Beijing Supermap Software Co.Ltd(300036)
Self evaluation report on internal control in 2021
Beijing Supermap Software Co.Ltd(300036) all shareholders:
In accordance with the company law, the basic norms of enterprise internal control, the guidelines for the standardized operation of listed companies of Shenzhen Stock Exchange (revised in 2020) and other relevant requirements (hereinafter referred to as the enterprise internal control standard system), combined with Beijing Supermap Software Co.Ltd(300036) (hereinafter referred to as the company) internal control system, evaluation methods and actual management, on the basis of daily and special supervision of internal control, We evaluated the effectiveness of the company’s internal control on December 31, 2021 (the benchmark date of the internal control evaluation report).
1、 Important statement
It is the responsibility of the board of directors of the company to establish, improve and effectively implement internal control, evaluate its effectiveness and truthfully disclose the internal control evaluation report in accordance with the provisions of the enterprise’s internal control standard system. The board of supervisors shall supervise the establishment and implementation of internal control by the board of directors. The management is responsible for organizing and leading the daily operation of the enterprise’s internal control. The board of directors, the board of supervisors and the directors, supervisors and senior managers of the company guarantee that there are no false records, misleading statements or major omissions in the contents of this report, and bear individual and joint legal liabilities for the authenticity, accuracy and completeness of the contents of the report.
The objective of the company’s internal control is to reasonably ensure the legal compliance of operation and management, asset safety, authenticity and integrity of financial reports and relevant information, improve operation efficiency and effect, and promote the realization of development strategy. Due to the inherent limitations of internal control, it can only provide reasonable assurance for the realization of the above objectives. In addition, as changes in circumstances may lead to inappropriate internal control or reduced compliance with control policies and procedures, there is a certain risk to speculate the effectiveness of internal control in the future according to the internal control evaluation results.
2、 Internal control evaluation conclusion
According to the identification of major defects in the company’s internal control over financial reporting, there are no major defects in the internal control over financial reporting on the benchmark date of the internal control evaluation report. The board of Directors believes that the company has maintained effective internal control over financial reporting in all major aspects in accordance with the requirements of the enterprise’s internal control standard system and relevant regulations. According to the identification of major defects in the company’s internal control over non-financial reports, the company found no major defects in the company’s internal control over non-financial reports on the benchmark date of the internal control evaluation report.
There are no factors affecting the evaluation conclusion of the effectiveness of internal control from the base date of the internal control evaluation report to the date of issuance of the internal control evaluation report.
We note that internal control should adapt to the company’s business scale, business scope, competition and risk level, and be adjusted in time as the situation changes. In the future, the company will continue to improve the internal control system, standardize the implementation of the internal control system, continuously optimize the internal control evaluation methodology, strengthen the supervision and inspection of internal control, and promote the healthy and sustainable development of the company. This report was deliberated and adopted at the 10th meeting of the 5th board of directors on March 23, 2022.
3、 Internal control evaluation
(I) evaluation scope of internal control
According to the requirements of the construction of enterprise internal control standard system, combined with the company’s own organizational structure and business characteristics, the scope of this internal control self-evaluation mainly includes:
Main units included in the evaluation scope: including the company and its 14 wholly-owned subsidiaries and 7 subsidiaries, specifically including Beijing Supermap Software Co.Ltd(300036) , Beijing Chaotu Information Technology Co., Ltd., Chaotu International Co., Ltd., Karamay Beijing Supermap Software Co.Ltd(300036) Technology Co., Ltd., Shandong Beijing Supermap Software Co.Ltd(300036) Co., Ltd., Chengdu Chaotu Investment Co., Ltd., Shanghai Nankang Technology Co., Ltd., Nanjing Guotu Information Industry Co., Ltd Beijing Century Antu Digital Technology Development Co., Ltd., Shanghai Shuhui System Technology Co., Ltd., Hunan Chaotu Information Technology Co., Ltd., Hebei xiongan Beijing Supermap Software Co.Ltd(300036) Technology Co., Ltd., Xi’an Chaotu Geographic Information Technology Co., Ltd., Liuzhou Beijing Supermap Software Co.Ltd(300036) Technology Co., Ltd., Henan Chaotu Information Technology Co., Ltd., Wuhu Lianzhi Information Technology Co., Ltd., Zhejiang Chaotu Information Technology Co., Ltd Henan Beikang Software Technology Co., Ltd., Shanghai Chaonan Software Co., Ltd., Japan Chaotu Co., Ltd., Chengdu maphui Technology Co., Ltd. and Beijing Zhongxin Jialian international planning, design and Consulting Co., Ltd.
The main businesses and matters included in the evaluation scope include: governance structure, human resources, corporate culture, brand management, social responsibility, R & D management, fund management, procurement and payment, sales and collection, raised funds management, investment management, holding subsidiary management, related transactions, information transmission and disclosure management, planning and implementation management, contract management, financial report management and internal audit.
Focus on high-risk areas: including subsidiary management risks, major investment decisions, information disclosure, etc. The internal control of the above businesses and matters covers the main aspects of the company’s operation and management, and there is no major omission.
(II) internal control evaluation methods and procedures
In 2021, according to the actual situation, combined with the company’s organizational structure, business model and business management characteristics, through consulting the company’s system platform and on-site inspection, and repeated verification by using methods such as comparative analysis and walk through test, the control documents and implementation materials including process records, system documents, meeting minutes and approval documents were reviewed, and interviews and communication were conducted with relevant personnel. Through the above evaluation and analysis, the company ensures the comprehensiveness of the evaluation work and the effectiveness of the evaluation conclusions, and then ensures the objectivity and effectiveness of the annual internal control self-evaluation report.
(III) internal control construction of the company
1. Internal environment
The internal environment is the basis for the company to implement internal control. Based on the basic concept of standardized operation, the company actively creates a good control environment and strives to provide a broader space for the development of the company.
1) Corporate governance structure
In accordance with the company law, the securities law, the guidelines for the standardized operation of listed companies of Shenzhen Stock Exchange and other relevant laws and regulations, the company has established a rule system based on the articles of association and mainly structured by the rules of procedure of the general meeting of shareholders, the rules of procedure of the board of directors, the working rules of independent directors, the rules of procedure of the board of supervisors and the working rules of the general manager, forming the general meeting of shareholders, the board of directors Corporate governance structure and decision-making and operation system with the board of supervisors and senior management as the main structure. The power organs, decision-making organs, supervisory organs and executive organs perform their respective duties, are independent of each other, check and balance each other, effectively protect the rights and interests of all shareholders and creditors, and realize standardized operation. In 2021, the “three committees and one layer” performed their respective duties and standardized operation, with clear rights and responsibilities among institutions, and the overall operation was good.
① General meeting of shareholders: the general meeting of shareholders is the highest authority of the company. The company ensures that the general meeting of shareholders exercises its functions and powers according to law and ensures that shareholders, especially small and medium-sized shareholders, fully exercise their equal rights through the articles of association and rules of procedure of the general meeting of shareholders. During the reporting period, the company notified the time, place and method of the general meeting of shareholders in strict accordance with the relevant provisions of the CSRC, ensuring that the general meeting of shareholders was held legally and effectively.
During the reporting period, the company held three general meetings of shareholders, which provided convenience for shareholders to participate in the general meeting of shareholders by means of online voting. The convening and convening procedures of the general meeting of shareholders comply with the provisions of the company law, the securities law and the articles of association, and the whole process is witnessed by lawyers.
② Board of directors: the board of directors is the decision-making body of the company and is responsible for the general meeting of shareholders. During the reporting period, the company held a total of 8 meetings of the board of directors. All directors faithfully and diligently performed their duties, attended the meeting on time, carefully considered the proposals, and ensured the efficient operation of the board of directors of the company.
③ Board of supervisors: the board of supervisors of the company is the supervision organization of the company. It performs its duties in strict accordance with the articles of association, rules of procedure of the board of supervisors and other systems, supervises and inspects the behavior of the directors, general manager and other senior managers of the company and the financial status of each business division and holding subsidiary, and is responsible to the general meeting of shareholders. During the reporting period, the company held a total of 5 meetings of the board of supervisors. All supervisors performed their duties and duties diligently, safeguarded the rights and interests of the company and shareholders, and promoted the standardized operation of the company.
④ Operation and management: the senior management team represented by the company’s CEO exercises the executive power, is responsible to the board of directors, executes the resolutions of the board of directors, and is responsible for the specific formulation and effective implementation of the company’s internal control system. All functional departments and branches of the company can operate under the leadership of the president’s office in accordance with the management system formulated by the company. The company has formed a more effective business operation mode suitable for the actual situation of the company, with clear division of labor, sound and clear functions, ensuring the normal operation and sustainable development of the company.
2) Human resource management
The company has formulated and implemented human resources policies conducive to the sustainable development of the company, established a scientific and perfect human resources management system, standardized human resources business activities such as recruitment, employment, training, salary and welfare and performance appraisal, realized the systematic management of human resources and promoted the realization of the company’s human resources strategy. In 2021, the company established a “dual channel” career development system, newly established the management measures for job qualification certification, and established a job level certification system and corresponding salary range system to help employees clearly understand the direction and channels of career development. At the same time, the recruitment management measures, employee retirement management system, employee probation and employment management measures and salary management measures have been revised to further optimize the human resources management system.
In 2021, the company will further upgrade its training system and resource construction, synchronously integrate and optimize various talent training projects, and make employees’ ideas, cognition, actions and tools the same frequency through special training such as professionalization, professional ability and management ability, supplemented by learning platform and employee growth path, so as to help the implementation of the company’s strategy and the achievement of business objectives.
3) Enterprise culture construction
The company attaches great importance to strengthening cultural construction. Through continuous refining in struggle and summarizing in challenges, it has formed our unique, clear-cut and rich connotation corporate culture system, which comprehensively and systematically guides the construction of corporate culture of the company. In 2021, the company formulated the detailed rules for the implementation of employee care to implement the company’s talent concept of “taking the striver as the foundation and the contributor as the first”. The company carried out a series of employee care actions to enhance employees’ sense of identity and belonging to the enterprise and promote the common development of the enterprise and employees. Through the new media, we should strengthen corporate culture and promote corporate culture construction through corporate culture wall, intranet, official account, internal publication, association activities, short videos, etc., supporting enterprise strategy and enhancing the company’s cohesion and sense of belonging.
In addition, in 2021, the company designed and released the corporate culture IP image, which shows the positive, enterprising and indomitable spirit of Chaotu people through the image of “Chaochao doctor”. At the same time, a fun corporate culture small theater in a relaxed and easy to spread form is planned to show the corporate culture and deepen the understanding of the corporate spirit and core values through the forms of character exchange and scene interpretation.
4) Brand management
During the reporting period, the company continued to strengthen brand publicity, hosted the first SuperMap Developer Conference (SDC), and presented a GIS development technology feast to Global GIS developers. In addition, the company held the 19th SuperMap cup University GIS competition. From the beginning of March to the final in December, it has received entries from nearly 400 universities in 46 countries all over the world in nine months.
China tiktok has joined the media of today’s new media and video numbers in the media, and has displayed the company’s news status, invitations, technology trends, technology exhibitions, product training, cultural construction, etc. through micro-blog, jowl, WeChat video frequency official account and other network accounts. It has strengthened the communication between the company and its partners and users, and has also expanded the visibility and influence of the company’s brand. Help partners and users in various regions deeply understand the latest technology and innovative application of SuperMap GIS, realize the shaping of SuperMap’s world-famous brand, and promote a good opportunity for further cooperation.
In addition, the company actively participates in online international exhibitions, such as geo week 2021 and Philippine Geomatics Symposium 2021, and promotes and publicizes the company’s GIS technology application and latest products through the exhibition. During the reporting period, the company also held the 4th international advanced research class on GIS software online, and opened a special session in Spanish for the first time. It exchanged GIS technology and GIS application experience with 400 users from 84 countries such as the UK, France, Russia, Australia and Portugal; The international version of “hypergraph communication” was launched online. The new English website and registration system of GIS competition were launched. At the same time, the special registration website for Indonesia competition area was launched. Through a series of activities, it expanded international exchanges, promoted the promotion of GIS technology in global science and technology, commerce, education and other fields, and expanded the influence of the company’s brand. More and more international customers understand hypergraph and take the initiative to enter hypergraph to negotiate cooperation. During the reporting period, the Thai Investment Promotion Commission, the delegation of the Bolivian Embassy in China and the Minister of Panama to China visited the company to investigate and jointly explore future university cooperation and business cooperation. The company won the “APAC Business Awards 2021” business award issued by APAC insider magazine and the honorary title of “Best Global GIS software & solutions provider 2021”.
5) Social responsibility
The company always pays attention to the innovation of the country and the fulfillment of its social responsibility. Actively fulfill the social responsibilities to the society, shareholders, customers, employees, suppliers, creditors and other stakeholders. At the same time, actively respond to the national call for “carbon peak and carbon neutralization”, establish and improve the environmental management system, continue to save energy and adhere to consumption reduction.
In addition, the company has always paid attention to the education and training of GIS talents. In addition to the annual SuperMap Cup National University GIS competition and the national GIS technology seminar for young university teachers, the company achieved innovative cultivation in the field of education in 2021, launched the activity of “entering 100 universities”, launched the recruitment activity of “Campus Ambassador”, and continued to deepen its cooperation with colleges and universities across the country, Let students have a close understanding of the latest technological development and application trend of GIS, and provide a stage for training GIS talents. Truly “inducting labor into the competition”, cultivate comprehensive talents with the combination of GIS technology innovation and practical application for the society, and build a green platform for employment between excellent talents and famous enterprises
