor 9, Beibu Gulf shipping center, No. 12, Tiqiang Road, Liangqing District, Nanning, Guangxi Zhuang Autonomous Region.
4. If the person entrusted to exercise the voting right needs to register and submit documents when voting, if the individual shareholder attends the meeting in person, he shall show his ID card or other valid certificates or certificates that can indicate his identity and stock account card; If a proxy is entrusted to attend the meeting, the proxy must also show his valid ID card and the power of attorney of the shareholder.
The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he / she shall show his / her ID card and valid certificate proving his / her qualification as legal representative; If an agent is entrusted to attend the meeting, the agent must also present his ID card and the written power of attorney issued by the legal representative of the legal person shareholder unit according to law.
When the shareholder or the agent authorized by the shareholder attends the on-site meeting, please be sure to bring the original of the above documents, and the meeting personnel and witness lawyers shall verify the shareholder’s qualification. (II) meeting contact information
Contact: Li Xiaoming, Zou Jingxuan
Tel: 07712519801
Fax: 07712519608
mail box: [email protected].
Meeting expenses: the transportation and accommodation expenses of participants shall be borne by themselves
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (address: http://wltp.cn.info.com.cn. ）Vote.
Matters related to online voting:
(I) online voting procedure
1. Voting code: 360582
2. Voting abbreviation: “Beigang voting”
3. Voting opinions:
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain. 4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
(II) voting procedures through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on May 6, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
(III) voting procedures through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 on May 6, 2022 and ends at 15:00 on May 6, 2022.
2. For online voting through the Internet voting system, shareholders need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
It is hereby notified.
Beibu Gulf Port Co.Ltd(000582) board of directors April 12, 2022
enclosure:
Power of attorney
Beibu Gulf Port Co.Ltd(000582) ：
I hereby entrust (ID number:) to represent myself (/ unit).
Attend the Beibu Gulf Port Co.Ltd(000582) 2021 annual general meeting of shareholders, vote on all proposals considered at the meeting on behalf of myself / my unit according to the instructions of this power of attorney, and sign the relevant documents to be signed at the meeting on behalf of me / my unit. The voting authority is (Please tick in the selection column, single selection, multiple selection is invalid): () 1. The shareholder’s agent shall exercise the voting right according to his own wishes;
(II) vote truthfully according to the following voting opinions of myself / my unit:
Proposal name voting opinion
Code agrees against waiver
100 general proposal
1.00 report on the work of the board of directors in 2021 2.00 report on the work of the board of supervisors in 2021 3.00 full text and summary of the annual report in 2021 4.00 report on profit distribution and conversion of capital reserve into share capital in 2021
Plan 5.00 special report on the deposit and use of raised funds in 2021, 6.00 self evaluation report on internal control in 2021, and 7.00 report on financial final accounts in 2021 and financial budget in 2022
8.00 proposal on the proposed renewal of accounting firm
9.00 agreement on signing with Fangchenggang Zhonggang Construction Engineering Co., Ltd
Proposal on related party transactions involved in dredging project construction contract 10.00 proposal on adjusting the company’s business scope and revising the articles of Association
11.00 proposal on Amending the rules of procedure of the board of directors 12.00 proposal on Amending the administrative measures for the use of raised funds
explain:
1. Please tick “√” under the voting opinions of the corresponding proposal. If the voting opinions are not filled in, repeated or illegible under a certain voting matter, it shall be deemed as “abstention” on the voting matter.
2. The term of validity of the power of attorney is from the date of signing the power of attorney to the end of the meeting.
3. Each page of the power of attorney shall be signed or sealed by the principal.
The principal (natural person’s signature or legal representative’s signature and seal): the number of the principal (natural person) ID number (the legal person shareholder’s business license number): the client’s account number:
Number of shares held by the trustor: shares (subject to the actual shares held by the Japanese in the equity registration of this shareholders’ meeting)
The ID number of the principal is:
Date of entrustment: Note: the power of attorney is valid for newspaper cutting, copying or self-made according to the above format.
