Shenzhen Institute Of Building Research Co.Ltd(300675)
Announcement on convening the 2021 annual general meeting of shareholders of the company
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions. Dear shareholders
According to the relevant provisions of the Listing Rules of Shenzhen Stock Exchange on the growth enterprise market, the self regulatory guidelines for listed companies of Shenzhen Stock Exchange No. 2 – standardized operation of companies listed on the growth enterprise market and the Shenzhen Institute Of Building Research Co.Ltd(300675) articles of association, the 2021 annual general meeting of shareholders of the company was decided to be held on Tuesday, April 26, 2022 after deliberation and approval at the third regular meeting of the third board of directors of Shenzhen Institute Of Building Research Co.Ltd(300675) (hereinafter referred to as “the company”), The relevant matters are hereby notified as follows:
1、 Basic information of the meeting
(I) session of the general meeting of shareholders
2021 annual general meeting.
(II) convener of the general meeting of shareholders
The board of directors of the company.
(III) legality and compliance of the meeting
The convening of this shareholders’ meeting complies with the company law of the people’s Republic of China, the securities law of the people’s Republic of China and other relevant laws, administrative regulations, departmental rules, normative documents, the business rules of Shenzhen Stock Exchange and the articles of association.
(IV) date and time of the meeting
1. Time of on-site meeting
14:30, Tuesday, April 26, 2022.
2. Online voting time
(1) The voting time through the trading system of Shenzhen stock exchange is 09:15-09:25, 09:30-11:30 and 13:00-15:00 on Tuesday, April 26, 2022;
(2) The specific time of voting through the Internet of Shenzhen stock exchange is any time from 09:15 to 15:00 on Tuesday, April 26, 2022.
(V) convening method of the meeting
The shareholders’ meeting was held by combining on-site voting and online voting. The company will provide online voting platform to all shareholders through the trading system of Shenzhen Stock Exchange and Internet voting system. Shareholders of the company can exercise their voting rights through the above system during the above online voting time.
The shareholders of the company can only choose one of on-site voting and online voting. If there is repeated voting for the same voting right, the first voting result shall prevail.
(VI) equity registration date
Tuesday, April 19, 2022.
(VII) attendees
1. As of the closing of the afternoon of the equity registration date (15:00 on April 19, 2022), all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. or their agents have the right to attend the shareholders’ meeting (see Annex 1 for the format of the shareholders’ registration form), and can entrust agents to attend the meeting and vote in writing, The shareholder’s agent need not be a shareholder of the company (see Annex 2 for the form of power of attorney). 2. Directors, supervisors and senior managers of the company.
3. Witness lawyers employed by the company and other relevant personnel who should attend according to relevant laws and regulations.
(VIII) meeting place
Remote conference room on the fifth floor of Jianke building, No. 29, Meiao Third Road, Futian District, Shenzhen.
2、 Matters considered at the meeting
1. Work report of the board of directors in 2021.
2. Work report of the board of supervisors in 2021.
3. Annual report of the company in 2021 and its summary.
4. The company’s 2021 annual financial statement report.
5. The company’s 2022 annual budget target plan.
6. 2021 annual profit distribution plan of the company.
7. Proposal on the prediction of daily connected transactions in 2022.
8. Proposal on changing the business scope and amending the articles of association.
The above proposal has been deliberated and approved at the third regular meeting of the third board of directors and the third regular meeting of the third board of supervisors of the company. For details, see the company’s website at cninfo.com（ http://www.cn.info.com.cn. ）Relevant announcements and documents disclosed. The above proposals are voted by non cumulative voting.
3、 Motion code
Example table of proposal code of this general meeting of shareholders:
remarks
Proposal Code: the column checked in the proposal name column
Can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 work report of the board of directors in 2021 √
2.00 work report of the board of supervisors in 2021 √
3.00 annual report of the company in 2021 and its summary √
4.00 company’s 2021 annual financial statement report √
5.00 company’s 2022 annual budget target plan √
6.00 profit distribution plan of the company in 2021 √
7.00 proposal on the prediction of daily connected transactions in 2022 √
8.00 proposal on changing the business scope and amending the articles of association √
4、 Meeting registration and other matters
(I) registration method
The general meeting of shareholders can be registered on site, by letter or by fax.
1. The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, a copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the certificate of the legal representative and the stock account card of the legal person shareholder.
2. Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney, the principal’s shareholder account card and the principal’s ID card.
3. Non local shareholders can register by letter or fax. Non local shareholders should carefully fill in the registration form of participating shareholders for registration confirmation. For shareholders registered by letter or fax, please carefully fill in the registration form of shareholders participating in the meeting, and send it together with the copy of my ID card and shareholder account card to the office of the board of directors of the company before the end of the registration time (subject to the time of arrival at the company), and please confirm by telephone.
4. Precautions: shareholders and shareholders’ agents attending the on-site meeting shall arrive at the meeting place within half an hour before the meeting, and please bring the original of relevant certificates to the meeting. Those who fail to make an appointment according to the registration method of the meeting are not allowed to attend.
(II) registration time
Monday, April 25, 2021: 09:30-11:30 a.m., 14:00-17:00 p.m.
(III) place of registration
Ninth floor, Jianke building, No. 29, Meiao Third Road, Futian District, Shenzhen.
(IV) other matters
1. Precautions
Shareholders and shareholders’ agents attending the on-site meeting shall arrive at the meeting place within 30 minutes before the meeting, and please bring the original of relevant certificates to the meeting. Those who fail to make an appointment according to the registration method of the meeting are not allowed to attend.
2. Contact information of the general meeting of shareholders
Meeting contact: ye Xiaoping
Tel: 075523950525
Contact Fax: 075523931800
Contact address: Jianke building, No. 29, Meiao Third Road, Futian District, Shenzhen
Postal Code: 518049
3. Duration and cost
The meeting is expected to last half a day; All expenses of shareholders attending the meeting shall be borne by themselves.
4. Post meeting visit
According to the number of shareholders reported and the situation of epidemic prevention and control, it is proposed to consider the possibility of arranging the shareholders’ meeting as appropriate, and invite the participating shareholders to visit the construction site of the “future building” project of the company’s new generation green community under construction (address: Shenzhen International low carbon city, Pingdi street, Longgang District, Shenzhen).
5、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (website) http://wltp.cn.info.com.cn. ）See Annex 3 for the specific operation process of online voting.
6、 Documents for future reference
1. Resolutions of the third regular meeting of the third board of directors of the company.
2. Resolutions of the third regular meeting of the third board of supervisors of the company.
enclosure:
1. Registration form of shareholders attending the meeting.
2. Power of attorney.
3. Specific operation process of online voting.
It is hereby announced.
Shenzhen Institute Of Building Research Co.Ltd(300675)
Board of directors
March 24, 2022
Annex 1
Shenzhen Institute Of Building Research Co.Ltd(300675)
Registration form of shareholders attending the 2021 annual general meeting of shareholders
Shareholder name / ID number / business license number, shareholder account number, stock number, contact telephone number, e-mail address, postal code, whether I participate in the meeting or not.
note appended:
1. Please fill in your full name and address in block letters (which must be the same as that in the register of shareholders).
2. The completed and signed registration form of shareholders participating in the meeting shall be delivered, mailed or faxed to the office of the board of directors before 17:00 on Monday, April 25, 2022. Telephone registration is not accepted.
3. The newspaper clippings and copies of the above registration form of shareholders participating in the meeting or self-made in the above format are valid.
Annex 2
Power of attorney
I hereby entrust the chairman / madam, the ID number to represent the shareholder to attend the Shenzhen Institute Of Building Research Co.Ltd(300675) 2021 annual general meeting and to exercise the right to vote on behalf of the shareholders on the motions considered by the conference in accordance with the instructions of this power of attorney. If the shareholder fails to give instructions, the proxy has the right to vote according to his own wishes and sign the relevant documents to be signed at the meeting on his behalf.
The shareholders’ voting opinions on the proposal of the general meeting of shareholders are as follows:
remarks
Proposal code proposal name the column of “agree against abstain” checked can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting motion
1.00 work report of the board of directors in 2021 √
2.00 work report of the board of supervisors in 2021 √
3.00 annual report of the company in 2021 and its summary √
4.00 company’s 2021 annual financial statement report √
5.00 company’s 2022 annual budget target plan √
6.00 profit distribution plan of the company in 2021 √
7.00 proposal on the prediction of daily connected transactions in 2022 √
8.00 proposal on changing the business scope and amending the articles of association √
Note: the instructions of the trustor to the trustee shall be subject to the tick “√” in the box below “agree”, “oppose” and “waiver”. Each item is a single choice, and multiple choices are invalid; For cumulative voting proposal, please fill in the number of election votes cast for the candidate.
Name of the trustor (signature or seal): ID card or business license number of the trustor: stock account number of the trustor: nature and quantity of shares held by the trustor: date of entrustment: signature of the trustee:
