Securities code: 301177 securities abbreviation: DEA stock Announcement No.: 2021-007 DEA Co., Ltd
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions. Special tips:
In order to cooperate with the epidemic prevention and control work and maintain the health of shareholders and participants, the company encourages shareholders or agents to give priority to online voting to participate in the general meeting of shareholders. Shareholders or agents who really need to attend the meeting must pay attention to and comply with the provisions and requirements of Shenzhen on health status declaration, isolation and observation during epidemic prevention and control, and contact the meeting contact before 17:00 on January 14, 2022. The company will implement the epidemic prevention and control of the on-site meeting place of the general meeting of shareholders according to the latest epidemic prevention requirements. Please arrive at the meeting place one hour in advance on the day of the meeting, wear masks all the time, and actively cooperate with the company in the epidemic prevention work related to personal information registration, body temperature monitoring, health code verification and travel card. In case of fever and other symptoms, failure to wear masks as required or failure to comply with relevant regulations and requirements on epidemic prevention and control, shareholders or agents will not be able to enter the site of the shareholders’ meeting.
DEA Co., Ltd. (hereinafter referred to as “the company”) convened the 14th meeting of the first board of directors on December 30, 2021, deliberated and adopted the proposal on convening the first extraordinary general meeting of shareholders in 2022, and planned to convene the first extraordinary general meeting of shareholders in 2022 on Tuesday, January 18, 2022. The relevant matters are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022.
2. Convener of the general meeting of shareholders: the board of directors of the company.
3. Legality and compliance of the meeting: the convening of the shareholders’ meeting complies with the provisions of relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association. 4. Date and time of the meeting:
(1) On site meeting time: 14:00 p.m. on Tuesday, January 18, 2022;
(2) Online voting time:
The time for online voting through the trading system of Shenzhen stock exchange is 9:15-9:25 a.m., 9:30-11:30 p.m. and 13:00-15:00 p.m. on January 18, 2022;
The specific time for online voting through the Internet voting system of Shenzhen stock exchange is any time during 9:15-15:00 on January 18, 2022.
5. Convening method of the meeting: the combination of on-site voting and online voting.
(1) On site voting: shareholders attend the on-site meeting in person or authorize others to attend the on-site meeting. (2) Online voting: the company will vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com..cn. ）Provide a voting platform in the form of network to all shareholders of the company, and shareholders can exercise their voting rights through the above system during network voting time.
The shareholders of the company can only choose one of on-site voting and online voting. If there is repeated voting with the same voting right, the first valid voting result shall prevail.
6. Equity registration date of the meeting: Tuesday, January 11, 2022
7. Attendees:
(1) As of 15:00 p.m. on January 11, 2022, after the completion of the transaction, all shareholders who hold the issued voting shares of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited, and those who cannot attend the on-site meeting in person, can entrust an agent in writing to attend the meeting and vote, and the shareholder agent does not have to be a shareholder of the company;
(2) Directors, supervisors and senior managers of the company;
(3) Lawyers employed by the company;
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue: conference room 1, 6th floor, Hilton Garden Hotel, No. 13, Keji Road, Science Park, Nanshan District, Shenzhen, Guangdong Province
2、 Matters considered at the meeting
1. Review the proposal on cash management using some idle raised funds and self owned funds; 2. To review the regulations on change of company type, registered capital, registered address and amendment
<公司章程>
And handle the proposal of industrial and commercial change registration;
3. Review the proposal on the appointment of audit institutions in 2021.
The above proposals have been reviewed at the 14th meeting of the first board of directors and the 6th meeting of the first board of supervisors
Through the discussion, the independent directors have expressed their opinions on proposal 1 and proposal 3, and the sponsor has expressed its opinions on proposal 1. For details, see the company’s website on the same day (www.cn. Info. Com.. CN.) Relevant announcements or documents disclosed.
The above proposal 2 is a special resolution, which shall be adopted by more than two-thirds of the voting rights held by the shareholders (including shareholders’ agents) attending the general meeting of shareholders. The above proposal will separately count and disclose the voting results of small and medium-sized investors. Small and medium-sized investors refer to other shareholders except directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the company.
3、 Proposal code
Proposal remarks
Proposal Name: the column checked in this column
Code can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 √ on the use of some idle raised funds and self owned funds
Proposal on cash management
2.00 on change of company type, registered capital, registered address and √
revise
<公司章程>
And handle the proposal of industrial and commercial change registration
3.00 proposal on appointment of audit institutions in 2021 √
4、 Meeting registration and other matters
1. Natural person shareholders: they must register with their own ID card and shareholder account card; If an agent is entrusted to attend the meeting, he / she must register with his / her ID card, power of attorney (see Annex 2 for the format) and shareholder account card; 2. Corporate shareholder: if the legal representative attends the meeting, it shall register with a copy of the business license (stamped with the company’s official seal), the identity certificate of the legal representative and the shareholder account card; If an agent is entrusted to attend the meeting, it shall register with his / her ID card, copy of business license (stamped with the company’s official seal), power of attorney and shareholder account card;
3. Non local shareholders can register by letter, fax or e-mail with the above relevant certificates. Shareholders should carefully fill in the registration form for the participation of the first extraordinary general meeting of shareholders in 2022 (see Annex 3 for the format). Letters, fax or e-mail must be delivered to the investment and securities affairs department of the company before 17:00 p.m. on January 14, 2022, and telephone registration is not accepted;
4. Registration time: 9:00-11:30 a.m. and 13:30-17:00 p.m. on January 14, 2022;
5. Registration place and contact information:
Address: investment and securities affairs department, 13th floor, block C, China Resources Land building, No. 9668, Shennan Avenue, Nanshan District, Shenzhen, Guangdong Province (please indicate “the first extraordinary general meeting in 2022” in the letter);
Contact: Wang Tong, Kang Dianting
Tel: 0755-86664586
Fax: 0755-86725390
Postal Code: 518052
Email: [email protected].
6. The board, lodging and transportation expenses of the shareholders and entrusted agents attending the on-site meeting shall be borne by themselves;
7. Shareholders and shareholders’ agents attending the on-site meeting must carry the original of relevant certificates and go through the admission formalities at the venue one hour before the meeting.
5、 Specific operation process of participating in online voting
The shareholders of this general meeting can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com..cn. ）See Annex 1 for the specific operation process of online voting. 6、 Documents for future reference
1. Resolutions of the 14th meeting of the first board of directors;
2. Resolutions of the 6th meeting of the 1st board of supervisors.
It is hereby announced.
Appendix to the board of directors of DEA Co., Ltd. on December 31, 2021:
1. Operation process of online voting
2. Power of attorney
3. Registration form for attending the first extraordinary general meeting of shareholders of DEA Co., Ltd. in 2022
Operation flow of online voting
1、 Procedures for online voting
1. Voting code: 351177
2. Voting abbreviation: DEA voting
3. Fill in voting opinions or number of election votes: for non cumulative voting proposals, fill in voting opinions, agree, disagree and abstain.
4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholders vote on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinions of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: 9:15-9:25 am, 9:30-11:30 PM and 13:00-15:00 pm on January 18, 2022
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting from 9:15 a.m. to 15:00 p.m. on January 18, 2022.
2. Shareholders who vote online through the Internet voting system shall handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ network services of Shenzhen Stock Exchange, and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service secret code”. The specific identity authentication process can be logged into the Internet voting system http://wltp.cn.info.com..cn. Check the rule guidance column;
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com..cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Power of attorney
I hereby authorize (Mr. / Ms.) to attend the first extraordinary general meeting of shareholders of DEA Co., Ltd. in 2022 held on January 18, 2022 on behalf of (the company / myself), exercise voting rights on various proposals considered at the meeting in accordance with the following instructions, and sign relevant documents to be signed at the meeting on behalf of (the company / myself). The validity period of this power of attorney is from the date of signing this power of attorney to the end of this shareholders’ meeting.
Remarks of the proposal: agree to oppose abstention. Check the name of the proposal
The coded column can be
By vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 on using some idle raised funds and self owned funds √
Proposal on cash management of the bank 2.00 on change of company type, registered capital, registered address and √
revise
<公司章程>
And handle the proposal of industrial and commercial change registration
3.00 proposal on appointment of audit institutions in 2021 √
Note: please choose to agree, oppose or abstain from voting on each voting matter according to the shareholders’ own opinions, and mark “√” in the corresponding column. There shall be no two or more instructions for the same deliberation matter.
If the trustor fails to give specific instructions on the voting opinions on a matter under consideration, the trustee has the right to decide to vote on the matter according to its own will.
Name of the client (signature / seal):
Number and nature of shares held by the trustor:
Signature of principal or legal representative of legal person shareholder:
Client ID number or unified social credit Code:
Client’s shareholder account:
Signature of trustee:
