Securities code: Hichain Logistics Co.Ltd(300873) securities abbreviation: Hichain Logistics Co.Ltd(300873) Announcement No.: 2022008 Hichain Logistics Co.Ltd(300873)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Hichain Logistics Co.Ltd(300873) (hereinafter referred to as “the company”) decided at the 16th meeting of the second board of directors to hold the 2021 annual general meeting of shareholders in the company at 14:30 p.m. on March 23, 2022. This general meeting of shareholders will adopt the combination of on-site voting and online voting. According to relevant regulations, the relevant matters of the general meeting of shareholders are hereby notified as follows:
1、 Convener: Board of directors
2、 Meeting mode: a combination of on-site voting and online voting
(1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting by authorization (see Annex II for the power of attorney);
(2) Online voting: the general meeting of shareholders will provide online voting platform to the shareholders of the company through the trading system of Shenzhen Stock Exchange and the Internet voting system of Shenzhen Stock Exchange. The shareholders of the company can exercise their voting rights through the trading system or Internet voting system of Shenzhen stock exchange during the above online voting time. Shareholders of the company can only choose one of on-site voting, online voting or other voting systems that meet the provisions. If the same shareholder’s account is voted repeatedly in the above two ways, the first voting result shall prevail. Online voting includes two voting methods: securities trading system and Internet system. The same shareholder can only choose one of them.
3、 Meeting time:
(1) On site meeting time: from 14:30 pm on March 23, 2022;
(2) Online voting time: the online voting time through the trading system of Shenzhen stock exchange is 9:15-9:25, 9:30-11:30 and 13:00-15:00 on March 23, 2022; The time of voting through the Internet system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on March 23, 2022.
4、 Venue of the on-site meeting: conference room, 13th floor, qianhisense Likang building, Nanshan District, Shenzhen
5、 Equity registration date: March 18, 2022
6、 Meeting attendees
(1) All shareholders of the company registered with China Securities Depository and Clearing Co., Ltd. Shenzhen Branch as of the closing of the afternoon of March 18, 2022. All the above shareholders of the company have the right to attend the general meeting of shareholders and can entrust a proxy in writing to attend and vote. The proxy of the shareholder may not be a shareholder of the company;
(2) Directors, supervisors and senior managers of the company;
(3) Lawyers and relevant personnel employed by the company;
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
7、 The following proposals were considered at the meeting:
1. Review the proposal on the work report of the board of directors in 2021;
2. Review the proposal on the work report of the board of supervisors in 2021;
3. Deliberating the proposal of 2021 annual financial statement report;
4. Review the proposal on the full text and summary of the 2021 annual report;
5. Deliberating the profit distribution plan for 2021 and the proposal of converting the accumulation fund into share capital;
6. Review the proposal on the special report on the deposit and use of raised funds in 2021;
7. Deliberating the proposal on renewing the appointment of audit institutions in 2022;
8. Review the proposal on the remuneration of directors, supervisors and senior managers in 2022; 9. Deliberating the proposal on Amending the articles of association.
8、 Proposal code
Proposal remarks
No. the column marked with √ in the name of the proposal
You can vote
100 total proposal √
Non cumulative voting proposal:
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal for 2021 annual financial statement report √
4.00 proposal on the full text and summary of 2021 annual report √
Proposal remarks
No. the column marked with √ in the name of the proposal
You can vote
5.00 profit distribution plan for 2021 and plan for converting accumulation fund into share capital √
6.00 proposal on special report on deposit and use of raised funds in 2021 √
7.00 proposal on reappointment of 2022 audit institution √
8.00 discussion on the remuneration of directors, supervisors and senior managers in 2022 √
case
9.00 proposal on Amending the articles of association √
9、 Meeting registration items
1. Registration time: 9:00-18:00, March 22, 2022
2. Registration place: conference room, 13th floor, qianhisense Likang building, Nanshan District, Shenzhen
3. Registration method
(1) A copy of the shareholder’s official seal, the legal representative’s certificate of registration and the legal representative’s certificate of the shareholder’s account shall be affixed; If a legal person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, a copy of the business license stamped with the official seal, the power of attorney (see Annex II for details) and the client’s shareholder account card;
(2) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent, it shall go through the registration formalities with the agent’s ID card, power of attorney (see Annex II for details), the client’s shareholder account card and ID card;
(3) Shareholders can register by written letter or scanned email with the above relevant certificates. Shareholders should carefully fill in the registration form of shareholders’ participation (see Annex I for details) for registration confirmation.
(it must be delivered or sent to the Securities Investment Department of the company before 18:00 on March 22, 2022.
(4) Note: ① the original or copy of the above supporting documents can be presented when registering, but the ID card and power of attorney of the attendees must be presented when signing in at the meeting site. ② The company does not accept telephone registration.
4. Meeting affairs contact
Contact: Liang can
Tel.: 0512630308888820
mail box: [email protected].
Contact address: 13th floor, qianhaixin Likang building, Nanshan District, Shenzhen
The board, lodging and transportation expenses of the participants in the on-site meeting of the general meeting of shareholders shall be borne by themselves, and they shall arrive at the meeting site half an hour before the beginning of the meeting.
10、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (website: http://wltp.cn.info.com.cn. ）See Annex III for the specific operation process of online voting.
11、 Documents for future reference
1. Resolutions of the 16th meeting of the second board of directors;
2. Resolution of the 14th meeting of the second board of supervisors.
12、 Other matters:
Contact: Liang can
Tel: 0512630308888820
E-Mail： [email protected].
Hichain Logistics Co.Ltd(300873) board of directors March 3, 2022 Annex I: registration form of shareholders’ Participation
Hichain Logistics Co.Ltd(300873)
Registration form of shareholders’ participation in 2021 annual general meeting
Name / ID number / business license number
Shareholder account
Number of shares held
contact number
Contact email
Contact address
Annex II: power of attorney of the general meeting of shareholders
Hichain Logistics Co.Ltd(300873)
Power of attorney for 2021 annual general meeting of shareholders
I hereby entrust Mr. (Ms.) to represent me (the company) to attend the Hichain Logistics Co.Ltd(300873) 2021 annual general meeting of shareholders held on March 23, 2022. The trustee has the right to vote on all proposals considered at the meeting in accordance with the instructions of this power of attorney and sign relevant documents on its behalf. The term of entrustment is until the end of Hichain Logistics Co.Ltd(300873) 2021 annual general meeting of shareholders. Voting instructions are as follows:
The remarks of the proposal are the same as the anti rejection number. The column marked with √ in the name of the proposal means that the right items can be voted
100 total proposal √
Non cumulative voting proposal:
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal for 2021 annual financial statement report √
4.00 proposal on the full text and summary of 2021 annual report √
5.00 profit distribution plan and provident fund increase plan in 2021 √
6.00 proposal on special report on deposit and use of raised funds in 2021 √
7.00 proposal on reappointment of 2022 audit institution √
8.00 discussion on the remuneration of directors, supervisors and senior managers in 2022 √
case
9.00 proposal on Amending the articles of association √
Name of the client (signature / seal):
Principal’s ID number (business license number):
Account number of the principal’s shareholder:
Number of shares held by the client:
Signed on:
Signature of trustee:
The ID number of the trustee:
Validity period of power of attorney: from the date of signing to the end of this shareholders’ meeting
explain:
1. If the principal is a natural person, the signature of the shareholder is required. If the principal is a legal person shareholder, the seal of the legal person unit shall be affixed.
2. Shareholders are requested to fill “√” in the corresponding places of “agree”, “oppose” and “abstain”. Only one of the three can be selected. If more than one or no selection is selected, the authorization for the matter under consideration shall be deemed invalid.
3. The power of attorney shall be the original
Annex III: specific operation process of online voting
Hichain Logistics Co.Ltd(300873)
Online voting guidelines for 2021 annual general meeting of shareholders
(I) online voting procedure
1. Voting code and voting abbreviation of ordinary shares: the voting code is “350873”, and the voting abbreviation is “Haichen voting”.
2. Fill in voting opinions
For the proposals considered at the general meeting of shareholders, fill in the voting opinions: agree, disagree and abstain.
3. Voting on the general proposal shall be deemed to be an expression of agreement on all proposals except the cumulative voting proposal
