Securities code: Inner Mongolia Dazhong Mining Co.Ltd(001203) securities abbreviation: Inner Mongolia Dazhong Mining Co.Ltd(001203) Announcement No.: 2022026 Inner Mongolia Dazhong Mining Co.Ltd(001203)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the meeting: Inner Mongolia Dazhong Mining Co.Ltd(001203) (hereinafter referred to as “the company”) board of directors
3. Legality and compliance of the meeting
The company held the 10th meeting of the 5th board of directors on March 3, 2022, which decided to hold the 2021 annual general meeting of shareholders on March 25, 2022. The convening of this general meeting of shareholders complies with the provisions of relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 14:30 PM, March 25, 2022
(2) Online voting time: March 25, 2022
Among them, the specific time of online voting through the trading system of Shenzhen stock exchange is: trading time on March 25, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00; The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on March 25, 2022.
5. Meeting method: the shareholders’ meeting is held by combining on-site voting and online voting. Shareholders of the company shall choose one of on-site voting and online voting. In case of repeated voting of the same voting right, the first voting result shall prevail.
6. Equity registration date: March 18, 2022
7. Attendees:
(1) After the closing of the market on the afternoon of March 18, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the general meeting of shareholders and may entrust an agent to attend and vote in writing. The shareholder agent may not be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) Witness lawyer employed by the company.
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue: Room 203, Huanghe high tech street, Baotou, Inner Mongolia. In line with the current arrangements for the prevention and control of the epidemic of pneumonia in New Coronavirus, the company suggested that shareholders and shareholders should participate in the shareholders’ meeting by voting online. Shareholders and shareholders’ representatives who need to attend the on-site meeting shall take effective protective measures in addition to carrying relevant certificates, and cooperate with the requirements of the venue to accept body temperature test, show health code and negative nucleic acid test certificate within 48 hours, and provide recent travel records and other related epidemic prevention work.
2、 Matters considered at the meeting
Table 1 example of proposal code of this shareholders’ meeting
Proposal code proposal name remarks the ticked column in this column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal on 2021 annual audit report √
4.00 proposal on 2021 annual financial statement √
5.00 proposal on financial budget plan for 2022 √
6.00 proposal on the company’s profit distribution plan for 2021 √
7.00 proposal on 2021 annual report and its summary √
8.00 √ special audit description on the occupation of non operating funds and other related capital transactions of the company
9.00 proposal on renewing the appointment of accounting firm √
10.00 proposal on Directors’ remuneration scheme in 2022 √
11.00 proposal on the remuneration scheme of supervisors in 2022 √
12.00 proposal on changing the business scope of the company and amending the articles of association √
13.00 proposal on the company’s prediction of the guarantee amount of its subsidiaries in 2022 √
14.00 proposal on the report on the deposit and use of the previously raised funds √
15.00 proposal on the estimated amount of daily connected transactions in 2022 √
16.00 proposal on Amending the rules of procedure of the general meeting of shareholders √
17.00 proposal on Amending the rules of procedure of the board of directors √
18.00 proposal on Amending the rules of procedure of the board of supervisors √
19.00 proposal on Amending the working rules of independent directors √
20.00 proposal on Revising the external guarantee management system √
Proposal on the revision of profit distribution system
22.00 proposal on Amending the measures for the administration of raised funds √
23.00 proposal on Amending the related party transaction management system √
24.00 proposal on Amending the investor relations management system √
25.00 proposal on Revising the information disclosure management system √
According to the requirements of the guidelines for self discipline supervision of listed companies of Shenzhen Stock Exchange No. 1 – standardized operation of listed companies on the main board, the above proposals 6, 8, 9, 10, 11, 14 and 15 are major matters affecting the interests of small and medium-sized investors, that is, except for the directors, supervisors and Senior managers and shareholders who individually or jointly hold more than 5% of the shares of the listed company shall calculate and disclose their votes separately.
Except that motions 12, 16, 17 and 18 need to be considered and approved by special resolution, other motions are ordinary resolution motions.
Proposal 10 related shareholders Lin Lairong, Niu Guofeng and Liang Baodong shall avoid voting and shall not accept voting entrusted by other shareholders; Proposal 15 affiliated shareholders Zhongxing Group Co., Ltd., Niu Guofeng, Liang Baodong, Lin Lairong, Liang Xinyu, Liang Baoguo, an Sumei and Gao Wenrui shall avoid voting and shall not accept voting entrusted by other shareholders. According to relevant regulations, the independent directors of the company will report on their work at this shareholders’ meeting.
The above proposal has been deliberated and approved by the board of directors and the board of supervisors of the company. For details, see the company’s publication in China Securities Journal, Securities Daily, securities times, Shanghai Securities News, economic reference daily and cninfo.com on March 4, 2022（ http://www.cn.info.com.cn. ）Relevant announcements. 3、 Meeting registration
（1） Registration method
1. The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the ID card of the agent, the copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the certificate of the legal representative and the stock account card of the legal person shareholder;
2. Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney, the principal’s shareholder account card and the principal’s ID card;
3. Non local shareholders can register by letter or fax. Shareholders should carefully fill in the registration form of shareholders attending the general meeting of shareholders (Annex III) for registration confirmation. Telephone registration is not accepted.
（2） Registration time: the on-site registration time of this general meeting of shareholders is 9:00 to 11:00 a.m. and 14:00 to 16:00 p.m. on March 21, 2022; Those registered by letter or fax must be delivered or faxed to the company before 18:00 on March 21, 2022.
（3） Registration place: Inner Mongolia Dazhong Mining Co.Ltd(001203) securities department, address: No. 55, Huanghe street, Kunqu District, Baotou City, Inner Mongolia; Zip code 014010 (if registered by letter, please mark “2021 annual general meeting” on the envelope).
（4） Note: shareholders and shareholders’ agents attending the meeting should bring the original of relevant certificates to go through the registration formalities at the venue half an hour before the meeting. Those who do not bring the original of relevant certificates are not allowed to attend.
（5） Other matters
1. Contact information
Contact: Gao Ting
Tel: 04725216664
Fax: 04725216664
2. The meeting lasts for half a day, and the transportation, board and lodging expenses of the participants shall be borne by themselves.
3. Handling method of abnormal conditions of online voting system: during online voting, if the online voting system is affected by major emergencies, the process of this shareholders’ meeting shall be carried out according to the notice of the same day.
4、 Specific operation process of participating in online voting
At this general meeting of shareholders, shareholders can vote through the trading system and Internet voting system of Shenzhen Stock Exchange (website: http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process involved in voting and online voting.
5、 Documents for future reference
1. Resolution of the 10th meeting of Inner Mongolia Dazhong Mining Co.Ltd(001203) the 5th board of directors
2. Resolution of the 6th meeting of Inner Mongolia Dazhong Mining Co.Ltd(001203) the 5th board of supervisors
It is hereby announced.
Inner Mongolia Dazhong Mining Co.Ltd(001203) board of directors March 3, 2022 Annex 1:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation: the voting code is “361203”, and the voting abbreviation is “large and medium-sized voting”. 2. Fill in the voting opinions or election votes.
All the proposals of this shareholders’ meeting are non cumulative voting proposals. Fill in the voting opinions, agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all other proposals except the cumulative voting proposal.
In case of repeated voting by shareholders on the same proposal, the first valid vote shall prevail. If the shareholder votes on the sub proposal first and then on the general proposal, the voting opinion of the sub proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the sub proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on March 25, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00;
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system starts voting at 9:15 a.m. on March 25, 2022 (the day of the on-site general meeting) and ends at 15:00 p.m. on March 25, 2022 (the day of the end of the on-site general meeting).
2. Shareholders who conduct online voting through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ online services of Shenzhen Stock Exchange (revised in April 2016) and obtain the “Shenzhen Stock Exchange”
