Securities code: Shenzhen Hepalink Pharmaceutical Group Co.Ltd(002399) securities abbreviation: Shenzhen Hepalink Pharmaceutical Group Co.Ltd(002399) Announcement No.: 2022015 Shenzhen Hepalink Pharmaceutical Group Co.Ltd(002399)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
According to the resolution of the 17th meeting of the 5th board of directors held by Shenzhen Hepalink Pharmaceutical Group Co.Ltd(002399) (hereinafter referred to as “the company”) on April 11, 2022, the company is scheduled to hold the 2021 annual general meeting of shareholders (hereinafter referred to as “the general meeting of shareholders”) on June 10, 2022. The relevant matters of the general meeting of shareholders are hereby announced as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the 5th board of directors
3. Legality and compliance of the meeting: the proposals considered at this meeting will be submitted after being considered and adopted at the 17th meeting of the 5th board of directors and the 9th meeting of the 5th board of supervisors. The procedures comply with the provisions of relevant laws, administrative regulations, departmental articles of association, normative documents and articles of association.
4. Date and time of the meeting:
On site meeting time: 14:30 PM, June 10, 2022
Online voting time: June 10, 2022
The specific time for A-share shareholders of the company to vote online through the trading system of Shenzhen stock exchange is 9:15 to 9:25 a.m., 9:30 to 11:30 p.m. and 13:00 to 15:00 p.m. on June 10, 2022; The specific time of voting through the Internet of Shenzhen stock exchange is any time from 9:15 to 15:00 on June 10, 2022. 5. Meeting mode: the combination of on-site voting and online voting is adopted.
A-share shareholders of the company can participate in on-site voting or vote through the Internet. The A-share shareholders of the company shall choose one of on-site voting and online voting. If there is repeated voting for the same voting right, the first voting result shall prevail.
Shareholders of H shares of the company can participate in the general meeting of shareholders by on-site or entrusted voting (for details, please refer to the relevant announcement of H shares of the company).
6. Equity registration date and attendees:
(1) Shareholders or agents holding shares of the company on the equity registration date. The A-share equity registration date of this shareholders’ meeting is Thursday, June 2, 2022. As of the closing of the market on the afternoon of June 2, 2022, all shareholders of the company registered in China Clearing Shenzhen Branch have the right to attend the shareholders’ meeting and can entrust an agent to attend and vote in writing. The shareholder agent does not have to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) A lawyer employed by the company.
7. Venue of the on-site meeting: banquet hall on the second floor of lanhemet Hotel, 3031 Nanhai Avenue, Nanshan District, Shenzhen
2、 Matters considered at the meeting
1. Matters under consideration
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 work report of the board of directors in 2021 √
2.00 work report of the board of supervisors in 2021 √
Annual report of 2021 and its summary, H-share performance announcement, H-share 2021
3.00 annual report, 2021 corporate governance report, 2021 √
Environmental, social and Governance Report
4.00 financial final accounts report of 2021 √
5.00 profit distribution plan for 2021 √
6.00 discussion on purchasing financial products and cash management with self owned funds √
Case
7.00 discussion on applying for credit line and providing guarantee from banks in 2022 √
Case
2. Disclosure
The above proposal was deliberated and adopted at the 17th meeting of the 5th board of directors and the 9th meeting of the 5th board of supervisors. For the content of the proposal, please refer to the announcement on the resolution of the 17th meeting of the 5th board of directors and other relevant announcements published by the company on the selected information disclosure media on April 12, 2022. The independent directors of the company will report on their work in 2021 at this general meeting of shareholders. Among them, the seventh proposal shall be voted by special resolution procedure and shall be adopted with the consent of more than two-thirds of the voting rights held by the shareholders attending the meeting.
Except for the small and medium-sized shareholders and supervisors who separately hold more than 5% of the votes of the listed company, the voting results of the listed company’s small and medium-sized shareholders and other senior supervisors shall be disclosed in accordance with the provisions.
3、 Meeting registration method
1. Registration method
(1) A natural person shareholder must go through the registration formalities with his own ID card, securities account card or other valid certificates or certificates that can indicate his identity; Agents entrusted by natural person shareholders to attend the meeting must register with the identity card (copy), ID card of the agent, power of attorney, securities account card or other valid certificates or certificates that can indicate their identity;
(2) If the legal representative of a legal person shareholder attends the meeting, he / she must register with his / her ID card, copy of business license (copy of business license stamped with official seal), identity certificate of legal representative and securities account card; If an agent entrusted by the legal representative attends the meeting, he / she must hold a copy of the business license, the identity certificate of the legal representative, the identity card (copy) of the legal representative, the identity card of the agent, the power of attorney, the securities account card or other valid certificates or registration certificates that can indicate his / her identity;
(3) Non local shareholders shall register by letter or fax with the above relevant certificates (fax or letter shall be delivered or faxed to the director’s secretary office of the company before 17:00 on June 8, 2022).
2. Registration time: 9:30-11:30 a.m. and 13:30-17:00 p.m. on June 8, 2022.
3. Place of registration: the Secretary Office of the company, No. 21, Langshan Road, Songping mountain, Nanshan District, Shenzhen.
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, A-share shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system (address: http://wltp.cn.info.com.cn. ）See Annex 1 for the specific operation process of voting and online voting.
No. other matters
1. Contact information
Tel: 075526980311
Fax: 075586142889
Contact: Qian Fengqi
Contact address: No. 21, Langshan Road, Songping mountain, Nanshan District, Shenzhen
Postal Code: 518057
2. Conference costs
The on-site meeting of the general meeting of shareholders lasts for half a day, and the attending shareholders or entrusted agents shall bear their own expenses such as accommodation and transportation.
3. Other matters shall be notified separately.
7、 Documents for future reference
1. Resolutions of the 17th meeting of the 5th board of directors;
2. Resolution of the 9th meeting of the 5th board of supervisors.
Attachment: 1 The specific operation process of participating in online voting;
2. Power of attorney.
Shenzhen Hepalink Pharmaceutical Group Co.Ltd(002399) board of directors April 12, 2002
Specific operation process of participating in online voting
I Procedures for online voting
1. Voting code and voting abbreviation of ordinary shares: the voting code is “362399”, and the voting abbreviation is “Haipu voting”.
2. Fill in the voting opinions or election votes.
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
II Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on June 10, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
III Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on June 10, 2022 and ends at 15:00 p.m. on June 10, 2022.
2. For online voting through the Internet voting system, shareholders need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column. 3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Power of attorney
I hereby authorize (Mr. / Ms.) to attend Shenzhen Hepalink Pharmaceutical Group Co.Ltd(002399) 2021 annual general meeting of shareholders on my / our behalf and exercise voting rights on behalf of the following proposals. Voting opinions on proposals of the general meeting of shareholders
Remarks of proposal: agree against waiver Code: the column of proposal name checked
You can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 work report of the board of directors in 2021 √
2.00 work report of the board of supervisors in 2021 √
2021 annual report and its summary, H-share performance announcement
3.00 H shares 2021 annual report, 2021 corporate governance √
Report, 2021 environmental, social and Governance Report
4.00 financial final accounts report of 2021 √
5.00 profit distribution plan for 2021 √
6.00 on purchasing financial products and cash with self owned funds √
Management proposal
7.00 application for credit line and provision of guarantee from banks in 2022 √
Proposal on insurance
Note: 1. According to the instructions of the trustee, the trustor shall tick “√” under the corresponding opinions for the non cumulative voting proposal. Only one of “agree”, “oppose” and “abstain” can be selected. If more than one item is selected or not selected, it shall be deemed as abstaining.
2. According to the instructions of the trustee, the trustor shall fill in the number of election votes under the corresponding opinions for the cumulative voting proposal.
3. The power of attorney is valid if it is cut, copied or self-made according to the above format.
4. The term of validity of the power of attorney is from the date of signing the power of attorney to the end of the 2021 annual general meeting of shareholders. Principal’s signature (Gai Zhang): the principal’s ID number: client’s securities account: the number of clients holding the trustee’s signature: the ID number of the trustee: the date of commission:
