Securities code: Hpf Co.Ltd(300350) securities abbreviation: Hpf Co.Ltd(300350) announcement Code: (2022) No. 015 Hpf Co.Ltd(300350)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Hpf Co.Ltd(300350) (hereinafter referred to as “the company”) decided at the 23rd Meeting of the Fourth Board of directors to hold the first extraordinary general meeting of shareholders in 2022 on Thursday, March 17, 2022. The relevant matters of the meeting are hereby announced as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
2. Convener of the general meeting of shareholders: the board of directors of the company
3. Legality and compliance of the meeting: according to the resolution of the 23rd Meeting of the Fourth Board of directors, the company held the first extraordinary general meeting of shareholders in 2022 (hereinafter referred to as “meeting” or “general meeting of shareholders”); Compliance with the provisions of the company’s articles of association, administrative documents and relevant laws and regulations;
4. Date and time of the meeting:
(1) The on-site meeting will be held at 14:30 p.m. on Thursday, March 17, 2022; (2) Online voting time: March 17, 2022 to March 17, 2022;
The specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 a.m., 9:30-11:30 p.m. and 13:00-15:00 p.m. on March 17, 2022;
The specific time of online voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. on March 17, 2022 to 15:00 p.m. on March 17, 2022.
5. The way of holding the meeting: a combination of on-site voting and online voting is adopted.
(1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting by authorization;
(2) Online voting: the meeting will be held through the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide the company’s shareholders with a voting platform in the form of network, and the company’s shareholders can exercise their voting rights through the above system during the above online voting time. Shareholders of the company can only choose one of on-site voting and online voting, and the voting results shall be subject to the first valid voting results.
6. Thursday, October 2023
7. Attendees:
(1) As of the afternoon closing of March 10, 2022 (Thursday), all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. All shareholders of the above-mentioned company have the right to attend the general meeting of shareholders and can entrust an agent in writing to attend the meeting and vote. The agent of the shareholder does not need to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) A lawyer employed by the company.
8. Venue: room 4308, building T2, Shenye Shangcheng (South District), No. 5001, Huanggang Road, Lianhua first village community, Huafu street, Futian District, Shenzhen.
2、 The meeting deliberated on the proposal
Example table of proposal code of this general meeting of shareholders:
remarks
Bill code bill name the checked column can vote
100 total proposal √
Non cumulative voting motion
1.00 about the company’s 2022 restricted stock incentive plan (Draft) and √
Abstract proposal
2.00 assessment management office on the implementation of the company’s restricted stock incentive plan in 2022 √
Bill on the law of the people’s Republic of China
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle the company’s restrictive procedures in 2022 √
Proposal on matters related to stock incentive plan
The above proposals have been deliberated and adopted at the 23rd Meeting of the 4th board of directors and the 17th meeting of the 4th board of supervisors. For details, see the announcement issued by the company on cninfo.com on March 1, 2022. The above proposals are special resolutions, which need to be passed by more than 2 / 3 of the voting rights held by the shareholders (including the shareholder representative) attending the general meeting of shareholders. All incentive objects and their related parties to be granted by the company’s equity incentive plan are related shareholders and need to avoid voting.
The independent directors of the company solicited voting rights from all shareholders on the above proposal. For the specific contents of soliciting voting rights, see the report on public solicitation of entrusted voting rights by independent directors disclosed on cninfo.com on the same day. The proposal of this general meeting of shareholders requires separate vote counting for the voting of small and medium-sized investors (small and medium-sized investors refer to other shareholders except directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the listed company).
4、 Meeting registration method
1. Registration method:
(1) Legal person shareholders shall go through the registration formalities with the securities account card, business license of enterprise legal person (copy), identity certificate of legal representative or power of attorney (see Annex II for details) and resident identity card of the attendees;
(2) Natural person shareholders must hold their own resident ID card and securities account card; The authorized agent shall go through the registration formalities with the resident ID card, the power of attorney (see Annex II for details) and the client’s securities account card; (3) Non local shareholders can register by letter or fax. Shareholders should carefully fill in the registration form of shareholders attending the meeting (see Annex III for details). The letter or fax shall be subject to the time of arrival at the company.
2. Registration time:
The on-site registration time of this general meeting of shareholders is from 9:00 a.m. to 17:00 p.m. on March 14, 2022; Those registered by letter or fax must be delivered or faxed to the company before 17:00 on March 14, 2022.
3. Registration place: 4308, building T2, Shenye Shangcheng (South District), No. 5001, Huanggang Road, Lianhua village community, Huafu street, Futian District, Shenzhen.
4. Details of the place of delivery of the letter are as follows:
Attention: Hpf Co.Ltd(300350) board office. (please mark “general meeting” on the envelope)
Mailing address: 4308, building T2, Shenye Shangcheng (South District), No. 5001, Huanggang Road, Lianhua first village community, Huafu street, Futian District, Shenzhen
Postal Code: 518037
Fax No.: 075584160867
5、 Specific operation process of participating in online voting
For this general meeting of shareholders, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (website: http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of online voting.
6、 Other matters
1. Contact information:
Contact: Zhang Xiaona
Tel.: 075584190977 (Office of the board of directors)
Contact location: 4308, building T2, Shenye Shangcheng (South District), No. 5001, Huanggang Road, Lianhua first village community, Huafu street, Futian District, Shenzhen
Designated Fax: 075584160867 (fax please indicate: received by the office of the board of directors)
2. The board, lodging and transportation expenses of the participants in the on-site meeting of the general meeting of shareholders shall be borne by themselves.
7、 Documents for future reference
1. Resolution of the 23rd Meeting of the 4th board of directors
2. Resolution of the fourth session of the 17th board of supervisors
3. Other documents required by SZSE.
It is hereby announced.
Hpf Co.Ltd(300350) board of directors
March 1, 2002 Annex I:
Specific operation process of participating in online voting
1、 Online voting program
1. Voting code: 350350
2. Voting abbreviation: Huapeng voting
3. Fill in the voting opinions or election votes.
The proposal of this shareholders’ meeting is a non cumulative voting proposal, and the voting opinions are: agree, disagree and abstain.
4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on March 17, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting from 9:15 a.m. on March 17, 2022 to 3:00 p.m. on March 17, 2022.
2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the Shenzhen Stock Exchange investor network service identity authentication business guidelines (2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Annex II:
Power of attorney
I hereby entrust myself (the company) to attend the first extraordinary general meeting of shareholders in Hpf Co.Ltd(300350) 2022, vote on the proposals considered at the meeting according to the instructions of this power of attorney, and sign the relevant documents to be signed at the meeting on behalf of me.
No. the proposal of the general meeting of shareholders agrees against abstention
100 general proposal non cumulative voting proposal 1.00 on the company’s 2022 restricted stock incentive plan (Draft) and its summary
Proposal for
2.00 assessment management office on the implementation of the company’s restricted stock incentive plan in 2022
Bill on the law of the people’s Republic of China
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle the company’s restricted shares in 2022
Proposal on matters related to incentive plan
The name of the ID (name) or the number of the principal’s principal: the ID number of the principal (the number of the business license), the client’s account number: the signature of the trustee: the ID number of the trustee: the validity period of the entrustment:
Date of entrustment: mm / DD / yy
(the power of attorney is valid when downloaded or self-made according to the above format; the unit entrustment must be stamped with the official seal of the unit.)
Annex III:
Registration form of shareholders attending the meeting
Name of individual shareholder / name of legal person shareholder address of shareholder
Personal shareholder ID number / legal person shareholder statutory
Business license number of legal person shareholder name of representative
Number of shares held by shareholder account
The name of the person attending the meeting is entrusted or not
Name of agent ID card of agent
Contact number e-mail
Intention and key points of speech: signature of shareholders (seal of corporate shareholders):
Note:
1. Please fill in your full name and address in block letters (which must be the same as that in the register of shareholders).
2. The completed and signed registration form of shareholders participating in the meeting should be completed on the afternoon of Monday, March 14, 2022
17: 00, mail or fax (Fax No.: 075584160867) to the company (address:
4308, building T2, Shenye Shangcheng (South District), No. 5001, Huanggang Road, Lianhua Yicun community, Huafu street, Futian District, Shenzhen
Office of the board of directors, postal code: 518037, please indicate “general meeting” on the envelope), not acceptable
Telephone registration.
3. If the shareholder intends to speak at the general meeting of shareholders, please write in “statement intention and
