Securities code: Hvsen Biotechnology Co.Ltd(300871) securities abbreviation: Hvsen Biotechnology Co.Ltd(300871) Announcement No.: 2022027 convertible bond Code: 123132 convertible bond abbreviation: Huisheng convertible bond
Hvsen Biotechnology Co.Ltd(300871)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Hvsen Biotechnology Co.Ltd(300871) (hereinafter referred to as “the company”) convened the 23rd Meeting of the second board of directors on March 10, 2022, deliberated and adopted the proposal on proposing to convene the 2021 annual general meeting of shareholders of the company, and scheduled to convene the 2021 annual general meeting of shareholders at 09:30 a.m. on Thursday, March 31, 2022. The relevant matters of this shareholders’ meeting are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the board of directors
3. Legality and compliance of the meeting: the convening of the shareholders’ meeting complies with relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association.
4. Time of meeting:
(1) On site meeting time: 09:30 a.m. on Thursday, March 31, 2022;
(2) Online voting time: March 31, 2022. The specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 a.m., 9:30-11:30 a.m. and 13:00-15:00 p.m. on March 31, 2022; The specific time of voting through the Internet voting system of Shenzhen stock exchange is 9:15-15:00 on March 31, 2022.
5. Convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting. For the same voting right, only one voting method in the on-site voting, the trading system of Shenzhen Stock Exchange and the Internet voting system can be selected. In case of repeated voting for the same voting right, the first voting result shall prevail.
(1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting by authorization;
(2) Online voting: the general meeting of shareholders will pass the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide online voting platform for all shareholders. Shareholders registered on the equity registration date can exercise their voting rights through the above system during online voting time. 6. Equity registration date of the meeting: Wednesday, March 23, 2022
7. Attendees:
(1) Ordinary shareholders or their agents who hold shares of the company on the equity registration date;
At the close of the market on the afternoon of March 23, 2022 (Wednesday), the equity registration date, all ordinary shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the general meeting of shareholders and can entrust an agent in writing to attend and vote. The shareholder agent does not have to be a shareholder of the company (see Annex II for the sample of power of attorney).
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyers employed by the company and other personnel who should attend the general meeting of shareholders.
8. Venue: conference room 1, No. 52, Yousha Road, Xingou sub district office, Dongxihu District, Wuhan, Hubei Province.
2、 Matters considered at the meeting
1. Matters under consideration
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 proposal on the work report of the board of directors in 2021 √
202200 proposal of the board of supervisors on the annual work report
3.00 proposal on 2021 annual report and its summary √
4.00 proposal on the company’s profit distribution plan for 2021 √
5.00 proposal on 2021 annual financial statement √
6.00 closing of some IPO projects and saving √
Proposal on permanent replenishment of working capital with raised funds
7.00 application for comprehensive credit line from financial institutions by the company and its subsidiaries and √
Proposal on relevant guarantee matters
8.00 remuneration of directors of the company in 2021 and 2022 √
Proposal of the scheme
9.00 about the remuneration of the company’s supervisors in 2021 and 2022 √
Proposal of the scheme
10.00 on repurchase cancellation part of equity incentive granted but not lifted √
Proposal to encourage restricted shares
11.00 amendment of Hvsen Biotechnology Co.Ltd(300871) articles of association √
Motion
12.00 about revising the Hvsen Biotechnology Co.Ltd(300871) major shareholders √
Proposal on the rules of procedure of the conference
13.00 amendment of Hvsen Biotechnology Co.Ltd(300871) board of directors √
Proposal on the rules of procedure
14.00 proposal on Amending other corporate governance related systems √ number of sub proposals as voting objects: (4)
14.01 proposal on Amending the measures for the administration of external guarantees √
14.02 on the revision of the prevention of the share of shareholders, actual controllers and related parties √
Proposal on the management system
14.03 proposal on Amending the raised funds management system √
14.04 proposal on Amending the working system of independent directors √
2. Deliberation and disclosure: the above proposal has been submitted to the 23rd Meeting of the second board of directors of the company,
It was deliberated and adopted at the 20th meeting of the second session of the board of supervisors. The contents of the proposal are detailed in the company’s gem information disclosure platform cninfo (www.cn. Info. Com. CN.) designated by the CSRC on March 11, 2022 Relevant announcements issued.
3. A total of 14 proposals were considered at this meeting, of which 10 to 13 are special resolutions, which need to be passed by more than two-thirds of the voting rights held by non affiliated shareholders (including shareholders’ agents) attending the general meeting of shareholders.
4. Special tips and notes: according to the guidelines for self regulation and supervision of listed companies on Shenzhen Stock Exchange No. 2 – standardized operation of companies listed on GEM, the articles of association and other relevant requirements, motion 4, motion 6, motion 8 and motion 10 need to separately count and disclose the voting results of small and medium-sized investors. Small and medium-sized investors refer to shareholders other than directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the company.
3、 On site meeting registration
1. Registration method: on-site registration, registration by letter or fax.
2. Registration time: 09:00 a.m. to 17:00 p.m. on March 30, 2022
3. Registration place: Securities Affairs Department, No. 52, Yousha Road, Xingou sub district office, Dongxihu District, Wuhan City, Hubei Province;
4. Registration procedures:
(1) Corporate shareholders shall be represented at the meeting by their legal representatives or their entrusted agents. If the legal representative attends the meeting, he / she shall go through the registration formalities with the shareholder’s account card / shareholding certificate, the copy of the business license stamped with the official seal, the certificate of the legal representative and his / her valid ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration procedures with the agent’s valid ID card, a copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the legal representative’s identity certificate and the corporate shareholder’s stock account card.
(2) Natural person shareholders or their authorized agents present. Natural person shareholders shall go through the registration procedures with their own ID card or other valid certificates or certificates that can indicate their identity, shareholder account card / shareholding certificate; If a natural person shareholder entrusts its agent to attend, it shall also hold the ID card of the attendee and the power of attorney (Annex II) for registration.
(3) Registration of non local shareholders. Non local shareholders can register by e-mail, written letter or fax with the above relevant certificates and documents (they must be delivered or faxed to the company before 17:00 p.m. on March 30, 2022). When signing in for the meeting, the ID card and power of attorney of the attendees must show the original. The company does not accept telephone registration. Shareholders should carefully read and fill in the power of attorney (Annex II) or the registration form for shareholders’ participation in the 2021 annual general meeting (Annex III).
If non local shareholders register by e-mail, written letter or fax, please confirm with the company by telephone after sending e-mail, written letter or fax.
(4) in order to cooperate in the prevention and control of the epidemic situation of New Coronavirus infection, we must contact the company’s securities affairs department before March 30, 2022 (Wednesday) 17:00.
5. Contact information:
Contact: Yang Kaijie, Li Xing
Tel: 02783235499
Fax: 02783235499
Email: [email protected].
Address: Securities Affairs Department, No. 52, Yousha Road, Xingou sub district office, Dongxihu District, Wuhan, Hubei Province. 6. The duration of the on-site meeting is expected to be half a day, and the transportation, accommodation and other expenses of the participants shall be borne by themselves.
4、 Other matters
At this shareholders’ meeting, shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）For the specific operation process of online voting, see the annex “specific operation process of online voting”.
5、 Documents for future reference
1. Resolutions of the 23rd Meeting of the second board of directors;
2. Resolution of the 20th meeting of the second board of supervisors.
Annex I: specific operation process of participating in online voting
Annex II: power of attorney Annex III: registration form of shareholders’ participation is hereby notified.
Hvsen Biotechnology Co.Ltd(300871) board of directors March 11, 2022 Annex I
Specific operation process of participating in online voting
At this shareholders’ meeting, the company will provide all shareholders of the company with a voting platform in the form of network through the system of Shenzhen Stock Exchange and the Internet voting system. Shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system（ http://wltp.cn.info.com.cn. ）To participate in the voting, the online voting procedure is as follows
1、 Procedures for online voting
1. Voting code: 350871
2. Voting abbreviation: Huisheng voting
3. Fill in voting opinions: for non cumulative voting proposals, fill in voting opinions: agree, disagree and abstain.
4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal. When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: March 2022
