Securities code: Holsin Engineering Consulting Group Co.Ltd(603909) securities abbreviation: Holsin Engineering Consulting Group Co.Ltd(603909) Announcement No.: 2022027
Holsin Engineering Consulting Group Co.Ltd(603909)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The board of directors and all directors guarantee that there are no false records, misleading statements or major omissions in the contents of this announcement, and bear individual and joint liabilities for the authenticity, accuracy and completeness of its contents. Important content tips:
Date of shareholders’ meeting: April 18, 2022
The online voting system adopted for the general meeting of shareholders: the online voting system of the general meeting of shareholders of Shanghai Stock Exchange
1、 Basic information of the meeting
（1） Type and session of general meeting of shareholders
The first extraordinary general meeting of shareholders in 2022
（2） Convener of general meeting of shareholders: Board of directors
（3） Voting method: the voting method adopted at this shareholders’ meeting is a combination of on-site voting and online voting
（4） Date, time and place of site meeting
Date and time: 14:30, April 18, 2022
Venue: conference room (5), 11th floor, building 4, Jinshan Fortune Plaza, No. 2368, Fangzhong Road, Huli District, Xiamen. Online voting system, start and end date and voting time.
Online voting system: online voting system for shareholders’ meeting of Shanghai Stock Exchange
Starting and ending time of online voting: from April 18, 2022
To April 18, 2022
The trading time period on the day of the East Conference, i.e. 9:15-9:25, 9:30-11:30, 13:00-15:00; The voting time through the Internet voting platform is 9:15-15:00 on the day of the general meeting of shareholders.
（6） The voting procedures of margin trading, refinancing, agreed repurchasing business accounts and Shanghai Stock connect Investors Involving margin trading, refinancing business, agreed repurchasing business accounts and the voting of Shanghai Stock connect investors shall be implemented in accordance with the relevant provisions of the guidelines for self discipline supervision of listed companies on Shanghai Stock Exchange No. 1 – standardized operation.
（7） Involving public solicitation of shareholders’ voting rights
nothing
2、 Matters considered at the meeting
The types of proposals and voting shareholders deliberated at the general meeting of shareholders
Serial number proposal name voting shareholder type A-share shareholder
Non cumulative voting motion
1. Proposal on proposed change of company name √
2. Proposal on Amending the articles of association √
3. Proposal on transferring 30% equity of subsidiaries and related party transactions √
4 proposal on by election of independent directors of the Fourth Board of directors √
5 proposal on adjusting the estimated amount of daily connected transactions in 2022 √
1. Time and media of disclosure of each proposal
The above proposal has been deliberated and approved at the 4th meeting of the 4th board of directors and the 4th meeting of the 4th board of supervisors. For details, please refer to the announcement on the resolution of the 4th meeting of the Holsin Engineering Consulting Group Co.Ltd(603909) 4th board of directors (Announcement No.: 2022020) and the announcement on the resolution of the 4th meeting of the Holsin Engineering Consulting Group Co.Ltd(603909) 4th board of supervisors (Announcement No.: 2022021) published by the company on the designated information disclosure media on April 2, 2022.
2. Special resolution: 2
3. Proposal on separate vote counting for small and medium-sized investors: 3, 4 and 5
4. Proposals involving related shareholders’ avoidance of voting: 3 and 5
Name of related shareholders who should avoid voting: Xiamen Yiyue Real Estate Co., Ltd
5. Proposals involving the voting of preferred shareholders: None
3、 Matters needing attention at the general meeting of shareholders
（1） If the shareholders of the company exercise their voting rights through the online voting system of the general meeting of shareholders of Shanghai Stock Exchange, they can either log in to the voting platform of the trading system (through the trading terminal of the securities company designated for trading) or log in to the Internet voting platform (website: vote. Sseinfo. Com) Vote. For the first time to log in to the Internet voting platform to vote, investors need to complete shareholder identity authentication. Please refer to the instructions on the website of the Internet voting platform for specific operations.
（2） Shareholders exercise their voting rights through the online voting system of the general meeting of shareholders of Shanghai Stock Exchange. If they have multiple shareholder accounts, they can use any shareholder account holding the company’s shares to participate in online voting. After voting, it shall be deemed that all ordinary shares of the same class or preferred shares of the same variety under their shareholder accounts have voted for the same opinion respectively.
（3） If the same voting right is voted repeatedly through on-site, online voting platform of the exchange or other means, the first voting result shall prevail.
（4） Shareholders can submit all proposals only after voting.
4、 Meeting attendees
（1） After the closing of the stock market on the equity registration date, the shareholders of the company registered in Shanghai Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the general meeting of shareholders (see the table below for details), and can entrust agents to attend the meeting and vote in writing. The agent need not be a shareholder of the company.
Stock category Stock Code Stock abbreviation equity registration date
A shares Holsin Engineering Consulting Group Co.Ltd(603909) Holsin Engineering Consulting Group Co.Ltd(603909) 2022 / 4 / 12
（2） Directors, supervisors and senior managers of the company.
（3） A lawyer employed by the company.
（4） Other personnel
（1） The following documents shall be provided for the registration of shareholders (or authorized agents of shareholders):
1. The legal person shareholder shall go through the registration formalities with the stock account card, the copy of the business license, the power of attorney of the legal representative stamped with the official seal or the certificate of the legal representative and the ID card of the attendee;
2. Natural person shareholders hold their own ID cards and stock account cards; Authorize the entrusted agent to go through the registration formalities with the ID card, power of attorney and the principal’s stock account card;
3. Non local shareholders can register by letter or fax. The letter or fax must indicate the shareholder’s name, shareholder account, contact address, postal code and contact telephone, and attach a copy of ID card and shareholder account. Please indicate the words “general meeting of shareholders” on the envelope.
（2） Registration time: April 15, 2022 (9:00-12:00, 13:30-17:00).
（3） Registration address and contact information of on-site meeting:
1. Address: the office of the board of directors, 11th floor, building 4, Jinshan Fortune Plaza, No. 2368, Fangzhong Road, Huli District, Xiamen, Fujian
2. Tel: 05922932989
3. Fax No.: 05922932984
4. Contact: Gao Weilin, he Xuan
6、 Other matters
（1） The on-site meeting of the general meeting of shareholders lasts for half a day, and the shareholders or agents attending the meeting shall bear their own transportation, board and lodging expenses.
（2） During the epidemic period, participants are requested to do a good job of protection in accordance with the epidemic prevention requirements of Xiamen. （3） Those attending the on-site meeting shall arrive at the meeting place half an hour before the start of the meeting, and bring the original of identity certificate, shareholding certificate, power of attorney and so on, so as to verify the admission.
It is hereby announced.
Holsin Engineering Consulting Group Co.Ltd(603909) board of directors April 2, 2022 Annex 1: power of attorney
Power of attorney
Holsin Engineering Consulting Group Co.Ltd(603909) ：
I hereby entrust Mr. (Ms.) to attend the first extraordinary general meeting of shareholders of your company in 2022 held on April 18, 2022 on behalf of my unit (or myself) and exercise voting rights on behalf of me. Number of ordinary shares held by the trustor: number of preferred shares held by the trustor: account number of the trustor’s shareholder:
No. name of non cumulative voting proposal agree against abstain
1 proposal on the proposed change of the company’s name 2 proposal on the amendment of the articles of association 3 proposal on the transfer of 30% equity of subsidiaries and related party transactions 4 proposal on the by election of independent directors of the Fourth Board of directors
5. Proposal on adjusting the estimated amount of daily connected transactions in 2022
Remarks (avoidance proposal):
Signature (seal) of the trustor: signature of the trustee:
The ID number of the client: the ID number of the trustee:
Date of entrustment: mm / DD / yy
remarks:
The trustor shall choose one of the “agree”, “oppose” or “abstain” intentions in the power of attorney and tick “√”. If the trustor fails to give specific instructions in the power of attorney, the trustee has the right to vote according to its own wishes.
