Securities code: Beijing Hezong Science&Technology Co.Ltd(300477) securities abbreviation: Beijing Hezong Science&Technology Co.Ltd(300477) Announcement No.: 2022040
Beijing Hezong Science&Technology Co.Ltd(300477)
Notice on convening the fourth extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
In accordance with the relevant provisions of the company law and the articles of association, the fourth extraordinary general meeting of the company in 2022 was decided to be held on Wednesday, April 6, 2022 after deliberation and approval of the third meeting of the sixth board of directors of Beijing Hezong Science&Technology Co.Ltd(300477) (hereinafter referred to as “the company”), and the relevant matters of the meeting are hereby notified as follows:
1、 Basic information of the meeting
(I) session of the general meeting of shareholders
The fourth extraordinary general meeting of shareholders in 2022.
(II) Convener
The convener of this shareholders’ meeting is the board of directors.
(III) legality and compliance of the meeting
The procedures for convening and convening this general meeting of shareholders comply with relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association.
(IV) date and time of the meeting
1. On site meeting time: from 14:00 pm on April 6, 2022
2. Online voting time:
(1) The specific time for online voting through the trading system of Shenzhen Stock Exchange (“Shenzhen Stock Exchange”) is 09:15-09:25, 09:30-11:30 and 13:00-15:00 on April 6, 2022;
(2) The specific time of voting through the Internet of Shenzhen stock exchange is any time during 09:15-15:00 on April 6, 2022.
(V) convening method of the meeting
This general meeting of shareholders adopts the combination of on-site voting and online voting. The general meeting of shareholders will pass the Shenzhen stock exchange system and Internet voting system（ https://list.cn.info.com.cn./ ）Provide the shareholders of the company with a voting platform in the form of network, and the shareholders can exercise their voting rights through the above system during the online voting time.
Shareholders of the company shall choose one of on-site voting or online voting. In case of repeated voting of the same voting right, the first voting result shall prevail.
(VI) equity registration date
The equity registration date of this shareholders’ meeting is Wednesday, March 30, 2022.
(VII) attendees
1. Shareholders holding shares of the company on the equity registration date.
At the closing of the afternoon of the equity registration day, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited have the right to attend the general meeting of shareholders (investors who buy securities on the equity registration day enjoy this right, while investors who sell securities on the equity registration day do not enjoy this right). Shareholders can entrust agents to attend the meeting and vote in writing, The shareholder’s agent need not be a shareholder of the company (see Annex II for the format of power of attorney).
2. Directors, supervisors, senior managers and persons in charge of information disclosure of the company.
3. The witness lawyer of this shareholders’ meeting.
(VIII) Venue: 1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing (the first meeting room of the company).
2、 Matters considered at the meeting
remarks
Proposal code proposal name the ticked column can vote
Non cumulative voting proposal
1.00 on the company’s application for comprehensive credit from financial institutions in 2022 √
Proposal on degree estimation and guarantee amount estimation for subsidiaries
2.00 proposal on capital increase and share expansion of holding subsidiaries and related party transactions √
3.00 proposal on foreign investment of Sun Corporation √
The above proposals have been deliberated and adopted at the third meeting of the sixth board of directors and the third meeting of the sixth board of supervisors respectively. For details, see the relevant announcement disclosed by the company on the information disclosure platform designated by the China Securities Regulatory Commission on the gem on March 21, 2022.
The independent directors of the company have expressed their independent opinions on the first to third proposals, and expressed their prior approval opinions on the related party transactions in the second proposal. At the same time, the related shareholders involved in the second proposal need to avoid voting when voting. The company will count the votes of small and medium-sized investors separately and disclose them to the public in a timely manner. Small and medium-sized investors refer to shareholders who individually or jointly hold less than 5% of the shares of the company (excluding 5% and directors, supervisors and senior managers of the company).
3、 Meeting registration and other matters
(I) registration method: shareholders shall fill in the registration form of shareholders participating in the meeting according to the format of Annex III for registration confirmation. Shareholders and shareholders’ agents attending the meeting shall bring the original of relevant certificates to the scene.
1. Registration of natural person shareholders: if natural person shareholders attend, they must go through the registration formalities with shareholder account card, shareholding certificate and their own ID card;
2. Registration of legal person shareholders: if the legal representative of legal person shareholders is present, they need to hold the shareholder account card, a copy of the business license stamped with the company’s official seal, the certificate of legal person representative and their own ID card to go through the registration procedures; 3. If a proxy is entrusted to attend the general meeting of shareholders, the power of attorney and a copy of the ID card of the attendee shall also be submitted in the form of Annex II.
4. Non local shareholders can register by mail, letter or fax, and telephone registration is not accepted for this meeting. Mail, fax and letter shall be delivered to the company before 17:00 on April 1, 2022, and the letter shall be marked with the words “general meeting of shareholders”.
(II) registration time: on-site registration time: 9:00-12:00 am and 14:00-17:00 pm on working days from March 31 to April 1, 2022.
(III) registration place: 1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing.
(IV) contact information:
Contact address: 1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing
Tel.: 01062973188
Fax: 01062975911
Postal Code: 100085
Contact: Du Qingfang
Email: [email protected].
(V) meeting expenses: the meeting is expected to last half a day, and all the expenses of the participating shareholders shall be borne by themselves.
4、 Operation process of participating in online voting
At this shareholders’ meeting, the company will provide shareholders with an online voting platform. Shareholders can vote through the system and Internet of Shenzhen Stock Exchange. See Annex I for the operation process of online voting.
5、 List of documents for reference 1. Resolution of the third meeting of the sixth board of directors signed and confirmed by the directors attending the meeting; 2. Other documents required by Shenzhen Stock Exchange. It is hereby announced.
Beijing Hezong Science&Technology Co.Ltd(300477) board of directors
February 21, 2023
Annex I:
Operation process of online voting
At this shareholders’ meeting, the company will provide shareholders with an online voting platform. Shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet (address: https://list.cn.info.com.cn./ ）, the specific operation process is as follows:
1、 Procedures for online voting
1. Voting code: 350477
2. Voting abbreviation: joint voting
3. Fill in the voting opinions or election votes
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
For cumulative voting proposals, fill in the number of election votes cast for a candidate. The shareholders of a listed company shall vote within the limit of the number of election votes of each proposal group they have. If the number of election votes cast by shareholders exceeds the number of election votes they have, or if the number of votes cast in the differential election exceeds the number of candidates, their election votes cast by the proposal group shall be deemed invalid. If you do not agree with a candidate, you can vote 0 for the candidate.
4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal. When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on April 6, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of the exchange
1. The Internet voting system will start voting from 9:15 to 15:00 on April 6, 2022. 2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investor network services (revised in 2016) of the exchange and obtain the “digital certificate of the exchange” or “investor service password of the exchange”. The specific identity authentication process can log in to the Internet voting system https://list.cn.info.com.cn./ Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained https://list.cn.info.com.cn./ Vote through the Internet voting system of the exchange within the specified time.
Annex II:
Beijing Hezong Science&Technology Co.Ltd(300477)
The third extraordinary general meeting of shareholders in 2022
Power of attorney
Name of the client (name): nature of the shares held by the company:
Quantity held:
The name of the trustee: the ID number of the trustee:
Voting opinions of the trustor on the proposal of the general meeting of shareholders:
Note: agree to oppose the waiver proposal, code the proposal name, and check this column
Columns can be
By vote
Non cumulative voting proposal
1.00 on the company’s financial institutions in 2022 √
Application for comprehensive credit line estimation and submission to subsidiaries
Proposal for the company to provide the estimated guarantee amount
2.00 on capital increase and share expansion of holding subsidiaries
Proposal on joint stock transaction
3.00 proposal on foreign investment of Sun Corporation √
(Note: if the trustor fails to give specific instructions on the matters to be considered at this meeting, the trustee can vote according to his own opinions)
Date of issuance of power of attorney: mm / DD / yyyy
Validity period of power of attorney: from the above meeting to the end of the meeting.
Client (signature or seal):
Annex III:
Beijing Hezong Science&Technology Co.Ltd(300477)
The third extraordinary general meeting of shareholders in 2022
Registration form of shareholders attending the meeting
Name / company name, ID number / business license number
Number of shares held by shareholder account
Contact number e-mail
Contact address postal code
Whether I am the contact person attending the meeting
Notes: 1. For natural person shareholders, please attach a copy of their ID card, and for legal person shareholders, please attach a copy of their business license as a legal person and affix their official seal. 2. If you entrust others to attend the meeting, you also need to fill in Annex II power of attorney and provide a copy of the agent’s ID card. 3. The copy of this form is valid.
