Securities code: Xuchang Ketop Testing Research Institute Co.Ltd(003008) securities abbreviation: Xuchang Ketop Testing Research Institute Co.Ltd(003008) Announcement No.: 2022015 Xuchang Ketop Testing Research Institute Co.Ltd(003008)
Notice on convening the 2021 annual general meeting of shareholders of the company
The company and all members of the board of directors guarantee that the content of information disclosure is true, accurate and complete, and there is no false record or misleading
Material statements or material omissions.
Xuchang Ketop Testing Research Institute Co.Ltd(003008) (hereinafter referred to as “the company”) deliberated and adopted the proposal on convening Xuchang Ketop Testing Research Institute Co.Ltd(003008) 2021 annual general meeting at the 11th meeting of the second board of directors, and decided to convene the 2021 annual general meeting of the company at 14:00 p.m. on Friday, May 6, 2022. The relevant matters of this shareholders’ meeting are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the second board of directors of the company
3. Legality and compliance of the meeting: the proposal on convening Xuchang Ketop Testing Research Institute Co.Ltd(003008) 2021 annual general meeting of shareholders was deliberated and adopted at the 11th meeting of the second board of directors of the company. The convening of this general meeting of shareholders complies with relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 14:00 PM, Friday, May 6, 2022
(2) Online voting time:
The specific time of voting through the trading system of Shenzhen stock exchange is: 9:15-9:25, 9:30-11:30 and 13:00-15:00 on May 6, 2022.
Through the Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）The specific time of voting is any time from 9:15 to 15:00 on May 6, 2022.
5. Meeting method: the shareholders’ meeting adopts the combination of on-site voting and online voting. (1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting through a power of attorney (see Annex I for details).
(2) Online voting: the company will vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide all shareholders with a voting platform in the form of network, and the shareholders of the company can exercise their voting rights through the above system during the online voting time. The shareholders of the company can only choose one of on-site voting and online voting. If there is repeated voting for the same voting right, the first valid voting result shall prevail.
6. Equity registration date of the meeting: Wednesday, April 27, 2022
7. Attendees / non voting participants
(1) As of the closing of the market on the afternoon of April 27, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the shareholders’ meeting, and can entrust an agent to attend and vote in writing. The agent does not have to be a shareholder of the company;
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyer employed by the company.
(4) The sponsor representative of the continuous supervision organization.
8. Venue of the on-site meeting: conference room on the 1st floor of the company, No. 17, Shangde Road, Xuchang City, Henan Province.
2、 Matters considered at the meeting
Table 1: proposal code of this shareholders’ meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 about Xuchang Ketop Testing Research Institute Co.Ltd(003008) √
Proposal on the work report of the board of directors in 2021
2.00 about Xuchang Ketop Testing Research Institute Co.Ltd(003008) √
Proposal on annual report and summary of 2021
3.00 about Xuchang Ketop Testing Research Institute Co.Ltd(003008) √
Proposal on the work report of the board of supervisors in 2021
4.00 about Xuchang Ketop Testing Research Institute Co.Ltd(003008) √
Proposal on the annual financial statement report of 2021
5.00 about Xuchang Ketop Testing Research Institute Co.Ltd(003008) √
Proposal on financial budget report for 2022
6.00 about Xuchang Ketop Testing Research Institute Co.Ltd(003008) √
Proposal on 2021 profit distribution plan
7.00 proposal on Directors’ remuneration in 2021 √ number of sub proposals as voting object: 4
7.01 remuneration of chairman Mr. Yao Zhiqing √
7.02 remuneration of Ms. Li Yaping, director and general manager √
7.03 allowance for independent director Mr. Ma Suoming √
7.04 allowance for Ms. Tang Minqi, independent director √
8.00 proposal on the remuneration of supervisors in 2021 √
9.00 deposit and actual use of raised funds in 2021 √
Proposal on special report on utilization
The above-mentioned proposals are ordinary resolutions of the general meeting of shareholders and need to be passed by more than 1 / 2 of the voting rights held by shareholders (including shareholders’ agents) attending the general meeting of shareholders. The above proposals have been deliberated and adopted at the 11th meeting of the second board of directors and the 8th meeting of the second board of supervisors held by the company on April 8, 2022. For details, see the company’s publications in securities times, Securities Daily, Shanghai Securities News, China Securities News and cninfo (www.cn. Info. Com. CN.) Relevant announcements.
The company will count the votes of small and medium-sized investors separately on proposals 6, 7, 8 and 9 (small and medium-sized investors refer to other shareholders except directors, supervisors and senior managers of listed companies and shareholders who individually or jointly hold more than 5% of the shares of listed companies). The results of the separate vote counting will be disclosed in a timely manner.
Proposal 7. Names of related shareholders who need to avoid voting: Yao Zhiqing and Li Yaping; Proposal 8 requires related shareholders to avoid voting. Names of related shareholders who should avoid voting: Wang Feng and Fu runwei.
Proposals involving the voting of preferred shareholders: None
The independent directors of the company will report on their work at the 2021 annual general meeting of shareholders.
3、 On site meeting registration method
1. Registration method: on-site registration and e-mail registration; Telephone registration is not accepted.
2. Registration time: ① on site registration time: from 9:00 to 11:30 and 14:00 on April 29, 2022（ [email protected]. ）, please indicate the subject of the email “register to attend the 2021 annual general meeting of shareholders”, and please submit the scanned copy of the corresponding certificate procedures (see 4 “registration procedures” below) according to whether you are present in person.
3. Site registration place: the office of the Securities Department of the company, No. 17, Shangde Road, Xuchang City, Henan Province.
4. Registration procedures:
(1) If a natural person shareholder attends the meeting in person, he shall produce ① the original of his valid ID card; ② The original of valid shareholding certificate and submit: ① a copy of my valid ID card; ② Copy of valid shareholding certificate; ③ The original registration form of shareholders attending the meeting (see Annex II for details) shall go through the registration procedures; If a person is entrusted to attend the meeting, the agent shall present the original of his / her valid ID card and submit: ① copy of the agent’s ID card; ② Copy of shareholder ID card; ③ Copy of valid shareholding certificate; ④ Original power of attorney (see Annex I for format); ⑤ The original registration form of shareholders attending the meeting shall go through the registration formalities.
(2) Legal person shareholder: if the legal representative is present, it shall present ① the original valid ID card of the legal representative; ② The original of the valid shareholding certificate of the legal person shareholder, and submit: ① copy of the valid ID card of the legal representative (with official seal); ② Copy of business license of legal entity (with official seal); ③ Copy of valid shareholding certificate of legal person shareholder (with official seal); ④ The original registration form of shareholders attending the meeting (see Annex II for details) (with official seal) shall go through the registration formalities; If the legal person shareholder entrusts an agent to attend, the agent shall produce ① the original of his valid ID card; ② The original of the valid shareholding certificate of the legal person shareholder, and submit: ① copy of the agent’s ID card (with official seal); ② Copy of the business license of the legal person shareholder unit (with official seal); ③ Written power of attorney issued by the legal representative of the legal person shareholder unit according to law (see Annex I for details) (original); ④ Copy of valid shareholding certificate of legal person shareholder (with official seal); ⑤ Original registration form of shareholders attending the meeting (with official seal).
(3) The shareholders who intend to attend the meeting shall confirm the registration within the specified registration time by direct delivery and e-mail with the above relevant certificates and the completed registration form of shareholders participating in the meeting.
(4) Note: shareholders or shareholders’ agents attending the meeting must bring relevant certificates to the site before 13:40 p.m. on Friday, May 6, 2022, and submit the original of meeting registration materials such as valid ID card, shareholding certificate and power of attorney to the meeting affairs group for verification.
5. Meeting contact: Wang zhengxia
Tel.: 03743219525
Fax: 03743219525
E-mail: [email protected].
6. Other precautions:
(1) The meeting is expected to last half a day, and the transportation and accommodation expenses of the participants shall be borne by themselves.
(2) The registration form of shareholders attending the meeting, power of attorney, newspaper cutting, photocopying or self-made in the form of attachment are valid. 4、 Specific operation process of participating in online voting
In this general meeting of shareholders, the company provides shareholders with an online voting platform. Shareholders of the company can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）See Annex III for the specific operation process of online voting.
5、 Documents for future reference
1. Resolution of the 11th meeting of the second board of directors.
Annex I: power of attorney
Annex II: registration form of shareholders attending the meeting
Annex III: specific operation process of participating in online voting
It is hereby announced.
Xuchang Ketop Testing Research Institute Co.Ltd(003008) board of directors
April 8, 2022
Annex I
Power of attorney
I / our company, as a shareholder of Xuchang Ketop Testing Research Institute Co.Ltd(003008) , hereby entrust Mr. / Mrs. (ID number:) to represent me / our company to attend the annual general meeting of shareholders of Xuchang Ketop Testing Research Institute Co.Ltd(003008) 2021. The trustee has the right to vote on the matters considered by the shareholders general assembly in accordance with the instructions of this power of attorney and sign the relevant documents signed by the shareholders’ meeting on behalf of them. The voting instructions of the trustor to the trustee are as follows:
Note: agree to oppose the waiver of this column
Tick the proposal
Column encoding proposal name
Mu Ke
To cast
ticket
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 about Xuchang Xuchang Ketop Testing Research Institute Co.Ltd(003008) Research Institute Co., Ltd. √
Proposal on the work report of the board of directors in 2021
2.00 “off”
