Securities code: Beijing Supermap Software Co.Ltd(300036) securities abbreviation: Beijing Supermap Software Co.Ltd(300036) Announcement No.: 2022015 Beijing Supermap Software Co.Ltd(300036)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the contents of the announcement are true, accurate and complete, and there are no false records, misleading statements or major omissions in the announcement.
Beijing Supermap Software Co.Ltd(300036) (hereinafter referred to as “the company”) the 10th meeting of the 5th board of directors decided to hold the 2021 annual general meeting of shareholders at 13:30 on Monday, April 25, 2022 in conference room 6-1 of the company, 6 / F, building 107, Jiuxianqiao North Road, Chaoyang District, Beijing Beijing Electronic Zone High-Tech Group Co.Ltd(600658) IT Industrial Park. The relevant matters of the meeting are hereby notified as follows: I. Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the board of directors of the company
3. Legality and compliance of the meeting: after deliberation and approval at the 10th meeting of the 5th board of directors of the company, it is decided to convene the 2021 annual general meeting of shareholders, and the convening procedures comply with the provisions of relevant laws and regulations, normative documents and the articles of association. 4. Meeting time:
(1) On site meeting time: from 13:30 on Monday, April 25, 2022
(2) Online voting time:
The time for online voting through the trading system of Shenzhen stock exchange is 9:15-9:25, 9:30-11:30 and 13:00-15:00 on April 25, 2022;
The time of online voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on April 25, 2022.
5. Meeting mode: the combination of on-site and online voting.
The company will use the trading system of Shenzhen Stock Exchange and the Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide the shareholders of the company with a voting platform in the form of network, and the shareholders can exercise their voting rights through the above system during the online voting time. Shareholders of the company can only choose one of on-site voting and online voting. If the same shareholder votes repeatedly through the on-site and online voting system, the first voting result shall prevail. 6. Equity registration date: Tuesday, April 19, 2022
7. Attendees:
(1) As of the afternoon closing of Tuesday, April 19, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend and vote at the general meeting of shareholders in the manner announced in this notice; Shareholders who cannot attend the meeting in person may authorize others in writing to attend the meeting on their behalf (the authorized person does not need to be a shareholder of the company);
(2) Directors, supervisors and senior managers of the company.
(3) Witness lawyers and other relevant personnel employed by the company.
8. Venue of on-site meeting: conference room 6-1 of the company, 6 / F, building 107, Beijing Electronic Zone High-Tech Group Co.Ltd(600658) IT Industrial Park, No.10 Jiuxianqiao North Road, Chaoyang District, Beijing.
2、 Matters considered at the meeting
Proposal code proposal name remarks
The column checked in this column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting motion
1.00 work report of the board of directors in 2021 √
2.00 work report of the board of supervisors in 2021 √
3.00 full text of 2021 annual report and its summary √
4.00 audited financial report for 2021 √
5.00 financial final accounts report of 2021 √
6.00 profit distribution plan for 2021 √
7.00 proposal on re employment of accounting firm √
8.00 proposal on Amending the articles of association √
9.00 proposal on the election of non independent directors of the 5th board of directors √
10.00 proposal on adjusting the allowance of independent directors of the company √
Independent directors will report on their work at this shareholders’ meeting. Among them, proposal 8 needs to be adopted by more than two-thirds of the voting rights held by the shareholders attending the meeting. The above proposal has been deliberated and adopted at the 10th meeting of the 5th board of directors and the 7th Meeting of the 5th board of supervisors, and the independent directors have expressed independent opinions on relevant matters respectively. For details, see the relevant announcement disclosed on the gem information disclosure website designated by the China Securities Regulatory Commission on the same day as this notice.
3、 Meeting registration and other matters
1. Registration time: 9:00 a.m. to 12:00 p.m. and 13:00 p.m. to 17:00 p.m. on April 22, 2022; take
Those registered by letter or fax must be delivered or faxed to the company before 17:00 on April 22, 2022
2. Registration place: 6 / f Beijing Supermap Software Co.Ltd(300036) securities investment department, building 107, Beijing Electronic Zone High-Tech Group Co.Ltd(600658) IT Industrial Park, No.10 Jiuxianqiao North Road, Chaoyang District, Beijing, post code: 100015 (please indicate “general meeting” on the envelope) 3. Registration method
(1) Natural person shareholders shall go through the registration formalities with their own ID card and shareholder account card: if an agent is entrusted to attend the meeting, they shall go through the registration formalities with the agent’s ID card, power of attorney, principal’s shareholder account card and principal’s ID card;
(2) Corporate shareholders shall be represented at the meeting by their legal representatives or their entrusted agents.
If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, the copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the certificate of the legal representative and the stock account card of the legal person shareholder;
(3) Non local shareholders can register by letter or fax, and please carefully fill in the shareholder participation registration form (Annex I) for registration confirmation.
(4) Telephone registration is not accepted for this meeting.
(5) Note: the registration of the meeting shall be handled within the registration time of the above announcement, and will not be handled at other times; Shareholders and shareholders’ agents attending the on-site meeting shall carry the original of relevant certificates and go through the registration formalities at the venue half an hour before the meeting.
4. Contact information of conference affairs:
Tel: 01059896000
Fax: 01059896666
Contact: Ding Fei
5. Please submit the interim proposal ten days before the meeting.
6. The accommodation and transportation expenses of the participants shall be borne by themselves.
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, the company will provide shareholders with an online voting platform. Shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange (website: http://wltp.cn.info.com.cn. ）See Annex III for the operation process of online voting.
5、 Documents for future reference
1. Resolutions of the 10th meeting of the 5th board of directors of the company;
2. Resolution of the 7th Meeting of the 5th board of supervisors of the company.
It is hereby announced.
Beijing Supermap Software Co.Ltd(300036) board of directors
March 23, 2022
Appendix: 1. Registration form of shareholders’ Participation
2. Power of attorney
3. Online voting operation process
Annex I
Beijing Supermap Software Co.Ltd(300036)
Registration form of shareholders attending the 2021 annual general meeting of shareholders
ID number / Enterprise
Name: unified social credit
code:
Shareholder account number: number of shares held:
Tel.: Email:
Contact address: Postal Code:
Whether I
remarks:
Participants: Note: 1. Please attach a copy of your ID card (copy of enterprise business license). 2. For those who entrust others to attend, they shall also fill in the power of attorney (see Annex II) and provide a copy of the trustee’s ID card.
Annex II
Power of attorney
Beijing Supermap Software Co.Ltd(300036) ：
I hereby authorize Mr. / Ms. to attend the Beijing Supermap Software Co.Ltd(300036) 2021 annual general meeting of shareholders on behalf of me (the company). The trustee has the right to vote on the matters considered at the general meeting of shareholders in accordance with the instructions of this power of attorney and sign the relevant documents to be signed at the general meeting of shareholders on behalf of me.
The validity period of this power of attorney is from the date of signing this power of attorney to the end of this shareholders’ meeting. The instructions of the client to the trustee are as follows:
(Note: 1. Please tick “√” when voting on non cumulative voting proposals, but you can only choose one of them. If you don’t tick “√” under the three options of “agree”, “oppose” and “abstain”, it will be regarded as abstaining, and multiple choices will also be regarded as abstaining; 2. If there is no clear instruction, the proxy can vote by himself.)
Title of proposal in proposal preparation: agree against abstention
code
Non cumulative voting motion
1.00 work report of the board of directors in 2021
2.00 work report of the board of supervisors in 2021
3.00 full text of 2021 annual report and its summary
4.00 audited financial report for 2021
5.00 financial statement report of 2021
6.00 profit distribution plan for 2021
7.00 proposal on re employment of accounting firm
8.00 proposal on Amending the articles of Association
9.00 proposal on the election of non independent directors of the 5th board of directors
10.00 proposal on adjusting the allowance of independent directors of the company
Name of the client (signature of individual shareholder, signature of legal representative of legal person shareholder and official seal):
ID card or business license number:
Number of shares held by entrusted shareholders:
Client’s securities account No.:
Signature of trustee:
The ID number of the trustee:
Date of entrustment: mm / DD / yy
note appended:
1. The validity period of this power of attorney: from the date of signing this power of attorney to the end of this shareholders’ meeting; 2. The entrustment of the unit shall be stamped with the official seal of the unit; 3. The power of attorney can be copied or self-made according to the above format.
Annex III:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code: 350036, voting abbreviation: hypergraph voting
2. Fill in the number of voting opinions or election votes:
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, it is deemed that all other proposals except the cumulative voting proposal express the same opinion. 4. When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, then
