Securities code: Beijing Const Instruments Technology Inc(300445) securities abbreviation: Beijing Const Instruments Technology Inc(300445) Announcement No.: 2022020 Beijing Const Instruments Technology Inc(300445)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the contents of the announcement are true, accurate and complete without false records, misleading statements or major omissions.
Beijing Const Instruments Technology Inc(300445) (hereinafter referred to as “the company”) deliberated and adopted the proposal on convening the 2021 annual general meeting of shareholders at the 13th meeting of the 5th board of directors. Now the relevant matters of the general meeting of shareholders are announced as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener: Board of directors
3. Legality and compliance of the meeting: the 13th meeting of the 5th board of directors of the company deliberated and adopted the proposal on convening the 2021 annual general meeting of shareholders. The convening of the general meeting of shareholders complies with relevant laws, administrative regulations, departmental rules, normative documents, articles of association and other provisions.
4. Meeting time
(1) On site meeting time: 14:00, April 14, 2022 (Thursday);
(2) Online voting time: April 14, 2022, including:
① The time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25, 9:30-11:30 and 13:00-15:00 on April 14, 2022;
② The specific time of voting through the Internet system of Shenzhen stock exchange is any time from 9:15 to 15:00 on April 14, 2022.
5. Convening method: the shareholders’ meeting adopts the combination of on-site voting and online voting. The general meeting of shareholders will pass the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide all shareholders with a voting platform in the form of network, and shareholders can exercise their voting rights through the above system during online voting time.
For the same voting right, only one voting method in the on-site voting, the trading system of Shenzhen Stock Exchange and the Internet voting system can be selected. In case of repeated voting for the same voting right, the first voting result shall prevail.
6. Equity registration date: Thursday, April 7, 2022
7. Meeting attendees
(1) As of 15:00 p.m. on April 7, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited who have issued voting shares have the right to attend the general meeting of shareholders. The above-mentioned shareholders have the right to attend the general meeting of shareholders and can entrust an agent in writing to attend the meeting and vote. The agent of the shareholder does not need to be a shareholder of the company (see Annex II for the sample of power of attorney);
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyers and relevant personnel employed by the company.
8. Venue of the on-site meeting: conference room 2, building 5, courtyard 3, fengxiu Middle Road, Haidian District, Beijing
1. Example table of proposal code of this shareholders’ meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 Beijing Const Instruments Technology Inc(300445) 2021 √
Degree report and its summary
2.00 Beijing Const Instruments Technology Inc(300445) 2021 √
Work report of the board of directors (including annual report of independent directors)
3.00 Beijing Const Instruments Technology Inc(300445) 2021 √
Work report of the board of supervisors
4.00 Beijing Const Instruments Technology Inc(300445) 2021 √
Financial statement report
5.00 Beijing Const Instruments Technology Inc(300445) 2022 √
Financial budget report
6.00 proposal on the company’s continuing appointment of audit institutions √
7.00 proposal on the 2022 annual remuneration plan of the company’s directors √ number of sub proposals as voting objects: (3)
7.01 about the chairman’s remuneration plan in 2022 √
7.02 remuneration plan for other non independent directors in 2022 √
7.03 remuneration plan for independent directors in 2022 √
8.00 proposal on the remuneration plan of the company’s supervisors in 2022 √ number of sub proposals as voting objects: (3)
8.01 remuneration plan for the chairman of the board of supervisors in 2022 √
8.02 remuneration plan for non employee supervisors in 2022 √
8.03 remuneration plan for employee supervisors in 2022 √
9.00 proposal on the company’s profit distribution plan for 2021 √
2. The above proposal has been deliberated and adopted at the 13th meeting of the 5th board of directors and the 13th meeting of the 5th board of supervisors. For details, please refer to the company’s disclosure on cninfo (www.cn. Info. Com. CN.) on March 24, 2022 The announcement on the resolution of the 13th meeting of the 5th board of directors, the announcement on the resolution of the 13th meeting of the 5th board of supervisors and relevant announcements issued on the same day as this notice.
3. The above proposals are ordinary resolutions. The proposal on the 2022 annual salary plan of the company’s directors and the proposal on the 2022 annual salary plan of the company’s supervisors need to be voted on one by one.
4. According to the requirements of the rules for the general meeting of shareholders of listed companies, the company will separately count and disclose the voting results of small and medium-sized investors. The independent directors of the company will report on their duties at the annual general meeting of shareholders. 3、 Registration method of this general meeting of shareholders
1. Registration method: on-site registration, registration by letter or fax;
2. Registration time: the on-site registration time of this general meeting of shareholders is 9:00 to 11:30 a.m. and 13:30 to 17:00 p.m. on Friday, April 8, 2022;
3. Registration place: company conference room, building 5, courtyard 3, fengxiu Middle Road, Haidian District, Beijing;
4. Natural person shareholders shall go through the registration procedures with their own ID card, shareholder account card or shareholding certificate; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney, the principal’s shareholder account card and the principal’s ID card;
5. The shareholders of corporate shares shall be represented at the meeting by the legal representative or the agent entrusted by the legal representative. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, a copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the identity certificate of the legal representative and the stock account card of the legal person shareholder;
6. Non local shareholders can register by letter or fax with the above relevant certificates (they must be delivered or faxed to the company before 17:00 p.m. on April 8, 2022. Please indicate the words “general meeting” in the letter registration). However, when signing in for the meeting, the ID card and power of attorney of the attendees must show the original. Shareholders are requested to fill in the registration form of participating shareholders carefully (see Annex III for the format).
7. Note: telephone registration is not accepted for this meeting. Shareholders and shareholders’ agents attending the on-site meeting shall bring the original of relevant certificates to the meeting.
4、 Specific operation process of participating in online voting
This general meeting of shareholders provides shareholders with a voting platform in the form of network. Shareholders can vote through the trading system of Shenzhen Stock Exchange or the Internet system（ http://wltp.cn.info.com.cn. ）Participate in online voting. See Annex I for the specific operation process of online voting.
5、 Other matters
1. Contact information
Address: company conference room, building 5, courtyard 3, fengxiu Middle Road, Haidian District, Beijing
Post code: 100094
Contact: Liu Nannan
Tel: 01056973355
Fax: 01056973349
Email: [email protected].
2. The duration of the on-site meeting is expected to be half a day, and the transportation, accommodation and other expenses of the participants shall be borne by themselves.
3. Shareholders and their proxies attending the meeting should bring the originals of relevant certificates half an hour before the meeting and go through the registration formalities at the venue.
4. Special tips:
In order to cooperate with the current government’s epidemic prevention work and protect the health and safety of shareholders and participants, the company encourages and recommends all shareholders to choose to participate in the shareholders’ meeting through online voting. Shareholders and shareholders’ agents who intend to attend the meeting on site must contact the company before 17:00 on Friday, April 8, 2022 to truthfully register personal travel code, health code and other relevant epidemic prevention information; Shareholders or their agents who fail to register in advance or fail to meet the government’s epidemic prevention requirements will not be able to enter the meeting site.
6、 Documents for future reference
1. Beijing Const Instruments Technology Inc(300445) the resolution of the 13th meeting of the 5th board of directors; 2. Beijing Const Instruments Technology Inc(300445) the resolution of the 13th meeting of the 5th board of supervisors; 3. Other documents for future reference.
It is hereby announced.
Beijing Const Instruments Technology Inc(300445) board of directors
March 24, 2022
Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation: the voting code is “350445”, and the voting abbreviation is “Comcast voting”. 2. Fill in the voting opinions or election votes.
For non cumulative voting proposals, fill in the voting opinions, agree, disagree and abstain
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all other proposals except the cumulative voting proposal.
In case of repeated voting by shareholders on the same proposal, the first valid vote shall prevail. If the shareholders vote on the sub proposal first and then on the general proposal, the voting opinion of the sub proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the sub proposal is voted, the voting opinion of the general proposal shall prevail. 2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on April 14, 2022, 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system. 3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting at any time from 9:15 to 15:00 on April 14, 2022 (the day of the on-site meeting).
2. Shareholders who conduct online voting through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders
