Beijing New Building Materials Public Limited Company(000786)
Internal control evaluation report in 2021
Beijing New Building Materials Public Limited Company(000786) all shareholders:
According to the requirements of the basic norms of enterprise internal control, the guidelines for the application of enterprise internal control and the guidelines for the evaluation of enterprise internal control jointly issued by the Ministry of Finance and other five ministries and commissions of the people’s Republic of China, as well as the relevant provisions of China Securities Regulatory Commission and Shenzhen Stock Exchange (hereinafter referred to as the enterprise internal control normative system), In combination with the internal control system and internal control evaluation methods of Beijing New Building Materials Public Limited Company(000786) (hereinafter referred to as the company or Beijing New Building Materials Public Limited Company(000786) ), and on the basis of daily and special supervision of internal control, we evaluated the effectiveness of the company’s internal control as of December 31, 2021 (benchmark date of internal control evaluation report).
1、 Board statement
It is the responsibility of the board of directors of the company to establish, improve and effectively implement internal control, evaluate its effectiveness and truthfully disclose the internal control evaluation report in accordance with the provisions of the enterprise’s internal control standard system. The board of supervisors shall supervise the establishment and implementation of internal control by the board of directors. The management is responsible for organizing and leading the daily operation of the enterprise’s internal control. The board of directors, the board of supervisors and the directors, supervisors and senior managers of the company guarantee that there are no false records, misleading statements or major omissions in the contents of this report, and bear individual and joint legal liabilities for the authenticity, accuracy and completeness of the contents of the report.
The objective of the company’s internal control is to reasonably ensure the legal compliance of operation and management, asset safety, authenticity and integrity of financial reports and relevant information, improve operation efficiency and effect, and promote the realization of development strategy. Due to the inherent limitations of internal control, it can only provide reasonable assurance for the realization of the above objectives. In addition, as changes in circumstances may lead to inappropriate internal control or reduced compliance with control policies and procedures, there is a certain risk to speculate the effectiveness of internal control in the future according to the internal control evaluation results.
2、 Overall situation of internal control evaluation
(I) implementation of internal control norms
1. Basic objectives of the company’s internal control
The objective of the company’s internal control is to reasonably ensure the legal compliance of the company’s operation and management, asset safety, the authenticity and integrity of financial reports and relevant information, improve the operation efficiency and effect, and promote the company to realize the development strategy.
2. Basic principles of the company’s internal control
(1) Principle of legality. Internal control shall comply with national laws and regulations and relevant provisions of China Securities Regulatory Commission and Shenzhen Stock Exchange;
(2) The principle of comprehensiveness. Internal control should cover the board of directors, the board of supervisors, the management and all employees of the company at the level, cover all businesses, management activities and departments of the company at the object, and penetrate into all links such as decision-making, implementation, supervision and feedback at the process, so as to achieve the unity of pre -, in-process and post event control, so as to avoid gaps and loopholes in internal control; (3) Principle of importance. Internal control should highlight the key points on the basis of giving consideration to all aspects, and take more strict control measures for important businesses and matters, high-risk fields and links to ensure that there are no major defects;
(4) Principle of effectiveness. Internal control should be able to provide reasonable guarantee for the realization of internal control objectives. All employees of the company shall consciously maintain the effective implementation of internal control. Problems existing in the establishment and implementation of internal control should be corrected and handled in a timely manner;
(5) Principle of checks and balances. The establishment of departments and posts of the company shall have clear rights and responsibilities, which is conducive to mutual restriction and supervision;
(6) Principle of adaptability. The internal control shall adapt to the company’s business scale, business scope, risk status and the company’s environment, and shall be continuously improved and improved with the change of the company’s external environment, the adjustment of business operation and the improvement of management requirements;
(7) Cost benefit principle. Under the premise of ensuring the effectiveness of internal control, internal control should reasonably weigh the relationship between cost and benefit, and strive to achieve the goal of internal control at a reasonable cost.
(8) The principle of unified management and hierarchical responsibility. Under the unified leadership of the company, the business units and functional departments at all levels of the company are responsible for the internal control within their business areas, and the audit department is responsible for the supervision of the company’s internal control system to ensure the realization of the overall objective of the company’s internal control. 3. Implementation of internal control system
In order to realize the healthy and stable operation of the company, the company has established a strict internal control system in accordance with the requirements of the company law, the securities law, the basic norms of enterprise internal control, the application guidelines of enterprise internal control and the relevant regulations of China Securities Regulatory Commission and Shenzhen Stock Exchange.
In 2021, the company continued to carry out patrol comprehensive review on the soundness and operation effectiveness of the internal control system of each business entity through the combination of routine and special audit, carried out special verification and evaluation on important fields such as accounts receivable, raised funds, procurement and investment, supervised and rectified the problems found, promoted the implementation of the system and guaranteed the internal control mechanism. In terms of internal control system, we will continue to consolidate the three-level prevention and control and responsibility system of main responsibility of business units, line management of functional departments and audit random inspection and review, adhere to the operation and management mode of “double line selection of the best”, and implement the management principle of “full transparency and full supervision” of the company through division of responsibilities and cross review. In terms of system construction, the company organized all levels of enterprises to promote the abolition and reform of the system, revised and improved the system according to the enterprise operation practice, and realized the soundness of the internal control system. (II) internal control elements of the company
When establishing and implementing the internal control system, the company has considered the five elements of internal environment, risk assessment, control activities, information and communication, internal supervision and so on stipulated in the basic norms of enterprise internal control.
1. Internal environment
The company conducts self-assessment on the design and actual operation of the internal environment based on the organizational structure, development strategy, human resources, corporate culture, social responsibility and other contents in the basic norms of enterprise internal control and its application guidelines, combined with the enterprise’s internal control system. (1) Organizational structure
In the rules of procedure of the general meeting of shareholders, the rules of procedure of the board of directors, the rules of procedure of the board of supervisors, the working rules of the general manager and the articles of association, the company has defined the responsibilities of the general meeting of shareholders, the board of directors, the board of supervisors and the management, and the governance structure complies with the provisions of national laws and regulations and the requirements of regulatory authorities.
The setting of the company’s organizational structure is based on the principle of “focus and coordination”, and according to the characteristics of local competitive environment, the business of the department implements regional management according to business needs, and regional companies, as profit centers, realize the integrated operation of production, supply and marketing in their jurisdiction; The procurement and Commerce Department, strategic marketing department, lean production department, enterprise management department, technology development and construction department and other supporting departments provide public procurement, market and brand, production and operation, safety and environmental protection, R & D and project construction support for regional companies to give full play to synergy; The human resources department and the investment and compliance department play the functions of five lines: administration, supervision and control, and the risk management department. The organizational structure is streamlined and efficient, the division of responsibilities and main responsibilities are clear, the rights and responsibilities are equal, and the cooperation is smooth, forming an effective check and balance and cooperation mode.
Beijing New Building Materials Public Limited Company(000786) especially strengthened the management of all level enterprises in the past two years. In 2021, it was clearly proposed to implement the management mode of “four in two, six in six, penetration and one vertical” for member enterprises, that is, realize the four integration through unified procurement, collaborative marketing, production benchmarking and technology sharing, maintain the relative independence of brand and operation, and realize penetration management in the six fields of Party construction, discipline inspection, audit, safety, environmental protection and culture, The financial system implements vertical management.
(2) Development strategy
The strategy committee under the board of directors of the company is responsible for studying and making suggestions on the company’s long-term development strategy and major investment decisions. The strategy committee is responsible to the board of directors, and the proposal of the committee is submitted to the board of directors for deliberation and decision. Taking into account macroeconomic policies, changes in market demand outside China, technological development trends, industry and competitor conditions, and its own advantages and disadvantages, the company has determined the development strategy of “one body, two wings and global layout”, further consolidated and expanded the advantages of China’s gypsum board and supporting business, expanded waterproof materials and coatings business, cultivated new performance growth points, and comprehensively launched the global layout. The company implements the excellent performance management mode. According to the responsibility orientation, all functional departments and business units formulate their own development plans and work plans with the goal of effectively undertaking the company’s development strategy. According to the OKR (objectives and key results) tool as the framework guidance and the key results as the starting point, they promote the realization of departmental objectives and form a closed-loop management mechanism of strategic control.
(3) Human resources
The company formulates the annual human resource demand plan according to the actual needs of production and operation, and selects qualified and excellent talents to join through standardized and professional evaluation and screening. Vigorously promote the reform of the employment system. In 2021, fully implement the contractual management of the leading group, continuously expand the scope of cadre competition, and realize the three function mechanism of cadre management, that is, the position can be promoted and demoted, the personnel can enter and leave, and the salary can be high and low, forming a benign atmosphere of talent competition and stimulating the self innovation vitality of cadres and employees at all levels of the company.
The company implements the key talent pool plan and regularly follows up and supervises the growth and training of the company’s talent echelon. The company attaches importance to the career development of employees and continuously improves their professional skills and management level through flexible internal and external training.
(4) Corporate culture
The company pays attention to the construction of corporate culture. In the process of implementing the excellent performance management mode, the company combs and determines the mission of “promoting the greening of architecture, city and living environment” and the vision of “committed to building a world-class industrial benchmark”, the core values of “dedication and love of post, proud of performance, innovative development and people-oriented”, and the corporate culture of “performing duties carefully, not partial to private, upward to good, self-innovation and ending in the best”, The company’s mission, vision and core values are disseminated through factory newspapers, new media and other ways, and continuously strengthened through the evaluation and commendation activities of Beixin hero list and 8.28 Corporate Culture Award. The corporate culture is deeply rooted in the hearts of the people.
When the annual meeting of the company is held every year, the units, projects and individuals who have won the “Beixin hero list”, that is, those who have made outstanding performance in various fields such as operation and management, corporate culture and innovation, will be awarded and commended, and a courtesy system will be established to provide spiritual and material incentives. On August 28 of each year, the factory celebrates the best Beixin people, the model of performing their duties carefully, the model of being impartial and selfless, the model of self innovation, the model of being good at everything and other benchmark figures who practice the corporate culture. In 2021, the award of “upward and good model” will be added according to the renewal of the corporate culture. This honor mechanism has been fully implemented in the headquarters and bases across the country, and achieved honor on the wall, creating a hot atmosphere for everyone to strive for a benchmark, and providing an important spiritual driving force for the smooth completion of the company’s business objectives.
(5) Social responsibility
While creating profits, the company actively undertakes social responsibility. According to the business characteristics of the company, the company has determined key public welfare fields such as education, poverty alleviation and voluntary service. In addition to continuing to make donations to China voluntary service foundation, schools and other units to support foundations and educational undertakings, According to the product characteristics, the company continued to carry out the “youth Beixin · lacquered home” volunteer service project. In 2021, the company jointly held the Winter Olympic community wall painting technology activity with the community, and established a good social image. During the catastrophic flood in Henan in 2021, in addition to donating money to Henan Charity Federation, Xinxiang, Zhengzhou and other bases actively participated in Henan flood control and disaster relief while saving themselves. A volunteer service team composed of company dealers and employees was established to deliver relief materials to the affected areas, actively implement the corporate social responsibility and establish a good corporate image.
While pursuing economic benefits, the company also pays attention to the technological innovation of energy conservation and emission reduction, actively explores the innovative mode of effectively reducing energy consumption, promotes all subsidiary companies to carry out energy transformation projects, promotes the transformation of “near zero emission” process, and promotes the application of emission permits. The company established an environmental protection performance appraisal mechanism, strengthened the environmental protection responsibility system, organized companies in all sectors and regional companies to sign environmental protection responsibility letters, and implemented environmental protection responsibilities at all levels.
Over the years, the company has taken “the future of green building” as the industrial concept and the mission of promoting the greening of buildings, cities and living environment, and advocated the concept of “green building materials and green buildings in the whole industrial chain and life cycle”. In 2021, the products of Beijing New Building Materials Public Limited Company(000786) gypsum board, Beixin waterproof and dragon brand paint, “one body and two wings” won the first three-star certificates of China’s green building materials product certification.
Adhering to the goal of “lean production, quality is king”, the company attaches great importance to product quality, improves quality and innovation to a new level, and promotes the improvement of management standards and index system through benchmarking activities by continuously strengthening benchmarking management.
The company advocates the safety management concept of “safety first, prevention first”, constantly improves the safety supervision and management, attaches importance to safety training and education, comprehensively improves the safety production level of enterprise management, and creates a safe and stable good environment for the healthy development of the company. In 2021, all bases of the company carried out a series of activities of “safe production month” with momentum and effectiveness to enhance employees’ safety awareness, improve employees’ safety quality, promote the improvement of safe production level and the continuous and stable improvement of safe production situation, and create a stable safe production environment for the high-quality development of the company.
The company pays attention to the protection of the legitimate rights and interests of employees, and strictly implements the relevant policies and regulations of social security, provident fund, labor contract, annual leave and occupational disease prevention to protect the legitimate rights and interests of employees. In addition to defining legal affairs, it also establishes enterprise annuity and supplementary medical insurance for employees according to the benefits of the company, so as to effectively improve the rights and interests of employees. The trade union of the company is responsible for safeguarding the rights and interests of employees, and the workers’ Congress runs smoothly. It is an important channel for employees to participate in the democratic management of the company.
2. Risk assessment
The company has established a relatively perfect corporate governance structure, established and improved the company’s risk management organization structure and earnestly implemented the comprehensive risk management system in accordance with the requirements on strengthening the company’s risk management, such as the guidelines for the governance of listed companies, the guidelines for the self discipline supervision of listed companies of Shenzhen Stock Exchange No. 1 – standardized operation of listed companies on the main board, and the guidelines for the comprehensive risk management of central enterprises, Comprehensively sort out and identify the possible internal and external risks in law, investment, environmental protection, procurement and project management every year, and formulate risk response plans and measures. At present, the company’s internal control system is relatively sound, and all components are complete, reasonable and effective, which can meet the management requirements and development needs of the company, ensure that the general meeting of shareholders, the board of directors and the board of supervisors perform their duties and effectively exercise their decision-making power, executive power and supervision power, ensure the effective development of the company’s comprehensive risk management, and ensure the orderly progress of the company’s production, operation and construction, It can ensure the authenticity, legality and integrity of the company’s accounting materials, ensure the safety and integrity of the company’s property and materials, and timely perform information disclosure
