Securities code: 002415 securities abbreviation: Hangzhou Hikvision Digital Technology Co.Ltd(002415) Announcement No.: 2021-076 Hangzhou Hikvision Digital Technology Co.Ltd(002415)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the contents of the announcement are true, accurate and complete without false records, misleading statements or major omissions.
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
2. Convener of the general meeting of shareholders: the board of directors of the company
3. Legality and rationality of the meeting: the convening of the shareholders’ meeting complies with the provisions of relevant laws, administrative regulations, normative documents and the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 15:00, January 17, 2022.
(2) Online voting time: January 17, 2022. Among them, the time for online voting through the trading system of Shenzhen stock exchange is the trading time on January 17, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00; The voting time through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on January 17, 2022.
5. Meeting method: the shareholders’ meeting is held by combining on-site voting and online voting.
The company will provide all shareholders with a voting platform in the form of network through the trading system of Shenzhen Stock Exchange and the Internet voting system. Shareholders can exercise their voting rights through the above system during the online voting time.
Shareholders of the company can only choose on-site voting or online voting. In case of repeated voting with the same voting right, the first voting result shall prevail.
At the same time, the general meeting of shareholders provides a way to solicit voting rights. Independent directors shall solicit voting rights from all shareholders on proposals related to the restricted stock plan in 2021. See the report on public solicitation of entrusted voting rights by independent directors for the time, method and procedure of soliciting voting rights.
6. Equity registration date of the meeting: the equity registration date of the shareholders’ meeting is Wednesday, January 12, 2022.
7. Attendees:
(1) Ordinary shareholders or their agents who hold shares of the company on the equity registration date.
At the closing of the afternoon of the equity registration day, all ordinary shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation have the right to attend the general meeting of shareholders and may entrust an agent in writing to attend the meeting and vote. The shareholder agent does not need to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) A lawyer employed by the company.
8. Venue of on-site meeting: conference room of Hangzhou Hikvision Digital Technology Co.Ltd(002415) company, No. 518, Internet of things street, Binjiang District, Hangzhou
2、 Matters considered at the meeting
1. Restricted stock plan for 2021 (Revised Draft) and its summary;
1.1 determination basis and scope of incentive objects
1.2 source, type and quantity of incentive instruments and underlying stocks
1.3 distribution of restricted shares granted this time
1.4 grant of restricted shares
1.5 unlocking of restricted shares
1.6 conditions for granting and unlocking restricted shares
1.7 adjustment methods and procedures of restricted shares
1.8 rights and obligations of the company and incentive objects
1.9 treatment under special circumstances
1.10 accounting treatment of equity incentive plan and its impact on the company’s operating performance
1.11 formulation, approval, revision and termination of the plan
1.12 information disclosure
2. Assessment measures for the implementation of restricted stock plan in 2021;
3. Proposal on requesting the general meeting of shareholders to authorize the board of directors to handle matters related to the restricted stock plan in 2021;
4. Proposal on Amending the articles of association.
Proposals 1 to 4 were deliberated and adopted at the 7th Meeting of the 5th board of directors of the company.
The contents of proposal 1 and proposal 2 are detailed in the restricted stock plan for 2021 (Revised Draft), the summary of the restricted stock plan for 2021 (Revised Draft) and the assessment measures for the implementation of restricted stocks in 2021, which were disclosed on cninfo (www.cn. Info. Com.. CN.) on December 31, 2021;
The contents of proposal 3 and proposal 4 are detailed in the announcement on resolutions of the seventh meeting of the Fifth Board of directors (No. 2021-072), which was disclosed in the securities times, China Securities News and cninfo (www.cn. Info. Com.. CN) on December 31, 2021.
Proposals 1 (including its sub proposals) to 4 must be adopted by the general meeting of shareholders by special resolution, that is, by more than two-thirds of the voting rights held by the shareholders (including their agents) attending the general meeting of shareholders; Proposal 1 will count and disclose the voting results of small and medium-sized investors separately.
3、 Proposal code
remarks
Proposal code proposal name the ticked column can vote
100 total proposal √
1.00 restricted stock plan for 2021 (Revised Draft) and its summary √
1.01 determination basis and scope of incentive objects √
1.02 source, type and quantity of incentive instruments and underlying shares √
1.03 distribution of restricted shares granted this time √
1.04 grant of restricted shares √
1.05 unlocking of restricted shares √
1.06 conditions for granting and unlocking restricted shares √
1.07 adjustment methods and procedures for restricted shares √
1.08 rights and obligations of the company and incentive objects √
1.09 handling under special circumstances √
1.10 accounting treatment of equity incentive plan and its impact on the company’s operating performance √
1.11 formulation, approval, revision and termination of the plan √
1.12 information disclosure √
2.00 assessment measures for the implementation of restricted stock plan in 2021 √
remarks
Proposal code proposal name the ticked column can vote
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle restricted shares in 2021 √
Proposal on matters related to the voting plan
4.00 proposal on Amending the articles of association √
4、 Meeting registration method
1. Registration method:
(1) Individual shareholders must register with their original ID card, shareholder account card or shareholding certificate and individual shareholder information registration form (Annex);
(2) The legal person shareholder shall register with a copy of the business license, the qualification certificate of the legal representative or the power of attorney of the legal representative, the shareholder account card or shareholding certificate, and the original ID card of the attendee;
(3) The entrusted agent shall register with the original ID card of the principal, the ID card of the entrusted shareholder, the power of attorney (Annex), the account card of the principal’s shareholder or the shareholding certificate;
(4) Non local shareholders can register by written letter or fax (copies of relevant certificates shall be provided). The letter registration of non local shareholders shall be subject to the postmark date of the company’s location, and telephone registration is not accepted;
(5) According to the provisions of the measures for the administration of margin trading of securities companies, the company’s shares involved in investors’ participation in margin trading shall be entrusted by the securities company, and the voting rights of relevant shares shall be exercised by the registered nominal holder securities company after soliciting the opinions of investors. If an investor participating in margin trading needs to attend the general meeting of shareholders, he shall act as a trustee and be entrusted by the nominal holder securities company to attend.
2. Registration time: January 13, 2022 (9:00-11:30 a.m. and 13:30-17:00 p.m.) 3. Contact information of this meeting:
Contact: Huang Fanghong, Tel.: 0571-89710492, fax: 0571-89986895
mail box: [email protected].
Mailing address: Office of the board of directors Hangzhou Hikvision Digital Technology Co.Ltd(002415) No. 518, Internet of things street, Binjiang District, Hangzhou
4. Shareholders or agents attending the meeting shall bear their own transportation, accommodation and other expenses.
5、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system (address: http://wltp.cn.info.com..cn. ）See Annex I for the specific operation process of online voting. 6、 Documents for future reference: resolutions of the 7th Meeting of the 5th board of directors. It is hereby announced.
Hangzhou Hikvision Digital Technology Co.Ltd(002415) board of directors
December 31, 2021
Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation: the voting code is “362415”, and the voting abbreviation is “Haikang voting”. 2. Fill in voting opinions
For all proposals, the voting opinions that can be filled in are: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholders vote on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinions of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on January 17, 2022, i.e. 9:15-9:25, 9:30-11:30, 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on January 17, 2022 and ends at 3:00 p.m. on January 17, 2022.
2. When shareholders vote online through the Internet voting system, they need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ network services of Shenzhen Stock Exchange (revised in April 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com..cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate http://wltp.cn.info.com..cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Annex II
