Securities code: Beijing Hezong Science&Technology Co.Ltd(300477) securities abbreviation: Beijing Hezong Science&Technology Co.Ltd(300477) Announcement No.: 2022029
Beijing Hezong Science&Technology Co.Ltd(300477)
Notice on convening the third extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the contents of the announcement are true, accurate and complete without false records, misleading statements or major omissions.
In accordance with the relevant provisions of the company law and the articles of association, the second meeting of the sixth board of directors of Beijing Hezong Science&Technology Co.Ltd(300477) (hereinafter referred to as “the company”) deliberated and approved, and decided to convene the third extraordinary general meeting of shareholders in 2022 on Thursday, March 17, 2022. The relevant matters of the meeting are hereby notified as follows: I. Basic information of the meeting (I) session of the general meeting of shareholders
The third extraordinary general meeting of shareholders in 2022.
(II) Convener
The convener of this shareholders’ meeting is the board of directors. (III) legality and compliance of the meeting
The procedures for convening and convening this general meeting of shareholders comply with relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association. (IV) date and time of the meeting
1. On site meeting time: from 14:00 pm on March 17, 2022
2. Online voting time:
(1) The specific time for online voting through the trading system of Shenzhen Stock Exchange (“Shenzhen Stock Exchange”) is 09:15-09:25, 09:30-11:30 and 13:00-15:00 on March 17, 2022;
(2) The specific time of voting through the Internet of Shenzhen stock exchange is any time during 09:15-15:00 on March 17, 2022. (V) convening method of the meeting
This general meeting of shareholders adopts the combination of on-site voting and online voting. The general meeting of shareholders will pass the Shenzhen stock exchange system and Internet voting system（ https://list.cn.info.com.cn./ ）Provide the shareholders of the company with a voting platform in the form of network, and the shareholders can exercise their voting rights through the above system during the online voting time.
Shareholders of the company shall choose one of on-site voting or online voting. In case of repeated voting of the same voting right, the first voting result shall prevail. (VI) equity registration date
The equity registration date of this shareholders’ meeting is Thursday, March 10, 2022.
(VII) attendees
1. Shareholders holding shares of the company on the equity registration date.
At the closing of the afternoon of the equity registration day, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited have the right to attend the general meeting of shareholders (investors who buy securities on the equity registration day enjoy this right, while investors who sell securities on the equity registration day do not enjoy this right). Shareholders can entrust agents to attend the meeting and vote in writing, The proxy need not be a shareholder of the company. (see Annex I for the format of power of attorney)
2. Directors, supervisors, senior managers and persons in charge of information disclosure of the company.
3. The witness lawyer of this shareholders’ meeting.
(VIII) Venue: 1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing (the first meeting room of the company). 2、 Matters considered at the meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 Beijing Hezong Science&Technology Co.Ltd(300477) 2022 √
Discussion on restricted stock incentive plan (Draft) and its summary
Case
2.00 about Beijing Hezong Science&Technology Co.Ltd(300477) 2022 restrictive √
Proposal on the management measures for the implementation and assessment of stock incentive plan
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle the company’s 2022 √
Proposal on matters related to restricted stock incentive plan
The above proposals 1 to 3 have been deliberated and approved at the second meeting of the sixth board of directors of the company, and proposals 1 to 2 have been deliberated and approved at the second meeting of the sixth board of supervisors of the company. For details, see the relevant announcement disclosed by the company on the information disclosure platform designated by the China Securities Regulatory Commission on gem on March 1, 2022.
All the proposals involved in this meeting are special resolution proposals, which can only be passed with the consent of more than two-thirds of the voting rights held by non affiliated shareholders (including shareholders’ agents) attending the general meeting of shareholders. Affiliated shareholders need to avoid voting. The above proposal will count the votes of small and medium-sized investors separately and disclose them publicly in a timely manner. Small and medium-sized investors refer to shareholders who individually or jointly hold less than 5% of the shares of the company (excluding 5% and directors, supervisors and senior managers of the company).
The independent directors of the company have publicly solicited entrusted voting rights for the matters considered at the general meeting of shareholders. For details, see the report on public solicitation of entrusted voting rights by independent directors published on the gem information disclosure website designated by the CSRC on March 1, 2022. 4、 Meeting registration method (I) registration method:
1. Registration of legal person shareholders: if the legal representative of legal person shareholders is present, they need to hold the shareholder account card, a copy of the business license stamped with the company’s official seal, the certificate of legal person representative and their own ID card to go through the registration procedures; If an agent is entrusted to attend, it shall also hold the power of attorney of the legal person (Annex I) and the ID card of the attendee.
2. Registration of natural person shareholders: if natural person shareholders attend, they must go through the registration formalities with shareholder account card, shareholding certificate and their own ID card; If an agent is entrusted to attend, it shall also hold the power of attorney (Annex I) and the ID card of the attendee.
(II) registration time: on-site registration time: 9:00-12:00 am and 14:00-17:00 pm on working days from March 11 to March 14, 2022. Non local shareholders can register by letter or fax instead of telephone. Shareholders should carefully fill in the registration form of shareholders attending the meeting (Annex II) for registration confirmation.
Faxes and letters shall be delivered to the office of the board of directors of the company before 17:00 on March 14, 2022. Please indicate the words “general meeting of shareholders” in your letter. (III) place of registration:
1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing.
(IV) precautions:
Shareholders and shareholders’ agents attending the meeting shall bring the original of relevant certificates to the meeting. 5、 Operation process of participating in online voting
At this shareholders’ meeting, the company will provide shareholders with an online voting platform. Shareholders can vote through the system and Internet of Shenzhen Stock Exchange. See Annex III for the operation process of online voting. 6、 Other
(I) meeting contact information
Contact address: 1211, block D, Jiahua building, No. 9, Shangdi Third Street, Haidian District, Beijing
Tel.: 01062973188
Fax: 01062975911
Postal Code: 100085
Contact: Du Qingfang
Email: [email protected]. (II) meeting expenses: the meeting is expected to last half a day, and all expenses of shareholders attending the meeting shall be borne by themselves. (III) annex to the meeting:
Annex I: power of attorney of the third extraordinary general meeting of shareholders in 2022
Annex II: registration form of shareholders attending the third extraordinary general meeting of shareholders in 2022
Annex III: operation process of online voting VII. List of documents for future reference
1. The resolution of the second meeting of the 6th board of directors signed and confirmed by the attending directors;
2. Other documents required by Shenzhen Stock Exchange.
It is hereby announced.
Beijing Hezong Science&Technology Co.Ltd(300477) board of directors
March 1, 2022
Annex I:
Beijing Hezong Science&Technology Co.Ltd(300477)
Power of attorney of the third extraordinary general meeting of shareholders in 2022
As a shareholder of Beijing Hezong Science&Technology Co.Ltd(300477) , I (the company) hereby authorize Mr. (Ms.) to attend the third extraordinary general meeting of Beijing Hezong Science&Technology Co.Ltd(300477) 2022 on my behalf and exercise the following voting rights on the meeting proposals. If I (the company) do not give specific instructions on the matters to be considered at the meeting or have multiple authorized instructions on the same matter, the trustee can exercise the voting rights on my behalf, The consequences of their exercise of voting rights shall be borne by themselves (the unit).
My voting opinions on the proposal of the general meeting of shareholders:
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 about Beijing Hezong Science&Technology Co.Ltd(300477) 2022 restrictive √
Stock incentive plan (Draft) proposal on its summary
2.00 about Beijing Hezong Science&Technology Co.Ltd(300477) 2022 restrictive √
Proposal on the management measures for the implementation and assessment of stock incentive plan
3.00 proposal for the general meeting of shareholders to authorize the board of directors to handle the company’s 2022 √
Proposal on matters related to restricted stock incentive plan
Name of trustor: name of trustee:
The ID number of the client is: the identity card of the trustee:
Client’s securities account number: number of shares held by the client:
Date of entrustment: mm / DD / yy
Validity period of the power of attorney: from the above meeting to the end of the meeting.
Client (signature or seal):
explain:
1. The original of this power of attorney is valid. Please return the original to our company after fax registration.
2. The trustee shall provide the ID cards of itself and the principal and the copies of the principal’s securities account.
3. The legal representative shall sign and affix the official seal for the entrustment of the legal person shareholder.
4. The authorization instructions of the trustor to the trustee at this shareholders’ meeting shall be subject to the tick of “√” in the box below “agree”, “oppose” and “abstain”. Multiple choices are invalid and no filling means abstaining.
Annex II:
Beijing Hezong Science&Technology Co.Ltd(300477)
Register of shareholders attending the third extraordinary general meeting of shareholders in 2022
Name / company name, ID number / business license number
Number of shares held by shareholder account
Contact number e-mail
Contact address postal code
Whether I am the contact person attending the meeting
Note: the copy of this form is valid
Annex III:
Operation process of online voting
At this shareholders’ meeting, the company will provide shareholders with an online voting platform. Shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet (address: https://list.cn.info.com.cn./ ）, the specific operation process is as follows:
1、 Procedures for online voting
1. Voting code: 350477, voting abbreviation: joint voting
2. Proposal setting and opinion voting
remarks
Proposal code proposal name
The column checked in this column can vote
100 total proposals: all proposals except cumulative voting proposals
