Securities code: Hanjia Design Group Co.Ltd(300746) securities abbreviation: Hanjia Design Group Co.Ltd(300746) Announcement No.: 2022010 Hanjia Design Group Co.Ltd(300746)
Notice on convening the first extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Hanjia Design Group Co.Ltd(300746) (hereinafter referred to as “the company”) decided at the 22nd Meeting of the 5th board of directors to hold the first extraordinary general meeting of shareholders in 2022 (hereinafter referred to as “the general meeting of shareholders”) at 15:00 p.m. on Tuesday, March 15, 2022. The relevant matters of the general meeting of shareholders are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the first extraordinary general meeting of shareholders in 2022.
2. Convener: the meeting is convened by the board of directors of the company upon the resolution of the 22nd Meeting of the 5th board of directors of the company.
3. Legality and compliance of the meeting: the convening of the shareholders’ meeting complies with relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
4. Date and time of the meeting:
On site meeting time: 15:00 p.m. on Tuesday, March 15, 2022
Online voting time: the online voting time through the trading system of Shenzhen stock exchange is 9:15 ~ 9:25 a.m., 9:30 ~ 11:30 p.m. and 13:00 ~ 15:00 p.m. on March 15, 2022; The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 p.m. on March 15, 2022.
5. Meeting mode:
This meeting adopts the combination of on-site voting and online voting. The shareholders of the company registered on the equity registration date of the general meeting of shareholders have the right to choose one of on-site voting and online voting to exercise their voting rights. In case of repeated voting of the same voting right, the first voting result shall prevail.
(1) On site voting: shareholders attend the meeting in person or entrust others to attend the meeting by power of attorney;
(2) Online voting: this general meeting of shareholders provides all shareholders with an online voting platform through Shenzhen securities trading system and Internet voting system. Shareholders of the company registered on the equity registration date can exercise their voting rights through the above system during online voting time.
6. Equity registration date: Tuesday, March 8, 2022
7. Attendees:
(1) As of 15:00 p.m. on the equity registration date, all ordinary shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. after the transaction of Shenzhen Stock Exchange. All ordinary shareholders of the above-mentioned company have the right to attend the general meeting of shareholders, and can entrust an agent to attend and vote in writing. The agent of the shareholder may not be the shareholder of the company. (see Annex 1 for the format of power of attorney)
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyers and other relevant personnel employed by the company;
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue of the on-site meeting: conference room on Hanjia Design Group Co.Ltd(300746) 21st floor, No. 501, Hushu South Road, Hangzhou.
2、 Matters considered at the meeting
The proposals considered at this shareholders’ meeting are:
1. Deliberating the proposal on the general election of non independent directors of the sixth board of directors of the company;
1.1 elect Mr. Cen Zhengping as a non independent director of the sixth board of directors of the company;
1.2 elect Mr. Yang Xiaojun as a non independent director of the sixth board of directors of the company;
1.3 elect Mr. Gu Peng as a non independent director of the sixth board of directors of the company;
1.4 elect Mr. Ye Jun as a non independent director of the sixth board of directors of the company;
1.5 elect Ms. Zhang Dan as a non independent director of the sixth board of directors of the company;
1.6 elect Mr. Zhang Yongming as a non independent director of the sixth board of directors of the company;
2. Review the proposal on the election of independent directors of the sixth board of directors by the board of directors;
2.1 elect Ms. Huang Lianxi as an independent director of the sixth board of directors of the company;
2.2 elect Mr. Zhang taoyong as an independent director of the sixth board of directors of the company;
2.3 elect Mr. Wang Gang as an independent director of the sixth board of directors of the company;
3. Review the proposal on the election of shareholders’ representative supervisors of the sixth board of supervisors by the board of supervisors of the company; 3.1 elect Mr. Qiu Heng as the shareholder representative supervisor of the sixth board of supervisors of the company;
3.2 elect Ms. Ma Jinxia as the shareholder representative supervisor of the sixth board of supervisors of the company;
The above proposals 1-3 are carried out by cumulative voting in accordance with the relevant provisions of the articles of association. Proposal 1: 6 non independent directors shall be elected by cumulative voting; Proposal 2: to elect independent directors by cumulative voting, three independent directors shall be elected, and the election of non independent directors and independent directors shall be conducted separately; Proposal 3 elects shareholders’ representative supervisors by cumulative voting, and 2 Shareholders’ representative supervisors shall be elected. When electing directors and supervisors of the company by cumulative voting, the number of election votes owned by shareholders shall be the number of shares with voting rights multiplied by the number of candidates to be elected. Shareholders can distribute the number of election votes among candidates (no votes can be cast), but the total number shall not exceed the number of election votes they have.
The qualification and independence of independent director candidates shall be filed and reviewed by Shenzhen Stock Exchange, and the shareholders’ meeting can vote only if there is no objection.
In order to better protect the rights and interests of small and medium-sized investors, the voting results of the above proposals need to be counted and disclosed separately for small and medium-sized investors (small and medium-sized investors refer to other shareholders except directors, supervisors, senior managers and shareholders who individually or jointly hold more than 5% of the shares of the listed company).
The above-mentioned proposals 1 and 2 have been deliberated and approved at the 22nd Meeting of the 5th board of directors of the company, and the proposal 3 has been deliberated and approved at the 17th meeting of the 5th board of supervisors of the company. See the company’s website on the same day for details（ http://www/cninfo.com.cn. ）Relevant announcements disclosed on.
3、 Proposal code
Example table of proposal code of this shareholders’ meeting:
Proposal remarks
The ticked column of the code proposal name column can vote
Cumulative voting proposal, equal voting
1.00 number of candidates for the proposal on the general election of non independent directors of the sixth board of directors (6)
1.01 elect Mr. Cen Zhengping as a non independent director of the sixth board of directors √
1.02 elect Mr. Yang Xiaojun as a non independent director of the sixth board of directors √
1.03 elect Mr. Gu Peng as a non independent director of the sixth board of directors of the company √
1.04 elect Mr. Ye Jun as a non independent director of the sixth board of directors of the company √
1.05 elect Ms. Zhang Dan as a non independent director of the sixth board of directors √
1.06 elect Mr. Zhang Yongming as a non independent director of the sixth board of directors √
2.00 number of candidates for the proposal on the election of independent directors of the sixth board of directors by the general election of the board of directors of the company (3)
2.01 elect Ms. Huang Lianxi as the independent director of the sixth board of directors of the company √
2.02 elect Mr. Zhang taoyong as the independent director of the sixth board of directors of the company √
2.03 elect Mr. Wang Gang as the independent director of the sixth board of directors of the company √
3.00 number of persons to be elected in the proposal on the general election of shareholders’ representative supervisors of the sixth board of supervisors (2)
3.01 elect Mr. Qiu Heng as the shareholder representative supervisor of the sixth board of supervisors √
3.02 elect Ms. Ma Jinxia as the shareholder representative supervisor of the sixth board of supervisors √
4、 On site meeting registration method
1. Registration method
(1) Registration of legal person shareholders: the legal representative of qualified legal person shareholders shall go through the registration formalities with the copy of legal person business license stamped with the official seal, shareholder securities account card, qualification certificate of legal representative and his own ID card; If an agent is entrusted to attend the meeting, the agent must also register with the company with the power of attorney of the legal person stamped with the official seal (see Annex 1 for the format) and his own ID card.
(2) Registration of natural person shareholders: qualified natural person shareholders shall register with their own ID card and shareholder securities account card; If an agent is entrusted to attend the meeting, the agent shall also register with the company with the shareholder’s power of attorney (see Annex 1 for the format) and his own ID card.
(3) Registration of non local shareholders: non local shareholders can register by letter or fax before the deadline for registration (they must be delivered or faxed to the company before 17:00 on Friday, March 11, 2022, and the letter registration shall be subject to the date of the local postmark). Telephone registration is not accepted. Shareholders are requested to carefully fill in the registration form of participating shareholders (see Annex 2 for the format), and attach copies of ID card, unit license and shareholder securities account card for registration confirmation. 2. Registration time: 9:00 a.m. to 17:00 p.m. on Friday, March 11, 2022.
3. Place of registration and place of delivery of power of attorney: No. 501, Hushu South Road, Hangzhou, Hanjia Design Group Co.Ltd(300746) board of directors office. Please indicate the words “general meeting of shareholders” in the letter, zip code: 310005.
4. Shareholders and shareholders’ agents attending the on-site meeting shall bring relevant certificates to the venue half an hour before the meeting, so as to sign in and enter the site.
At this shareholders’ meeting, the company will provide shareholders with an online voting platform, and shareholders can vote through the trading system or Internet system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Participate in online voting. See Annex 3 for the specific operation process of online voting.
6、 Other matters
1. Meeting contact information:
Contact: Huang Guohua
Tel.: 057189975015, fax: 057189975015
Contact email: [email protected].
2. The on-site meeting of the general meeting of shareholders will last for half a day, and the accommodation, transportation and other expenses of the participants shall be borne by themselves. 7、 Documents for future reference
1. Resolution of the 22nd Meeting of Hanjia Design Group Co.Ltd(300746) the 5th board of directors;
2. Resolution of the 17th meeting of Hanjia Design Group Co.Ltd(300746) the 5th board of supervisors.
8、 Attachment
Annex 1: power of attorney
Annex 2: registration form of shareholders attending the meeting
Annex 3: specific operation process of participating in online voting
It is hereby announced.
Hanjia Design Group Co.Ltd(300746) board of directors February 25, 2022
Power of attorney
I hereby authorize Mr. / Ms. to attend the meeting of Hanjia Design Group Co.Ltd(300746) Group Co., Ltd. on my / our behalf
The first extraordinary general meeting of shareholders of the company in 2022 and exercise the voting rights on behalf of the company.
Name of client: nature of shares:
Principal’s ID number or business license number:
Client’s stock account No.: number of shares held: shares
The name of the trustee: the ID number of the trustee:
I / our company voted on the proposal of the general meeting of shareholders as follows:
Proposal remarks
Code proposal name column checked
