Securities code: Emtek (Shenzhen) Co.Ltd(300938) securities abbreviation: Emtek (Shenzhen) Co.Ltd(300938) Announcement No.: 2022056 Emtek (Shenzhen) Co.Ltd(300938)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Emtek (Shenzhen) Co.Ltd(300938) (hereinafter referred to as “the company” or ” Emtek (Shenzhen) Co.Ltd(300938) “) deliberated and adopted the proposal on convening the 2021 annual general meeting of shareholders at the second meeting of the Fourth Board of directors held on March 30, 2022, and decided to convene the 2021 annual general meeting of shareholders in the company’s conference room at 14:30 p.m. on Wednesday, April 20, 2022 by combining on-site voting and online voting. The relevant matters of this meeting are hereby notified as follows:
1、 Basic information of the meeting
(I) session of the general meeting of shareholders: 2021 annual general meeting of shareholders
(II) convener of the general meeting of shareholders: the board of directors of the company
(III) legality and compliance of the meeting: according to the proposal on convening the general meeting of shareholders deliberated and adopted at the second meeting of the Fourth Board of directors of the company, the convening and convening procedures of the general meeting of shareholders comply with the company law of the people’s Republic of China, the listing rules of Shenzhen Stock Exchange gem and other relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
(IV) date and time of the meeting
1. On site meeting time: 14:30 p.m. on Wednesday, April 20, 2022.
2. Online voting time: the specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15 to 9:25 a.m., 9:30 to 11:30 p.m. and 13:00 to 15:00 p.m. on April 20, 2022; The specific time of online voting through the Internet voting system is any time from 9:15 a.m. to 15:00 p.m. on April 20, 2022.
(V) convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting.
On site voting: shareholders attend the meeting in person or entrust others to attend the meeting by power of attorney;
Online voting: the general meeting of shareholders passed the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide online voting platform for all shareholders. Shareholders of the company registered on the equity registration date can exercise their voting rights through the above system during online voting time.
The shareholders of the company can only choose one of on-site voting and online voting. If there is repeated voting for the same voting right, the first voting result shall prevail.
(VI) equity registration date of the meeting: Friday, April 15, 2022
(VII) attendees:
1. As of the closing of the afternoon of April 15, 2022 (Friday), the equity registration date, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. All the above shareholders of the company have the right to attend the general meeting of shareholders and may entrust a proxy in writing to attend and vote. The proxy of the shareholder may not be a shareholder of the company;
2. Directors, supervisors and senior managers of the company;
3. Witness lawyers and relevant personnel employed by the company;
4. Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
(VIII) site meeting place: Conference Room 601, building a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen.
2、 Matters considered at the meeting
1. Matters under consideration
Table 1: name and code of this shareholders’ meeting proposal
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal on 2021 annual report and its summary √
4.00 proposal on the financial final report of 2021 √
Proposal on profit distribution and capital reserve converted into share capital in 2021
5.00 proposal √
Special report on the deposit and use of raised funds in 2021
6.00 proposal √
7.00 proposal on reappointment of the company’s audit institution in 2022 √
8.00 proposal on annual remuneration of directors in 2021 √
9.00 proposal on the annual remuneration of supervisors in 2021 √
2. Disclosure
The above proposals have been deliberated and adopted at the second meeting of the Fourth Board of directors and the second meeting of the Fourth Board of supervisors respectively. For details, please refer to the company’s website on the same day (www.cn. Info. Com. CN) Relevant announcements and documents on.
The independent directors of the third board of directors of the company will report on their work at the general meeting of shareholders.
4、 Meeting registration and other matters
(I) registration time: 8:30 to 12:00, 13:00 to 17:00 on April 18, 2022.
(II) place of registration: Room 601, block a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen.
(III) registration method:
1. The legal representative or the agent entrusted by the legal person shareholder shall attend the meeting.
If the legal representative attends the meeting, he shall go through the registration formalities with the securities account card of the legal person shareholder, the business license of the enterprise legal person stamped with the official seal (copy of the original and duplicate), the identity certificate of the legal representative and the resident identity card; If a legal person shareholder entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the securities account card of legal person shareholder, the business license of enterprise legal person with official seal (copy of original and duplicate), the power of attorney issued by the shareholder (see Annex 2 for details) and the resident ID card of the agent.
2. Natural person shareholders shall go through the registration procedures with their own shareholder securities account card and resident ID card; If a natural person shareholder entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the shareholder’s securities account card, resident ID card, power of attorney issued by the shareholder (see Annex 2 for details) and resident ID card of the trustee.
3. Non local shareholders can register by letter or e-mail. Shareholders should carefully fill in the registration form of participating shareholders (see Annex 3 for details) for registration confirmation. Telephone registration and fax registration are not accepted.
The letter should be delivered to the Securities Department of the company before 17:00 on April 18, 2022, and the mail should be delivered to the company’s mailbox before 17:00 on April 18, 2022. Mail to: [email protected]. (please indicate “general meeting” in the title of the email); Please send your letter to the Securities Department of company 601, block a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen, zip code: 518000. (please mark “general meeting” on the envelope).
5、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system（ http://wltp.cn.info.com.cn. ）Please refer to Annex 1 for the specific operation process and format involved in online voting.
6、 Other matters
(I) the duration of the meeting is expected to be half a day. The accommodation, transportation and other related expenses of the participants shall be borne by themselves.
(II) meeting contact: Cai Dagui
Conference Tel.: 075586537785
Contact address: 601, block a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen.
Postal Code: 518000
(III) shareholders and authorized agents of shareholders attending the on-site meeting shall arrive at the meeting place within half an hour before the meeting, and bring the originals of shareholder’s securities account card, shareholding certificate, resident ID card, power of attorney and so on to sign in.
7、 Documents for future reference
1. Resolutions of the second meeting of the Fourth Board of directors of the company; 2. Resolutions of the second meeting of the Fourth Board of supervisors of the company; 8、 Annex 1: specific operation process of participating in online voting; Annex 2: power of attorney; Annex 3: registration form of shareholders attending the meeting; It is hereby announced.
Emtek (Shenzhen) Co.Ltd(300938) board of directors March 30, 2022 Annex 1:
Specific operation process of participating in online voting
1、 Procedures for online voting
(I) voting code: 350938
Voting abbreviation: information test voting
(II) fill in the voting opinions or election votes.
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
(III) when shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal. When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
(I) voting time: trading time on April 20, 2022, i.e. 9:15-9:25, 9:30-11:30
, 13:00-15:00 p.m.
(II) shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
(I) the Internet voting system starts voting at 9:15 a.m. on April 20, 2022
Any time from 15:00 pm on April 20, 2022.
(II) when shareholders vote online through the Internet voting system, they need to handle identity authentication in accordance with the provisions of the guidelines for online service identity authentication of investors of Shenzhen Stock Exchange (revised in 2016), and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
（3） According to the service password or digital certificate obtained, shareholders can
Sign in http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Annex 2:
Power of attorney
I hereby authorize Mr. (Ms.) to attend Emtek (Shenzhen) Co.Ltd(300938) 2021 annual general meeting of shareholders on behalf of me (the company) and exercise voting rights on my behalf.
Signature and seal of the client (unit):
ID card or business license number of the client:
Number of shares held by the trustor:
Account number of the principal’s shareholder:
Name of trustee:
The ID number of the trustee:
Date of entrustment: mm / DD / yy
The voting opinions of the client on the proposal of the general meeting are as follows:
remarks
Proposal code proposal name column checked
