Securities code: Ningbo Xianfeng New Material Co.Ltd(300163) securities abbreviation: Ningbo Xianfeng New Material Co.Ltd(300163) Announcement No.: 2022007 Ningbo Xianfeng New Material Co.Ltd(300163)
Notice on convening the second extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Ningbo Xianfeng New Material Co.Ltd(300163) (hereinafter referred to as “the company”) decided to convene the second extraordinary general meeting of shareholders in 2022 on Monday, March 28, 2022 after deliberation and approval at the 12th meeting of the Fifth Board of directors. The relevant matters of the meeting are hereby notified as follows:
1、 Basic information of the meeting
1. Convener: the 5th board of directors of the company
2. Legality and compliance of the meeting: the proposal on convening the second extraordinary general meeting of shareholders in 2022 was deliberated and adopted at the 12th meeting of the Fifth Board of directors of the company. The convening of the general meeting of shareholders by the board of directors of the company complies with the provisions of relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
3. Meeting time:
(1) On site voting: on site meeting time: 13:30 pm on Monday, March 28, 2022. (2) Online voting time:
The specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 am, 9:30-11:30 PM and 13:00-15:00 pm on March 28, 2022;
The specific time of online voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 to 15:00 on March 28, 2022.
4. Meeting method: the shareholders’ meeting adopts the combination of on-site voting and online voting. The company will vote through the trading system of Shenzhen Stock Exchange and the Internet（ http://wltp.cn.info.com.cn. ）Provide all shareholders with a voting platform in the form of network, and shareholders can exercise their voting rights through the above system during online voting time. Shareholders of the company can only choose one of on-site voting and online voting. In case of repeated voting of the same voting right, the second valid voting result shall prevail. Online voting includes two voting methods: securities trading system and Internet system. Only one of them can be selected for the same share.
5. Equity registration date: Tuesday, March 22, 2022
6. Meeting attendees
(1) As of the afternoon closing of March 22, 2022, China Securities Depository and Clearing Co., Ltd
All shareholders of the company registered in Shenzhen Branch. All the above shareholders of the company have the right to attend the general meeting of shareholders and can entrust an agent to attend and vote in writing. The agent of the shareholder does not need to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company
(3) Lawyers employed by the company
7. Venue of on-site meeting: Ningbo Ningbo Xianfeng New Material Co.Ltd(300163) Material Co., Ltd., No. 8, Huishi Road, jishigang Town, Haishu District, Ningbo
Limited company conference room.
2、 Matters considered at the meeting
(I) the proposals considered at this meeting are as follows:
remarks
Proposal code proposal name
The column checked in this column can vote
Non cumulative voting proposal
√ on extension of guarantee for affiliated companies
one
Proposal
The proposal considered at this meeting is related party transaction proposal, and the related shareholders must avoid voting, and the proposal is a special resolution proposal, which shall be adopted by more than 2 / 3 of the voting rights held by the shareholders and shareholder representatives attending the general meeting of shareholders. The above proposal has been deliberated and adopted at the 12th meeting of the 5th board of directors of the company.
(II) disclosure and deliberation:
The above proposal has been deliberated and adopted at the 12th meeting of the 5th board of directors of the company. See details for details
Published on cninfo.com on March 10, 2022（ http://www.cn.info.com.cn. ）Relevant announcements and
Documents.
3、 On site meeting registration method
1. Registration time: 8:30-11:30 a.m. and 13:30-17:00 p.m. on Wednesday, March 23, 2022
2. Place of registration: Ningbo Xianfeng New Material Co.Ltd(300163) (No. 8 Huishi Road, jishigang Town, Haishu District, Ningbo) securities department
3. Registration method:
(1) The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the ID card of the agent, the copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the certificate of the legal representative and the shareholder account card of the legal person shareholder;
(2) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney, the principal’s shareholder account card and the principal’s ID card;
(3) Please fill in the shareholder registration form (Attachment II) carefully by fax. Please send the fax to the Securities Department of the company before 17:00 on March 23, 2022. Please send the letter to Ningbo Xianfeng New Material Co.Ltd(300163) securities department, No. 8, Huishi Road, jishigang Town, Haishu District, Ningbo, postcode: 315127 (please indicate “general meeting” on the envelope). Telephone registration is not accepted.
4. Note: shareholders and shareholders’ agents attending the on-site meeting shall bring the original of relevant certificates to the scene. 4、 Online voting operation process
The general meeting of shareholders provides shareholders with an online voting platform. Online voting includes online voting through the trading system and Internet voting system of Shenzhen Stock Exchange. Shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange. See Annex I for the specific operation process of online voting.
5、 Other matters
1. Conference consultation
Contact: Xiong Jun, Jiao Helian
Tel.: 057488003135
Contact Fax: 057488003131
2. See the appendix for the registration form of shareholders attending the second extraordinary general meeting of shareholders in Ningbo Xianfeng New Material Co.Ltd(300163) 2022.
3. The power of attorney for the second extraordinary general meeting of shareholders in Ningbo Xianfeng New Material Co.Ltd(300163) 2022 is attached.
6、 Documents for future reference
1. The resolution of the board of directors proposing to convene the general meeting of shareholders; 2. Other documents required by SZSE.
Ningbo Xianfeng New Material Co.Ltd(300163) board of directors March 10, 2002 Annex 1:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation: the voting code is “350163”, and the voting abbreviation is “pioneer voting”
2. Fill in the number of voting opinions or election votes:
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
For cumulative voting proposals, fill in the number of election votes cast for a candidate. The shareholders of a listed company shall vote within the limit of the number of election votes of each proposal group they have. If the number of election votes cast by shareholders exceeds the number of election votes they have, or if the number of votes cast in the differential election exceeds the number of candidates, their election votes cast by the proposal group shall be deemed invalid. If you do not agree with a candidate, you can vote 0 for the candidate.
The proposals of this general meeting of shareholders are non cumulative voting proposals.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the second valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on March 28, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The voting time of the Internet voting system is any time from 9:15 to 15:00 on March 28, 2022. 2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ online services of Shenzhen Stock Exchange (revised in April 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Annex II:
Ningbo Xianfeng New Material Co.Ltd(300163)
Registration form of shareholders attending the second extraordinary general meeting of shareholders in 2022
Name or name
ID card No.
Shareholder account number
Number of shares held
contact number
Contact address
Zip code
Whether to attend the meeting in person
remarks
Annex III: Ningbo Xianfeng New Material Co.Ltd(300163)
Power of attorney for the second extraordinary general meeting of shareholders in 2022
Ningbo Xianfeng New Material Co.Ltd(300163) ：
I hereby authorize Mr. / Ms. to attend the second extraordinary general meeting of shareholders in Ningbo Xianfeng New Material Co.Ltd(300163) 2022 on behalf of me / the company and exercise voting rights on behalf of me / the company. This power of attorney is valid from the signing date of the power of attorney to the end of this shareholders’ meeting.
Client’s stock account number: number of shares held: shares
Client ID number (legal person shareholder’s business license number):
The principal (signature): the principal’s ID number:
Proposal code proposal name remarks agree to disagree to abstain the ticked column
You can vote
Non cumulative voting proposal
1.00 about providing √ for affiliated companies
Proposal on guarantee extension
matters needing attention:
The instructions of the entrusted shareholder to the trustee shall be subject to the “√” in the corresponding places in the columns of “consent”, “objection” and “waiver”, and there shall be no two or more instructions for the same matter under consideration. If the entrusted shareholder fails to give specific instructions on the voting opinions of a certain deliberative matter or has two or more instructions on the same deliberative matter, the trustee has the right to decide to vote on the matter according to its own will.
Signature of the client (official seal of the legal person shareholder):
Date of entrustment: mm / DD / 2022
