Securities code: 003038 securities abbreviation: Anhui Xinbo Aluminum Co.Ltd(003038) Announcement No.: 2022-026 Anhui Xinbo Aluminum Co.Ltd(003038)
Notice on proposing to convene the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Anhui Xinbo Aluminum Co.Ltd(003038) (hereinafter referred to as “the company”) deliberated and adopted the proposal on convening the 2021 annual general meeting of shareholders at the 15th meeting of the second board of directors held on February 24, 2022, and decided to convene the 2021 annual general meeting of shareholders on March 18, 2022. The relevant matters are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders.
2. Convener of the general meeting of shareholders: the second board of directors of the company.
3. Legality and compliance of the meeting: the convening and convening procedures of the general meeting of shareholders comply with the provisions of relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 14:30, March 18, 2022 (Friday).
(2) Online voting time:
① The trading time of Shenzhen stock exchange is from 13:00 to 15:00 on September 9, 2029 and from 2:30 to 15:30 on the Internet;
② The time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 a.m. to 15:00 a.m. on March 18, 2022.
5. Meeting mode: the combination of on-site voting and online voting is adopted.
(1) On site voting: shareholders attend the meeting in person or entrust others to attend the meeting by power of attorney;
(2) Online voting: this general meeting of shareholders provides all shareholders with an online voting platform through Shenzhen securities trading system and Internet voting system. Shareholders of the company registered on the equity registration date can exercise their voting rights through the above system during online voting time.
Shareholders of the company shall choose one of on-site voting and online voting. In case of repeated voting of the same voting right, the first voting result shall prevail.
6. Equity registration date: Friday, March 11, 2022.
7. Meeting attendees
(1) Shareholders or their agents who hold the issued voting shares of the company on the equity registration date; At the closing of the afternoon of March 11, 2022 on the equity registration date, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Corporation Limited who have issued voting shares have the right to attend the shareholders’ meeting, and can entrust an agent to attend and vote in writing. The shareholder agent does not have to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company;
(3) Witness lawyer employed by the company.
8. Venue: conference room on the 8th floor of Anhui Xinbo Technology Co., Ltd., Tianchang City, Anhui Province.
2、 Matters considered at the meeting
1. Consideration of the full text of the 2021 annual report and its summary;
2. Review the work report of the board of directors in 2021;
3. Review the work report of the board of supervisors in 2021
4. Review the financial statement report of 2021;
5. Review the financial budget report for 2022;
6. Review the proposal on the plan for profit distribution and conversion of capital reserve into share capital in 2021; 7. Deliberating the proposal on the self-evaluation report on internal control in 2021;
8. Review the proposal on the annual storage and use of raised funds in 2021;
9. Deliberating the proposal on the guarantee provided by the actual controller for the company and related party transactions;
10. Review the proposal on the remuneration of directors and senior managers of the company in 2021;
11. Deliberating the proposal on renewing the appointment of accounting firms;
12. Deliberating the proposal on Amending the articles of association.
The above proposal was deliberated and adopted at the 15th meeting of the second board of directors and the 14th meeting of the second board of supervisors held by the company on February 24, 2022. For details, see the company’s disclosure on cninfo.com（ http://www.cn.info.com.cn. ）, securities times, China Securities News, Shanghai Securities News and Securities Daily.
For the proposals considered at this shareholders’ meeting, the votes of small and medium-sized investors shall be counted separately and the results shall be disclosed publicly. Small and medium-sized investors refer to shareholders who individually or jointly hold more than 5% of the shares of listed companies and other shareholders other than directors, supervisors and senior managers of the company.
3、 Proposal code
remarks
Proposal code proposal name the ticked column can vote
100 total proposal √
1.00 full text and summary of 2021 annual report √
2.00 work report of the board of directors in 2021 √
3.00 work report of the board of supervisors in 2021 √
4.00 financial final accounts report of 2021 √
5.00 financial budget report for 2022 √
6.00 profit distribution and capital reserve converted into share capital in 2021 √
Proposal on emergency plan
7.00 proposal on self evaluation report of internal control in 2021 √
8.00 √ on the annual deposit and use of raised funds in 2021
Proposal
9.00 √ on the guarantee provided by the actual controller for the company and related party transactions
Proposal
10.00 discussion on the remuneration of directors and senior managers of the company in 2021 √
Case
11.00 proposal on re employment of accounting firm √
12.00 proposal on Amending the articles of association √
4、 Meeting registration and other matters
1. Registration method:
(1) Registration of corporate shareholders: the legal representative or the agent entrusted by the legal representative shall attend the meeting.
If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card / shareholding certificate, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card; If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, a copy of the business license stamped with the official seal, the power of attorney issued by the legal representative (Annex 2), the identity certificate of the legal representative and the account card / shareholding certificate of the legal person shareholder;
(2) Registration of natural person shareholders: they shall go through the registration procedures with their own ID card, shareholder account card / shareholding certificate; If a natural person shareholder entrusts an agent, the agent shall go through the registration formalities with his own ID card, power of attorney (Annex 2), the client’s shareholder account card / shareholding certificate and the client’s ID card;
(3) Registration of non local shareholders: it can be registered by letter or fax. Shareholders should carefully fill in the registration form of shareholders’ participation (Annex 3) for registration confirmation. Fax or letter should be delivered or faxed to the Securities Department of the company before 17:00 on March 17, 2022.
2. Registration time: 9:00-12:00 a.m. and 14:00-17:00 p.m. on Tuesday, March 15, 2022, Wednesday, March 16, 2022 and Thursday, March 17, 2022.
3. Registration place: Securities Department, 8th floor, office building of Anhui Xinbo Technology Co., Ltd., at the intersection of Jingwu road and S312, Chuzhou high tech Industrial Development Zone, Tianchang City, Anhui Province.
Postal Code: 239304, please indicate the words “general meeting of shareholders” in the letter.
4. Precautions:
(1) The original or copy of the above supporting documents can be presented when registering, but the ID card and power of attorney (Annex 2) of the attendees must be presented when signing in at the meeting;
(2) Shareholders and shareholders’ agents attending the on-site meeting shall carry the original of relevant certificates and go through the registration formalities at the venue one hour before the meeting;
(3) Telephone registration is not accepted.
5. Contact information
Contact: Zhang Haitao
Email: [email protected].
Tel.: 0550-7867688
Fax: 0550-7867689
Mailing address: Securities Department, 8th floor, office building of Anhui Xinbo Technology Co., Ltd., intersection of Jingwu road and S312, Chuzhou high tech Industrial Development Zone, Tianchang City, Anhui Province.
6. Other matters
(1) The on-site meeting of the general meeting of shareholders lasts for half a day, and the transportation, accommodation and other expenses of the participants shall be borne by themselves. (2) Handling method of abnormal conditions of online voting system: during online voting, if the online voting system is affected by major emergencies, the process of this shareholders’ meeting shall be carried out according to the notice of the same day.
5、 Specific operation process of participating in online voting
The company will provide shareholders with an online voting platform for this shareholders’ meeting. Shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system（ http://wltp.cn.info.com.cn. ）See Annex 1 for the specific operation process of online voting.
6、 The document for reference Anhui Xinbo Aluminum Co.Ltd(003038) the resolution of the 15th meeting of the second board of directors is hereby announced
Anhui Xinbo Aluminum Co.Ltd(003038)
Board of directors
February 24, 2022
Specific operation process of online voting
1、 Procedures for online voting
1. Voting code: 363038
2. Voting abbreviation: xinplatinum voting
3. Fill in the voting opinions: agree, disagree and abstain.
4. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on March 18, 2022, i.e. 9:15-9:25, 9:30-11:30 and
13:00—15:00。
2. Shareholders can log in to the trading client of the securities company and vote through the trading system
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting at any time from 9:15 a.m. to 15:00 p.m. on March 18, 2022.
2. Shareholders who vote online through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for identity authentication business of investors’ network services of Shenzhen Stock Exchange, and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders log in according to the obtained service password or digital certificate http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time.
Power of attorney
I hereby entrust Mr. (Ms.) to attend the 2021 annual general meeting of shareholders of Anhui xinplatinum Aluminum Co., Ltd. on my behalf and exercise the voting right on my behalf, and vote on the following proposals at the general meeting of shareholders according to the following instructions. If no instructions are given, the trustee has the right to vote according to his own wishes.
The remarks are the same as those of the anti rejection proposal. The name of the proposal means the column checked for the right code
