Securities code: Hootech Inc(301026) securities abbreviation: Hootech Inc(301026) Announcement No.: 2022007
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
2. Convener: Board of directors
3. Legality and compliance of the meeting: the proposal to convene the first extraordinary general meeting of shareholders in 2022 was deliberated and adopted at the fifth meeting of the sixth board of directors of the company. The convening of the general meeting of shareholders complies with relevant laws, administrative regulations, departmental rules, normative documents and the articles of Association of the company.
4. Date and time of the meeting
(1) On site meeting time: 14:00 PM, Thursday, March 31, 2022
(2) Online voting time: March 31, 2022, including:
① The time of online voting through the trading system of Shenzhen Stock Exchange (hereinafter referred to as “Shenzhen Stock Exchange”) is: 9:15-9:25, 9:30-11:30 and 13:00-15:00 on March 31, 2022;
② The voting time through the Internet voting system of Shenzhen stock exchange is any time from 9:15 to 15:00 on March 31, 2022.
5. Convening method of the meeting: the shareholders’ meeting adopts the combination of on-site voting and online voting
(1) On site voting: including attending in person and authorizing others to attend by filling in the power of attorney.
(2) Online voting: the company will vote through the trading system of Shenzhen Stock Exchange and the Internet voting system (wltp. CN. Info. Com. CN.) Provide the shareholders of the company with a voting platform in the form of network, and the shareholders can exercise their voting rights through the above system during the online voting time.
Shareholders of the company shall choose one of on-site voting and online voting. In case of repeated voting of the same voting right, the first voting result shall prevail.
6. Equity registration date of the meeting: Friday, March 25, 2022
7. Attendees:
(1) Shareholders or their agents who hold the issued voting shares of the company on the equity registration date;
At the closing of the market on the afternoon of March 25, 2022 (Friday), the equity registration date, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited who have issued voting shares have the right to attend the shareholders’ meeting, and can entrust an agent to attend and vote in writing. The shareholder agent does not have to be a shareholder of the company, See Annex 2 for the power of attorney.
(2) Directors, supervisors and senior managers of the company;
(3) Lawyers employed by the company;
8. Venue: Hootech Inc(301026) first floor lecture hall
2、 Matters considered at the meeting
1. Name and code of the proposal of the general meeting of shareholders
Proposal code proposal name remarks
The column checked in this column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 joint foreign investment and related party transactions with related parties √
2.00 capital increase to wholly owned subsidiaries √
2. The above proposal has been deliberated and approved at the fifth meeting of the sixth board of directors and the fourth meeting of the sixth board of supervisors held on March 15, 2022. For details, see the company’s disclosure on cninfo.com.cn on March 16, 2022 Announcement on the resolution of the fifth meeting of the sixth board of directors (Announcement No.: 2022004), announcement on the resolution of the fourth meeting of the sixth board of supervisors (Announcement No.: 2022008), announcement on joint foreign investment and related party transactions with related parties (Announcement No.: 2022005) and announcement on capital increase of wholly-owned subsidiaries (Announcement No.: 2022006).
3. Proposal 1.00 is a major related party transaction that affects the interests of small and medium-sized investors
(1) The independent directors expressed their prior approval opinions and independent opinions on the matter. For details, see the company’s disclosure on cninfo.com.cn on March 16, 2022 Prior approval opinions of independent directors on matters related to the fifth meeting of the sixth board of directors and independent opinions of independent directors on matters related to the fifth meeting of the sixth board of directors;
(2) The vote counting results of the company’s shareholders, supervisors and other shareholders who hold more than 5% of the company’s shares separately or publicly, except for the investors and senior supervisors, refer to the vote counting results of the company;
(3) Xia Jun, Yu Zhihao and Wang Xiao are the affiliated shareholders of this proposal, so they need to avoid voting and cannot accept the entrustment of other shareholders to vote.
3、 Meeting registration and other matters
1. Registration method: on-site registration, letter or fax registration, telephone registration is not accepted.
2. Registration time: March 30, 2022, 8:30-11:30 a.m. and 13:00-17:00 p.m.
3. Registration place: Hootech Inc(301026) securities department.
4. Natural person shareholders shall go through the registration procedures with their own ID card, shareholder account card or shareholding certificate; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney, the principal’s shareholder account card and the principal’s ID card.
5. The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, the copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the identity certificate of the legal representative and the stock account card of the legal person shareholder.
6. Non local shareholders can register by letter or fax with the above relevant certificates. Shareholders should carefully fill in the registration form of participating shareholders (see Annex 3); Faxes and letters should be delivered to the company before 17:00 on March 30, 2022; Please send your letter to Hootech Inc(301026) securities department, No. 1, Liujing Road, Xuzhou Economic and Technological Development Zone, Jiangsu Province.
Postal Code: 221004 (please indicate “general meeting” on the envelope), fax number: 86-51687890702, fax or letter shall be subject to the time of arrival at the company.
7. Note: shareholders and shareholders’ agents attending the on-site meeting shall bring the original of relevant certificates to the scene.
8. Contact information
Address: No. 1, Liujing Road, Xuzhou Economic and Technological Development Zone, Jiangsu Province
Contact: Liu Wenhe
Tel: 86-51687980258
Fax: 86-51687890702
Email: [email protected].
9. The duration of the on-site meeting is expected to be half a day, and the transportation, accommodation and other expenses of the participants shall be borne by themselves.
4、 Specific operation process of participating in online voting
Shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (address: http://wltp.cn.info.com.cn. ）See Annex 1 for the specific operation process of online voting.
5、 Documents for future reference
Resolution of the 5th meeting of the 6th board of directors.
Hootech Inc(301026) board of directors March 16, 2022
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code: 351026.
2. Voting abbreviation: Haotong voting.
3. Fill in voting opinions
For the proposals of the general meeting of shareholders (all non cumulative voting proposals), fill in the voting opinions: agree, disagree and abstain. 4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on March 31, 2022, i.e. 9:15 – 9:25, 9:30 – 11:30 and 13:00 – 15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting on March 31, 2022, from 9:15 to 15:00.
2. Shareholders who conduct online voting through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ online services (revised in 2016) of Shenzhen Stock Exchange
“Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Power of attorney
I hereby fully authorize Mr. Ms. (in block letters) to attend the first extraordinary general meeting of shareholders in 2022 held by Hootech Inc(301026) on March 31, 2022 on behalf of me (unit), and exercise the voting right on behalf of me (unit) according to the following meaning, and the consequences of exercising the voting right shall be borne by me (unit). If the trustor fails to give instructions on the voting opinions, the trustee has the right to vote according to his own opinions. My (or my company’s) voting opinions on the following proposals are as follows (Please tick “√” in the corresponding voting opinions column):
Name of proposal remarks: agree, oppose and abstain
The column with this code checked can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 joint foreign investment and related party transactions with related parties √
2.00 capital increase to wholly owned subsidiaries √
Note:
1. Please tick “√” under “agree”, “disagree” or “abstain” in the space after the proposal in the above table. Each item is a single choice, and multiple choices are invalid.
2. This power of attorney is valid from the signing date of the power of attorney to the end of this shareholders’ meeting.
3. The power of attorney is valid for newspaper cutting, copying or self-made according to the above format; The official seal of the entrusting unit must be affixed.
Signature of the client (or seal): the ID number of the client (business license No.):
Securities account no. of the client: nature and quantity of shares held by the client:
Trustee: the ID number of the trustee:
Signed on:
Registration form of shareholders attending the meeting
Name: ID card or business license No.:
Shareholder Account No.: number of shares held (shares):
Tel.: Email:
Contact address: Postal Code:
Whether to attend the meeting in person: remarks:
