Avary Holding (Shenzhen) Co.Limited(002938) (Shenzhen) Co., Ltd. seal management system
Chapter I General Provisions
Article 1 in order to strengthen the management of seals, standardize the use of seals of Avary Holding (Shenzhen) Co.Limited(002938) (Shenzhen) Co., Ltd. and its subsidiaries with actual control (hereinafter referred to as “the company”), and prevent financial risks, this management system is hereby formulated.
Article 2 the seal referred to in this system includes the company’s official seal, special seal for contract, special seal for finance, seal of legal representative, etc.
Chapter II engraving, distribution and use of seals
Article 3 the CEO staff office of the company shall be responsible for uniformly arranging the engraving and issuance of the seal as required. Article 4 the company seal shall be kept by the safekeeping unit authorized by the chairman and supervised by the CEO staff office.
Article 6 the CEO staff office is responsible for managing the cancellation and cancellation of old seals and the opening procedures of new seals, and recording the application of seals in detail.
Article 7 the invalid time of the old seal is the opening time of the new seal.
Chapter III use of seals
Article 8 basic principles for the use of seals:
(I) the principle of compliance with laws and regulations;
(II) the principle of graded responsibility according to class;
(III) the principle of formal authorization;
(IV) the principle of item by item (piece) examination and approval.
Article 9 for the use of the seal, the internal words (full name of the organization) of the seal, the date of use, and the use seal shall be attached.
Article 10 the use of seals shall be subject to the examination and approval procedures in accordance with the examination and approval regulations, and the seal application form (the company’s electronic signature process) shall be filled in:
(I) all kinds of official documents of the company shall go through the review process and be stamped with the company’s official seal after being signed and approved by the company’s leaders;
(II) the company shall sign contracts and agreements with foreign parties and affix the special seal for contracts after approval according to the approval authority; (III) for matters that have been approved by the company’s leaders and need to use the company’s official seal for many times within a certain period of time, the chief of staff can affix the seal after approval;
(IV) if the company’s official seal is required in routine and transactional work, it can be stamped after being approved by the chief of staff;
(V) when the company’s employees need to issue company certificates and use the company’s relevant seals for personal affairs, such as on-the-job certificates, job certificates, income certificates, recruitment and employment certificates, outbound certificates, marital status certificates, etc., they shall be submitted to the CEO’s staff office for endorsement after being signed by the head of their department; (VI) for other documents requiring the use of the company’s seal, the demand department shall submit an application according to the seal use process and use the seal after approval.
Article 11 the use of the company’s seal shall also be registered in the seal use register formulated by the CEO’s staff office, indicating the name, quantity, applicant, approver and date of the seal. The format, content and recording method of the seal use register can be confirmed or adjusted by the chief of staff according to the actual operation needs.
Article 12 the use of electronic contract seal shall also be subject to the examination and approval of the legal affairs unit.
Article 13 according to the relevant regulations of the company, the documents generated in the internal decision-making process of the company (such as signing and reporting, meeting minutes, etc.) are not stamped with official seal and are not provided to the outside world; In case of special circumstances, it shall be reported to the issuer for approval.
Article 14 the special seal for contract and special seal for finance of the company shall be managed by the person in charge of the Department and used after being approved by the person in charge of the Department.
Article 15 the seal shall not be affixed on any blank copy (letter of introduction, letter of proof, official letter, letterhead, certificate and certificate). For special needs, it must be approved by the person in charge of the company and signed by the handling person. If it is not used for some reason, it shall be returned in time.
Chapter IV Management of seals
Article 16 the CEO staff office is the leading management department of the company’s seal, which is responsible for establishing and improving the company’s seal management system and the supervision and inspection of seal management.
Article 17 all departments for the custody and use of seals must comply with national laws and regulations, clarify responsibilities, strictly enforce discipline, and do a good job in the daily management of seals:
(I) appoint a special person to take charge of it, and make it clear that the two people will jointly manage and supervise each other;
(II) provide safe and other safety equipment and properly keep the seal;
(III) without approval, the seal shall not be taken out of the office for use. If it is really necessary for work, the application for approval shall be completed according to the seal lending process, and more than two people shall be assigned to a special bus to go back and forth in a straight line;
(IV) if the seal is damaged or worn, it shall be updated in time;
(V) if the seal needs to be invalidated due to the change of organization, it shall be taken back and abolished in time, stored for one year and destroyed, and the relevant certificates and impressions destroyed shall be stored in the file;
(VI) if the business seal is lost, find out the reason quickly and report to the CEO staff office to apply for a new seal according to the regulations, so as to ensure the normal operation of the business;
Article 18 all kinds of seals of the company shall be engraved in accordance with relevant regulations. The engraving matters shall be arranged by the CEO’s staff office. No department or individual shall engrave all kinds of seals of the company without permission.
Article 19 after engraving all kinds of seals of the company, the CEO’s staff office shall keep the impression uniformly and register the receipt.
Article 20 the seal management personnel must abide by discipline and law, strictly implement the rules and regulations of the company, be serious and responsible, adhere to principles and act impartially; Strictly observe the confidentiality discipline to ensure the safety of the seal.
(I) no one shall use all kinds of seals without permission;
(II) when using the seal, the regulations shall be strictly implemented and the approval procedures shall be carefully verified. The seal shall not be used without approval; Check the matters of using the seal, and do not use the seal if it is not standardized or the content is wrong;
(III) abide by the confidentiality discipline and have the obligation to keep confidential the contents of the printed copies;
(IV) ensure the safety of the seal, strictly prevent the seal from being stolen and embezzled, and report it immediately if it is found stolen;
(V) standardize the use of seals to ensure that the types of seals are correct, the positions are correct and the marks are clear;
(VI) earnestly implement the working systems of signature, registration, statistics and effective document archiving.
Chapter V penalties
Article 21 under any of the following circumstances, punishment of warning, circulating a notice of criticism, demotion, demotion, dismissal or termination of labor contract shall be given according to the seriousness of the circumstances. The above punishments can be imposed separately or concurrently, and the company can also withhold performance bonus, performance commission and other punishments:
1. The seal is lost due to improper custody of the seal;
2. Use the seal without the approval of the relevant approver;
3. Use the seal in violation of the provisions beyond the scope of authority and business scope;
4. Violating the business operation procedures and failing to use the seal according to the regulations;
5. Stamping the blank parts arbitrarily in violation of regulations;
6. Violating the regulations and practicing fraud and using seals;
7. Failing to return the original of the printed materials on time without effective instructions:
8. Other violations of the system.
Article 22 If anyone violates the provisions of this system and causes heavy economic losses to the company, the company shall order him to make compensation; If a crime is suspected, it shall be transferred to the judicial organ for handling.
Chapter VI supplementary provisions
Article 23 the system shall be formulated, modified and interpreted by the board of directors of the company, and shall be implemented from the date of deliberation and approval by the board of directors.
Article 24 for matters not covered in this system, the CEO staff office shall further verify the specific processes, methods, registration model and implementation rules according to the actual business situation of the company, and issue them for implementation after being approved by the chairman of the board.
