Securities code: 000657 securities abbreviation: China Tungsten And Hightech Materials Co.Ltd(000657) Announcement No.: 2021-104 China Tungsten And Hightech Materials Co.Ltd(000657)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
1、 Basic information of the meeting
(i) Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022
（2） Convener of the general meeting of shareholders: the board of directors of the company
（3） Legality and compliance of the meeting: it was deliberated and decided to convene the shareholders’ meeting at the 28th (Interim) meeting of the ninth board of directors. The convening of the shareholders’ meeting complies with relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
（4） Date and time of the meeting:
1. On site meeting time: 2:30 p.m. on Friday, January 14, 2022; 2. Online voting time:
The specific time for online voting through the trading system of Shenzhen stock exchange is: trading time on January 14, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 to 15:00 on January 14, 2022.
（5） Convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting.
（6） The equity registration date of the meeting is Tuesday, January 11, 2022
（7） Attendees:
1. Ordinary shareholders holding shares of the company on the equity registration date or their agents, that is, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited at the closing of the market on the afternoon of January 11, 2022, have the right to attend the general meeting of shareholders and may entrust an agent in writing to attend the meeting and vote. The agent does not have to be a shareholder of the company; 2. Directors, supervisors and senior managers of the company;
3. A lawyer employed by the company.
（8） Venue: conference room, 10th floor, diamond building, 288 Diamond Road, Hetang District, Zhuzhou City, Hunan Province.
2、 Matters considered at the meeting
(i) Matters considered at the meeting
Review the proposal on the forecast of daily connected transactions in 2022 one by one.
（2） Disclosure
The specific contents of the proposals discussed at this meeting are detailed in the announcement on the forecast of daily connected transactions in 2022 (Announcement No.: 2021-103) disclosed by the company in China Securities Journal and or cninfo.com on the same day
（3） Key tips
As the proposal under consideration involves related party transactions, The related shareholder China Minmetals Co., Ltd. abstained from voting on the related party transactions (item 1.01) between the company and China Minmetals and the companies directly or indirectly controlled by it at the general meeting of shareholders; Xiamen Tungsten Co.Ltd(600549) (if holding company shares) abstained from voting on the related party transactions (item 1.02) between the company and Xiamen Tungsten Co.Ltd(600549) and the companies directly or indirectly controlled by it at the general meeting of shareholders.
3、 Proposal code
Example table of proposal code of this shareholders’ meeting
remarks
Proposal code proposal name the checked column can be voted
ticket
Number of sub proposals as a vote on the 1.00 proposal on the prediction of daily connected transactions in 2022: (2)
1.01 direct or indirect relationship with China Minmetals Group Co., Ltd. in 2022 √
Connected to the daily related party transactions of the holding company
1.02 2022 and Xiamen Tungsten Co.Ltd(600549) and its direct or indirect √
Connected to the daily related party transactions of the holding company
4、 Meeting registration method
(i) Registration method
1. The legal person shareholder shall register with the copy of business license (stamped with official seal), legal person certificate, shareholder account card, ID card of legal representative and shareholding certificate on the equity registration date. The authorized agent shall also hold the power of attorney of legal representative and ID card of agent for registration (see Annex 1 for the format of power of attorney);
2. Individual shareholders shall register with their own ID card, shareholder account card and the shareholding certificate on the equity registration date; The authorized agent must also hold the power of attorney and the agent’s ID card for registration (see Annex 1 for the format of the power of attorney);
3. Non local shareholders may go through the registration procedures by letter or fax during the registration period, but the shareholder’s name, shareholder account number, contact address, contact telephone number and postcode shall be indicated, and the copies of ID card, shareholder account and shareholding certificate on the equity registration date shall be attached.
（2） Registration time: January 12, 2022 (9:30-11:00 a.m. and 13:00-16:30 p.m.)
（3） Place of registration
Address: room 1101, diamond building, No. 288, Diamond Road, Hetang District, Zhuzhou City, Hunan Province
Fax: 0731-28265500
（4） On site meeting contact information
Contact: Jia Yongjun, Wang Yuzhen
Contact address: room 1101, diamond building, 288 Diamond Road, Hetang District, Zhuzhou City, Hunan Province zip code: 412000
Tel: 0731-282659790731-28265977
Contact Fax: 0731-28265500
（5） Precautions
1. The duration of the shareholders’ meeting is half a day, and the accommodation and transportation expenses of those attending the on-site meeting shall be borne by themselves.
2. Shareholders who plan to attend the shareholders’ meeting on site must contact the company in advance to understand and comply with the epidemic prevention and control requirements of the place where the meeting is held, so as not to affect their normal participation.
3. During online voting, if the voting system is affected by major emergencies, the process of this meeting shall be carried out according to the notice of that day.
5、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system (website: http://wltp.cn.info.com..cn. ）See Annex 2 for the specific operation process of voting and online voting.
6、 Documents for future reference
China Tungsten And Hightech Materials Co.Ltd(000657) resolution of the 28th (Interim) meeting of the 9th board of directors.
Annex 1: power of attorney
Annex 2: specific operation process of participating in online voting
It is hereby announced.
China Tungsten And Hightech Materials Co.Ltd(000657) board of directors
December 29, 2001 Annex 1:
Power of attorney
I hereby authorize Mr. (Ms.) to attend the first extraordinary general meeting of shareholders in 2022 held by China Tungsten And Hightech Materials Co.Ltd(000657) on January 14, 2022 on my behalf and exercise voting rights on my behalf.
My (my) voting opinions on the matters considered at the first extraordinary general meeting of shareholders in 2022 are as follows:
Title of proposal in proposal preparation: agree to oppose abstention
code
1.00 proposal on the forecast of daily connected transactions in 2022
1.01 cooperation with China Minmetals Group Co., Ltd. and its subsidiaries in 2022
Daily related party transactions of direct or indirect holding companies
1.02 2022 and Xiamen Tungsten Co.Ltd(600549) and
Daily related party transactions of direct or indirect holding companies
Securities account: number of shares held: nature of shareholding:
Signature of client (legal person): the ID number of the client:
Signature and seal of the client: business license No.:
Signature of client: ID number of client:
Date of entrustment: term of validity:
Note: 1. In each option, use “√” to select one item in the column of “agree”, “oppose” or “abstain”. Multiple choices are invalid, and leaving blank means abstaining; 2. For the client’s failure to give specific instructions to the above proposal, The entrusted person (entitled □ not entitled □) shall vote on behalf of himself. (Note: Please tick “√” at the option of authority 。 If the principal fails to make a choice, it shall be deemed that the agent has no right to vote on such proposals on behalf of the principal); 3. The power of attorney is valid for newspaper cutting, copying or self-made according to the above format; The entrustment of the legal person shareholder shall be affixed with the official seal and signed by the legal representative.
Annex 2:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code: 360657.
2. Voting abbreviation: China Tungsten voting.
3. Fill in the voting opinions: agree, disagree and abstain.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on January 14, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on January 14, 2022 and ends at 3:00 p.m. on January 14, 2022.
2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ network services of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can be logged in the Internet voting system http://wltp.cn.info.com..cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com..cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
