Securities code: Shenzhen Refond Optoelectronics Co.Ltd(300241) securities abbreviation: Shenzhen Refond Optoelectronics Co.Ltd(300241) Announcement No.: 2022007 Shenzhen Refond Optoelectronics Co.Ltd(300241)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Shenzhen Refond Optoelectronics Co.Ltd(300241) (hereinafter referred to as ” Shenzhen Refond Optoelectronics Co.Ltd(300241) ” or “the company”) deliberated and adopted the proposal on convening the first extraordinary general meeting of shareholders in 2022 at the 22nd Meeting of the 4th board of directors held on March 21, 2002. Now the relevant matters of convening the first extraordinary general meeting of shareholders in 2022 are prompted as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
2. Convener: the board of directors of the company. The 22nd Meeting of the 4th board of directors of the company agreed to hold this general meeting of shareholders.
3. Legality and compliance of the meeting: the meeting was held in accordance with the company law of the people’s Republic of China, Shenzhen Stock Exchange GEM Listing Rules and other laws, regulations, normative documents and the relevant provisions of the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 14:00 PM, Thursday, April 7, 2022
(2) Online voting time: the specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25, 9:30-11:30 and 13:00-15:00 on April 7, 2022; The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 09:15 a.m. to 15:00 p.m. on April 7, 2022.
5. Convening method of the meeting: the general meeting of shareholders is held by combining on-site voting and online voting. The company will provide online voting platform to the shareholders of the company through the trading system of Shenzhen Stock Exchange and Internet voting system. The shareholders of the company can exercise their voting rights through the above system during the above online voting time. Shareholders of the company can only choose one of on-site meeting voting and online voting. In case of repeated voting of the same voting right, the first voting result shall prevail.
6. Equity registration date of the meeting: March 28, 2022
7. Attendees:
(1) Ordinary shareholders or their agents who hold shares of the company on the equity registration date.
All ordinary shareholders of the company registered with CSDCC Shenzhen Branch at the closing of the afternoon of the equity registration day have the right to attend the general meeting of shareholders, and can entrust an agent in writing to attend the meeting and vote. The shareholder agent does not need to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) Witness lawyer employed by the company.
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue of the on-site meeting: No. 1 Industrial Zone, Tianliao community, Gongming office, Guangming New District, Shenzhen
Conference room 1, sixth floor, building.
2、 Matters considered at the meeting
1. Proposals considered at this shareholders’ meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 about the company’s 2022 stock option and restricted stock incentive plan (Draft) and √
Proposal on its summary
2.00 assessment management on the implementation of the company’s stock option and restricted stock incentive plan in 2022 √
Proposal on management measures
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle stock options and restricted shares in 2022 √
Proposal on matters related to ticket incentive plan
4.00 proposal on providing guarantee for subsidiaries applying for comprehensive credit from banks √
2. Disclosure of proposals
The above proposal has been deliberated and adopted at the 22nd Meeting of the 4th board of directors and the 19th meeting of the 4th board of supervisors. For details, see the company’s publication on the same day on cninfo.com (www.cn. Info. Com. CN), the gem information disclosure website designated by the CSRC Announcement.
The company’s 2022 stock option and restricted stock incentive plan (Draft) and its extracts
The important proposal, the proposal on the company’s measures for the assessment and management of the implementation of the 2022 stock option and restricted stock incentive plan, and the proposal on submitting to the general meeting of shareholders to authorize the board of directors to handle matters related to the 2022 stock option and restricted stock incentive plan belong to special resolutions, which shall be adopted by more than two-thirds of the voting rights held by the shareholders (including shareholders’ agents) attending the general meeting of shareholders. Those who belong to the incentive object of the company’s 2022 stock option incentive plan need to avoid voting on the first three proposals.
The above proposal on providing guarantee for subsidiaries to apply for comprehensive credit from banks is an ordinary resolution, which needs to be passed by more than half of the voting rights held by shareholders (including shareholders’ agents) attending the general meeting of shareholders.
The above proposal will count the votes of small and medium-sized investors separately and disclose them publicly in a timely manner. Small and medium-sized investors refer to shareholders other than directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the company.
As the soliciter, Ms. Luo Tao, an independent director of the company, solicited entrusted voting rights from all shareholders for the above-mentioned proposals considered at the general meeting of shareholders. For details, please refer to the company’s website on cninfo (www.cn. Info. Com. CN) on the same day Disclosed report on public solicitation of entrusted voting rights by independent directors.
3、 Meeting registration method
1. Registration method
(1) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent to attend the meeting, it shall go through the registration formalities with the agent’s ID card, power of attorney (Annex II), the principal’s shareholder account card and the principal’s ID card.
(2) The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card. If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, the copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the identity certificate of the legal representative and the stock account card of the legal person shareholder.
(3) Non local shareholders can register by letter or fax. Shareholders should carefully fill in the registration form of participating shareholders (Annex I) for registration confirmation.
(4) This general meeting of shareholders does not accept telephone registration
2. Registration time: the on-site registration time of this general meeting of shareholders is from 9:00 a.m. to 12:00 p.m. and from 13:00 p.m. to 17:00 p.m. on March 31, 2022.
3. Registration place and e-mail address: the office of the board of directors of the company (sixth floor, building 1, Tianliao community, Gongming office, Guangming New Area, Shenzhen). If you register by e-mail, please mark “general meeting of shareholders” on the subject of the e-mail and send it to the following e-mail address: [email protected]. ； Please fax to the following fax number: 075529060037.
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (website: http://wltp.cn.info.com.cn. ）See Annex III for the specific operation process of online voting. 5、 Other matters
1. Meeting contact information
Contact: Liu Yafang
Tel: 075529060266
Fax number; 075529060037
mail box: [email protected].
2. The on-site meeting of the general meeting of shareholders lasts for half a day, and the expenses of the participating shareholders or entrusted agents shall be borne by themselves. 3. Shareholders and shareholders’ agents attending the on-site meeting shall carry the original of relevant certificates and go through the registration formalities at the venue half an hour before the meeting.
6、 Documents for future reference
1. Resolutions of the 22nd Meeting of the 4th board of directors;
2. Other documents required by Shenzhen Stock Exchange.
7、 Attachment
1. Registration form of shareholders attending the meeting;
2. Power of attorney;
3. The specific operation process of participating in online voting.
It is hereby announced.
Shenzhen Refond Optoelectronics Co.Ltd(300241) board of directors
March 22, 2022
Annex I:
Shenzhen Refond Optoelectronics Co.Ltd(300241)
Register of shareholders attending the first extraordinary general meeting of shareholders in 2022
ID number / business license
Name of shareholder
serial number of registration
Shareholder’s account card number and number of shares held
Contact number and address
Email fax number
Remarks on whether to attend the meeting in person
Note: 1. I (unit) promise that the above contents filled in are true and accurate. If I (unit) cannot attend the general meeting of shareholders due to the inconsistency between the contents filled in and the shareholder information recorded on the equity registration date of China Securities Depository and Clearing Co., Ltd., I (unit) shall bear all the consequences. 2. If the registration is conducted by e-mail or letter within the registration time (copies of relevant certificates shall be provided), the e-mail or letter shall be subject to the receipt of the company within the registration time. Signature of shareholder (seal of legal person shareholder):
specific date
Annex II:
Shenzhen Refond Optoelectronics Co.Ltd(300241)
Power of attorney of the first extraordinary general meeting of shareholders in 2022
I hereby entrust (Mr. / madam) (ID number:) to represent myself (our company) to participate in the first extraordinary shareholders’ meeting of Shenzhen Refond Optoelectronics Co.Ltd(300241) in 2022. The trustee has the right to vote on the matters considered by the shareholders’ meeting in accordance with the instructions of this power of attorney and sign the relevant documents signed by the shareholders’ meeting on behalf of them. The validity period of this power of attorney is from the date of signing this power of attorney to the end of the general meeting of shareholders. Sample voting opinions of the general meeting of shareholders
Remarks agree to oppose the abstention proposal. The name of the proposal shall be printed in this column
Code check box
Objective can
vote
1.00 about the company’s stock options and restricted stock incentives in 2022 √
Proposal on plan (Draft) and its summary
2.00 about the company’s stock options and restricted stock incentives in 2022 √
Proposal on the implementation of assessment management measures
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle 2022 stock √
Proposal on matters related to option and restricted stock incentive plan
On providing guarantee for subsidiaries applying for comprehensive credit from banks √
4.00 proposal notes: 1. If the principal is a natural person, it needs the signature of the shareholder. If the principal is a legal person shareholder, the seal of the legal person unit shall be affixed. 2. For the above non cumulative voting matters in the power of attorney, it shall be indicated in the column of voting opinions when signing the power of attorney“
