Securities code: Shenzhen Yitoa Intelligent Control Co.Ltd(300131) securities abbreviation: Shenzhen Yitoa Intelligent Control Co.Ltd(300131) Announcement No.: 2022012 Shenzhen Yitoa Intelligent Control Co.Ltd(300131)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
In accordance with the company law of the people’s Republic of China and the articles of association of Shenzhen Yitoa Intelligent Control Co.Ltd(300131) and other relevant provisions, after deliberation and approval at the 14th meeting of the 5th board of directors of Shenzhen Yitoa Intelligent Control Co.Ltd(300131) (hereinafter referred to as Shenzhen Yitoa Intelligent Control Co.Ltd(300131) or the company), it is decided to convene the 2021 annual general meeting of shareholders on Tuesday, April 12, 2022. The relevant matters of the meeting are hereby notified as follows:
1、 Basic information of the general meeting of shareholders:
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the board of directors of the company
3. Legality and compliance of the meeting:
(1) The convening of this general meeting of shareholders complies with relevant laws, regulations, business rules of Shenzhen Stock Exchange and the articles of association.
(2) The 14th meeting of the 5th board of directors of the company was held on March 18, 2022, and the proposal on convening the 2021 annual general meeting of shareholders of the company was deliberated and adopted.
4. Time of the shareholders’ meeting
(1) On site meeting time: 2:30 p.m. (Tuesday), April 12, 2022
(2) Online voting time: April 12, 2022, including:
① The time for online voting through the system of Shenzhen stock exchange is 9:15-9:25 a.m., 9:30-11:30 p.m. and 13:00-15:00 p.m. on April 12, 2022;
② The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on April 12, 2022.
5. Convening method: the shareholders’ meeting is held by combining on-site voting and online voting.
(1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting by authorization; (2) Online voting: this general meeting of shareholders will provide online voting platform for the company’s shareholders through the Shenzhen stock exchange system and Internet voting system. The company’s shareholders can exercise their voting rights through the trading system or Internet voting system of Shenzhen stock exchange during the above online voting time. Shareholders of the company can only choose one of on-site voting, online voting or other voting methods that meet the provisions. In case of repeated voting of the same voting right, the first voting result shall prevail.
6. The equity registration date of this meeting is: Wednesday, April 6, 2022
7. Attendees:
(1) Shareholders or their agents who hold the issued voting shares of the company on the equity registration date. That is, after the closing of Shenzhen Stock Exchange on the afternoon of April 6, 2022, all shareholders of the company who have issued voting shares registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. can entrust an agent to attend the meeting and vote, and the shareholder agent does not have to be a shareholder of the company;
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyer employed by the company.
8. Venue: conference room, 6 / F, block B, Haina Baichuan headquarters building, No. 6, Baoxing Road, Haiwang community, Xin’an street, Bao’an District, Shenzhen
2、 Matters to be considered at the meeting:
1. The names of the proposals submitted to the shareholders’ meeting for voting are as follows:
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative investment
Vote proposal
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal on the company’s financial statement report in 2021 √
4.00 proposal on the company’s profit distribution plan for 2021 √
5.00 proposal on the company’s 2021 annual report and its summary √
6.00 application for financing quota and guarantee from banks and non bank financial institutions in 2022 √
Proposal for
7.00 proposal on providing guarantee for accounts payable of subsidiaries
8.00 proposal on not withdrawing 2021 annual incentive fund √
9.00 proposal on Amending the company’s incentive fund management measures √
10.00 proposal on Revising the company’s internal control systems such as information disclosure system √
11.00 “on submitting to the general meeting of shareholders to authorize the board of directors to handle with full powers √ to specific objects through summary procedures”
Proposal on specific issues of stock issuance
2. For details of the above proposal, please refer to the relevant announcement disclosed by the company on cninfo.com on March 22, 2022.
3. 6.00, 7.00 and 10.00 of the above proposals need to be approved by more than two-thirds of the voting rights held by the shareholders attending the meeting, and the independent directors have expressed independent opinions on proposals 4.00, 6.00, 7.00, 8.00 and 11.00.
3、 Meeting registration and other matters
1. Registration method:
(1) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card.
If a natural person shareholder entrusts an agent, the agent shall register with the power of attorney, the agent’s ID card, a copy of the principal’s ID card and the principal’s shareholder account card. Attendees shall bring the original of the above documents to the shareholders’ meeting.
(2) If a legal person shareholder is represented at the meeting by its legal representative, it shall register on the strength of a copy of the business license (with official seal affixed), the ID card of the legal representative, the certificate of the legal representative and the securities account card of the legal person. If the legal representative entrusts an agent to attend the meeting, the agent shall register with a copy of the business license (with official seal), the securities account card of the legal person, the power of attorney of the legal representative, a copy of the ID card of the legal representative and the ID card of the agent. Attendees shall bring the original of the above documents to the shareholders’ meeting.
(3) Shareholders can register by on-site or email.
2. Registration time: 9:00 to 17:00 on April 8, 2022.
3. Registration place: Securities Affairs Department, 8th floor, block B, Haina Baichuan headquarters building, No. 6, Baoxing Road, Haiwang community, Xin’an street, Bao’an District, Shenzhen.
4. Meeting contact information:
Contact: Liu Lin, Li Hao
Tel: 075586140392
Email: [email protected]. (please indicate “general meeting of shareholders” in the email)
Address: 8 / F, block B, Haina Baichuan headquarters building, No. 6, Baoxing Road, Haiwang community, Xin’an street, Bao’an District, Shenzhen Shenzhen Yitoa Intelligent Control Co.Ltd(300131) Securities Affairs Department
5. The duration of the on-site meeting of the general meeting of shareholders is half a day, and the shareholders attending the on-site meeting shall bear their own accommodation and transportation expenses.
4、 Specific operation process of participating in online voting
In this shareholders’ meeting, the company provides shareholders with an online voting platform. Shareholders of the company can vote through the trading system of Shenzhen Stock Exchange or the Internet voting system（ http://wltp.cn.info.com.cn. ）Participate in online voting. See Annex I for the specific operation process of online voting.
5、 Documents for future reference
1. Resolution of the 14th meeting of the 5th board of directors.
It is hereby announced.
Shenzhen Yitoa Intelligent Control Co.Ltd(300131) board of directors
March 22, 2022
Annex I:
Specific operation process of participating in online voting
This general meeting of shareholders provides shareholders with a voting platform in the form of network. Shareholders can vote through the trading system of Shenzhen Stock Exchange or the Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Participate in online voting. The specific operation process of online voting is as follows:
1、 Procedures for online voting
1. Voting code: 350131, voting abbreviation: “Yingtang voting”
2. Fill in the number of voting opinions or election votes
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
Trading time: 9:00-12:30, 202915:00-2:30.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting from 9:15 to 15:00 on April 12, 2022 (the day of the on-site meeting).
2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ online services (revised in 2016) of Shenzhen Stock Exchange and obtain the “digital certificate of the exchange” or “investor service password of the exchange”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of the exchange within the specified time.
Annex II:
Power of attorney
To: Shenzhen Yitoa Intelligent Control Co.Ltd(300131)
I hereby entrust Mr. (Ms.) to attend the Shenzhen Yitoa Intelligent Control Co.Ltd(300131) 2021 annual general meeting of shareholders on behalf of me / my company, vote on the following proposals considered at the meeting according to the instructions of my power of attorney, and sign the relevant documents to be signed at the meeting on my behalf. If I / our company fails to give specific instructions on the voting matters of this meeting, the trustee can exercise the voting right on behalf of me / our company, and the consequences of exercising the voting right shall be borne by me / our company.
remarks
Proposal code the ticked column of proposal name agrees to vote against abstention
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 √ on the work report of the board of directors in 2021
Proposal
2.00 √ on the work report of the board of supervisors in 2021
Proposal
3.00 discussion on the company’s financial final accounts report in 2021 √
Case
4.00 discussion on the company’s profit distribution plan in 2021 √
Case
5.00 √ on the company’s annual report 2021 and its summary
Proposal
6.00 application for √ from banks and non bank financial institutions in 2022
Please provide the financing limit and guarantee
