Securities code: Huabao Flavours & Fragrances Co.Ltd(300741) securities abbreviation: Huabao Flavours & Fragrances Co.Ltd(300741) Announcement No.: 2022026 Huabao Flavours & Fragrances Co.Ltd(300741)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors except Mr. Lin Jiayu guarantee that there are no false records, misleading statements or major omissions in the contents of the announcement, and bear individual and joint liabilities for the authenticity, accuracy and completeness of the contents.
Huabao Flavours & Fragrances Co.Ltd(300741) (hereinafter referred to as “the company”) held the 24th Meeting of the second board of directors on March 25, 2022 and decided to hold the 2021 annual general meeting of shareholders in the company’s conference room at 14:00 on Friday, April 15, 2022. The relevant matters are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the board of directors of the company
3. Legality and compliance of the meeting: the convening of this general meeting of shareholders complies with relevant laws and regulations, business rules of Shenzhen Stock Exchange and the articles of association.
4. Date and time of the meeting:
On site meeting time: 14:00 on Friday, April 15, 2022
Online voting time: the specific time of online voting through the trading system of Shenzhen stock exchange is the trading time on April 15, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00; The specific time for online voting through the Internet voting system of Shenzhen stock exchange is 9:15-15:00 on April 15, 2022.
5. Convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting.
The general meeting of shareholders will provide the shareholders of the company with a voting platform in the form of network through the trading system of Shenzhen Stock Exchange and the Internet voting system. The shareholders of the company can vote on the matters considered at the general meeting of shareholders through the trading system of Shenzhen Stock Exchange or the Internet voting system during the online voting time. Shareholders of the company shall choose one of on-site voting and online voting. In case of repeated voting of the same voting right, the first voting result shall prevail.
6. Equity registration date of the meeting: Monday, April 11, 2022
7. Attendees:
(1) At the closing of the market on the afternoon of April 11, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited who have issued voting shares have the right to attend the general meeting of shareholders, and can entrust an agent in writing to attend the meeting and vote. The shareholder agent does not have to be a shareholder of the company.
Special note: the subsidiary proposal “daily connected transactions between the company and other enterprises controlled by the actual controller” of the company’s proposal on the expected daily connected transactions of the company in 2022 deliberated at this general meeting involves the avoidance of voting by the connected shareholders Huafeng international investment holding (China) Co., Ltd. and Shanghai Xiangyue Technology Development Co., Ltd. Such shareholders do not accept the entrustment of other shareholders to vote.
(2) Directors, supervisors and senior managers of the company;
(3) Lawyers and other personnel employed by the company.
8. Venue: conference room of the company, No. 1299, Yecheng Road, Jiading District, Shanghai
2、 Matters considered at the meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals √
Non cumulative voting proposal
1.00 annual report of the company in 2021 and its summary √
2.00 work report of the board of directors in 2021 √
3.00 work report of the board of supervisors in 2021 √
4.00 company’s 2021 annual financial statement report √
5.00 profit distribution plan of the company in 2021 √
6.00 proposal of the company on the proposed renewal of accounting firm √
7.00 “the company’s decision on cash management with some idle raised funds √”
Proposal for
8.00 the company’s decision on using some idle self owned funds to purchase financial products √
Proposal for
9.00 number of sub proposals of the company’s proposal on expected daily connected transactions in 2022 as the voting object: (3)
9.01 daily association between the company and other enterprises controlled by the actual controller √
Transaction
9.02 daily work of the company and other enterprises with directors and supervisors as directors √
Connected transactions
9.03 √ agreement between the company and minority shareholders of important subsidiaries and their affiliated enterprises
Daily connected transactions
10.00 company’s proposal on reviewing the payment of directors’ remuneration in 2021 √
Case
11.00 the company’s proposal on reviewing the payment of supervisors’ remuneration in 2021 √
Case
12.00 proposal of the company on adjusting the allowance of independent directors √
13.00 proposal of the company on purchasing directors, supervisors and senior management liability insurance √
The independent directors of the company will report on their work in 2021 at this general meeting of shareholders.
Proposals 1 to 13 have been deliberated and adopted at the 24th Meeting of the second board of directors and the 11th meeting of the second board of supervisors; Proposal 13 all directors and supervisors avoid voting and directly submit it to the general meeting of shareholders for deliberation. See details of the proposal on cninfo.com（ http://www.cn.info.com.cn. ）Relevant announcements of disclosure. Proposals 1 to 13 are voting matters of ordinary resolutions, which shall be valid only after being approved by more than half of the voting rights held by the shareholders attending the general meeting of shareholders.
Proposals 1 to 13 are major issues affecting the interests of small and medium-sized investors. The company will vote on small and medium-sized investors (referring to shareholders who individually or jointly hold more than 5% of the company’s shares and other shareholders other than the company’s directors, supervisors and senior managers), count their votes separately, and make public disclosure according to the vote counting results.
3、 Meeting registration method
1. Registration method:
(1) Natural person shareholders attending the meeting shall go through the registration procedures with their own ID card and shareholder account card; If an agent is entrusted, it shall go through the registration formalities with the agent’s ID card, the principal’s ID card, the power of attorney (Annex 2) and the principal’s shareholder account card.
(2) If the legal representative of a legal person shareholder attends the meeting, he / she shall present his / her ID card, valid certificate proving his / her qualification as legal representative and shareholder account card to go through the registration procedures; If an agent is entrusted to attend the meeting, the agent shall present his ID card, the written power of attorney issued by the legal representative of the legal person shareholder unit according to law (Annex 2), the valid certificate that can prove his qualification as legal representative, and the shareholder account card to go through the registration formalities.
(3) Non local shareholders may register by letter or fax before the deadline of registration time (Annex 3 shall be filled in and copies of relevant certificates shall be provided). The letter and fax shall be subject to the receipt of the company within the registration time.
(4) Note: shareholders and shareholders’ agents attending the meeting should bring the original of relevant certificates to the meeting. 2. Registration time: 10:00-17:00, April 14, 2022
3. Registration place: No. 1299, Yecheng Road, Jiading District, Shanghai Huabao Flavours & Fragrances Co.Ltd(300741)
4. Conference consultation:
Contact: Huang Xingxing
Tel.: 02167083333
Fax No.: 02167083202
mail box: [email protected].
5. Meeting expenses: the duration of the on-site meeting is expected to be half a day, and the board, lodging and transportation expenses of the shareholders and their agents attending the meeting shall be borne by themselves.
4、 Specific operation process of participating in online voting
In this general meeting, shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange (address: http://wltp.cn.info.com.cn. ）Participate in voting, and the specific operation process of online voting is shown in Annex 1. 5、 Documents for future reference
1. Resolution of the 24th Meeting of Huabao Flavours & Fragrances Co.Ltd(300741) the second board of directors;
2. Resolution of the 11th meeting of Huabao Flavours & Fragrances Co.Ltd(300741) the second board of supervisors.
It is hereby announced.
Huabao Flavours & Fragrances Co.Ltd(300741) board of directors
March 26, 2022
Annex 1:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code: 350741
2. Voting abbreviation: Huabao voting
3. Fill in the voting opinions or election votes
For non cumulative voting proposals, fill in the voting opinions: “agree”, “oppose” or “abstain”.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on April 15, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting from 9:15 to 15:00 on April 15, 2022.
2. Shareholders who conduct online voting through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “digital certificate of Shenzhen Stock Exchange” or “investor service password of Shenzhen Stock Exchange”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Annex 2
Huabao Flavours & Fragrances Co.Ltd(300741)
Power of attorney for 2021 annual general meeting of shareholders
Huabao Flavours & Fragrances Co.Ltd(300741) ：
I hereby authorize Mr. / Ms. to attend the Huabao Flavours & Fragrances Co.Ltd(300741) 2021 annual general meeting of shareholders held on April 15, 2022 on behalf of my company / myself, and vote on the following proposals on behalf of my company / myself in accordance with the following instructions. If the unit / person does not give specific instructions on the voting matters of the meeting, the trustee can exercise the voting right on behalf of him, and the consequences of exercising the voting right shall be borne by the unit / person.
Signature (seal) of the client / unit:
Principal’s ID number / business license number:
Account number of the trustor’s shareholder: date of entrustment: 2022 number of shares held by the trustor:
