Securities code: Shenzhen Xinhao Photoelectricity Technology Co.Ltd(301051) securities abbreviation: Shenzhen Xinhao Photoelectricity Technology Co.Ltd(301051) Announcement No.: 2022017 Shenzhen Xinhao Photoelectricity Technology Co.Ltd(301051)
Notice on convening the 2021 annual general meeting of shareholders of the company
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
1、 Basic information of the meeting
1. Session: 2021 annual general meeting of shareholders
2. Convener: Board of directors
3. Legality and compliance of the meeting: the convening and holding of this general meeting of shareholders comply with the company law of the people’s Republic of China, the Listing Rules of Shenzhen Stock Exchange gem and other relevant laws, administrative regulations, departmental rules, normative documents and the relevant provisions of the articles of association.
4. Date and time of the meeting:
(1) On site meeting: 14:30, Friday, April 15, 2022
(2) Online voting:
The specific time of online voting through the trading system of Shenzhen stock exchange is: trading time on April 15, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00; Through the Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）The specific time of voting is: 9:15-15:00 on April 15, 2022.
5. Convening method of the meeting: the meeting is held by combining on-site voting and online voting. (1) On site voting: shareholders attend the on-site general meeting in person or entrust a proxy in writing to attend the on-site meeting;
(2) Online voting: the company will provide an online voting platform to all shareholders through the trading system and Internet voting system of Shenzhen Stock Exchange. Shareholders can exercise their voting rights through the above system during the online voting time of this meeting.
Shareholders of the company can only choose one of on-site voting and online voting. In case of repeated voting of the same voting right, the first valid voting result shall prevail. Online voting includes two voting methods: Shenzhen securities trading system and Internet system, and the same share can only choose one of them.
6. Equity registration date of the meeting: Monday, April 11, 2022
7. Attendee
(1) Shareholders or their agents who hold the issued voting shares of the company on the equity registration date;
At the closing of the afternoon of the equity registration day, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited who have issued voting shares have the right to attend the general meeting of shareholders, and can entrust an agent to attend and vote in writing. The shareholder agent does not have to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company;
(3) Lawyers employed by the company;
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue of the on-site meeting: conference room on the first floor of office building, No. 18 Songtang Road, tangxiayong community, Yanluo street, Bao’an District, Shenzhen.
9. 10 days before the shareholders’ meeting, if the shareholders who individually or jointly hold more than 3% of the issued voting shares of the company put forward an interim proposal, the company will issue a supplementary notice of the shareholders’ meeting within two days after receiving the proposal, disclosing the names of the shareholders who put forward the interim proposal, the shareholding ratio and the specific contents of the new proposal.
2、 Matters considered at the meeting
Proposal code table of this shareholders’ meeting:
remarks
Proposal code proposal name the column checked
Can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 proposal on 2021 annual report and its summary √
2.00 proposal on the work report of the board of directors in 2021 √
3.00 proposal on the work report of the board of supervisors in 2021 √
4.00 proposal on the financial final report of 2021 √
5.00 proposal on profit distribution plan in 2021 √
6.00 proposal on reappointment of accounting firm in 2022 √
7.00 proposal on Directors’ remuneration scheme in 2022 √
8.00 proposal on the remuneration scheme of supervisors in 2022 √
9.00 proposal on the application for comprehensive credit line by the company and its subsidiaries in 2022 √
10.00 on the implementation subject, place and use of part of the raised funds of new raised investment projects √
Proposal on increasing capital to holding subsidiaries to implement projects invested with raised funds
Cumulative voting proposal
11.00 number of candidates for the proposal on resignation and by election of independent directors
(2) People
11.01 the election order made Mr. SIPP an independent director of the Fourth Board of directors of the company √
11.02 elect Feng Haitao as an independent director of the Fourth Board of directors √
remarks
Proposal code proposal name the ticked column can vote
12.00 number of persons to be elected in the proposal on resignation of supervisors and by election of supervisors
(2) People
12.01 elect Ms. pan Lihua as the non employee representative supervisor of the Fourth Board of supervisors √
12.02 elect Ms. Wang Lingming as the non employee representative supervisor of the Fourth Board of supervisors √
The above proposals have been deliberated and adopted at the 14th meeting of the second board of directors and the 8th meeting of the second board of supervisors respectively. For details, see the company’s disclosure on cninfo.com.cn on the same day Relevant announcements.
The above proposals are ordinary resolutions, which must be passed by more than half of the voting rights held by the shareholders (including shareholders’ agents) attending the general meeting of shareholders. The company will count the votes of small and medium-sized investors separately and disclose them publicly in a timely manner. Small and medium-sized investors refer to shareholders other than directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the company.
The above proposals 11 and 12 adopt cumulative voting. Proposal 11 shall elect two independent directors and proposal 12 shall elect two non employee representative supervisors. Among them, the number of election votes owned by shareholders of each proposal is the number of voting shares held by them multiplied by the number of candidates to be elected. Shareholders can arbitrarily distribute the number of election votes among candidates within the limit of the number of candidates to be elected (they can cast zero votes), but the total number shall not exceed the number of election votes they have.
The qualifications of the candidates for independent directors elected in the above proposal 11 shall be reviewed by Shenzhen Stock Exchange and no objection shall be made before the general meeting of shareholders can vote.
The independent directors of the company will report on their duties at the annual general meeting of shareholders.
3、 Meeting registration and other matters
1. Registration method
(1) If a natural person shareholder attends the meeting in person, he / she shall present the original of his / her ID card and the original of valid shareholding certificate; If another person is entrusted to attend the meeting, the agent shall present the original ID card of the agent, the copy of the ID card of the principal, the original power of attorney of the shareholder and the original valid shareholding certificate;
(2) The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he / she shall present the original of his / her ID card, the valid certificate that can prove his / her qualification as legal representative, the copy of the legal person business license stamped with the official seal, and the original of the valid shareholding certificate of the legal person shareholder; If an agent is entrusted to attend the meeting, the agent shall present the original of his ID card, the original of the written power of attorney issued by the legal representative of the legal person shareholder unit according to law, the copy of the legal person business license stamped with the official seal, and the original of the effective shareholding certificate of the legal person shareholder.
(3) If the shareholder is QFII, the registration formalities shall be handled with the copy of QFII certificate, power of attorney, copy of shareholder account card and ID card of the trustee.
(4) Non local shareholders can register by letter, e-mail or fax before the deadline of registration. The letter, e-mail and fax shall be subject to the receipt of the company within the registration time. Shareholders should carefully fill in the power of attorney (Annex II) and the registration form of shareholders attending the meeting (Annex III) for registration confirmation.
2. Registration time: 8:00-17:00, April 12, 2022.
3. Registration place: Securities Department, No. 18, Songtang Road, tangxiayong community, Yanluo street, Bao’an District, Shenzhen.
4. Meeting contact information:
Contact: Xu Shengwei
Tel: 075533586747
Fax: 075536692613
mail box: [email protected].
Contact address: Office of the board of directors, No. 18, Songtang Road, tangxiayong, Songgang street, Bao’an District, Shenzhen
5. Other matters: the general meeting is expected to last half a day, and all the expenses of the shareholders attending the meeting shall be borne by themselves.
4、 Voting procedures for shareholders participating in online voting
At this general meeting of shareholders, shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system (website: http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of voting and online voting. 5、 Documents for future reference
1. Resolutions of the 14th meeting of the second board of directors;
2. Resolutions of the 8th meeting of the second board of supervisors.
It is hereby announced.
Annex I: specific operation process of participating in online voting;
Annex II: power of attorney;
Shenzhen Xinhao Photoelectricity Technology Co.Ltd(301051) board of directors March 25, 2022 Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. The voting code is “351051”, and the voting is referred to as “Xinhao voting”.
2. Fill in the voting opinions or election votes
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
For cumulative voting proposals, fill in the number of election votes cast for a candidate. The shareholders of the company shall vote within the limit of the number of election votes of each proposal group they have. If the number of election votes cast by the shareholders exceeds the number of election votes they have, or if the number of votes cast by the shareholders exceeds the number of votes to be elected in the differential election, the election votes cast by the proposal group shall be deemed invalid. If you do not agree with a candidate, you can vote 0 for the candidate.
List of election votes for candidates under cumulative voting system
Fill in the number of election votes cast for candidates
Vote X1 for candidate a
Vote x2 for candidate B
… …
The total number of election votes held by the shareholder shall not exceed
An example of the number of election votes held by shareholders under each proposal group is as follows:
① Equal amount election (number of candidates = number of candidates to be elected) is adopted, and the number of candidates to be elected is 3.
The number of voting votes held by shareholders = the total number of voting shares represented by shareholders × three
Shareholders can
