Securities code: 300938 securities abbreviation: Emtek (Shenzhen) Co.Ltd(300938) Announcement No.: 2022-018 Emtek (Shenzhen) Co.Ltd(300938)
Notice on convening the second extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Emtek (Shenzhen) Co.Ltd(300938) (hereinafter referred to as “the company” or ” Emtek (Shenzhen) Co.Ltd(300938) “) is scheduled to hold the second extraordinary general meeting of shareholders in 2022 by combining on-site voting and online voting at 14:30 p.m. on Monday, February 28, 2022. The relevant matters of this meeting are hereby notified as follows:
1、 Basic information of the meeting
(I) session of the general meeting of shareholders: the second extraordinary general meeting of shareholders in 2022
(II) convener of the general meeting of shareholders: the board of directors of the company
(III) legality and compliance of the meeting: according to the proposal on convening the general meeting of shareholders deliberated and adopted at the 26th meeting of the third board of directors of the company, the convening and convening procedures of the general meeting of shareholders comply with the company law of the people’s Republic of China, the listing rules of Shenzhen Stock Exchange gem and other relevant laws, administrative regulations, departmental rules Provisions of normative documents and the articles of association.
(IV) date and time of the meeting
1. On site meeting time: 14:30 p.m. on Monday, February 28, 2022.
2. The voting time of Shenzhen stock exchange is from 13:00 a.m. to 15:30 p.m. on the Internet, and the specific voting time is from 2:30 a.m. to 15:30 p.m. on September 9, 2029; The specific time of online voting through the Internet voting system is any time from 9:15 a.m. to 15:00 p.m. on February 28, 2022.
(V) convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting.
On site voting: shareholders attend the meeting in person or entrust others to attend the meeting by power of attorney;
Online voting: the general meeting of shareholders passed the trading system and Internet voting system of Shenzhen Stock Exchange（ http://wltp.cn.info.com.cn. ）Provide online voting platform for all shareholders. Shareholders of the company registered on the equity registration date can exercise their voting rights through the above system during online voting time.
The shareholders of the company can only choose one of on-site voting and online voting. If there is repeated voting for the same voting right, the first voting result shall prevail.
(VI) equity registration date of the meeting: Wednesday, February 23, 2022
(VII) attendees:
1. As of the closing of the afternoon of February 23, 2022 (Wednesday), the equity registration date, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. All the above shareholders of the company have the right to attend the general meeting of shareholders and may entrust a proxy in writing to attend and vote. The proxy of the shareholder may not be a shareholder of the company;
2. Directors, supervisors and senior managers of the company;
3. Witness lawyers and relevant personnel employed by the company;
4. Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
(VIII) site meeting place: Conference Room 601, building a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen.
2、 Matters considered at the meeting
The proposals considered at this shareholders’ meeting are as follows:
1. Proposal on the general election of the board of directors of the company and the nomination of candidates for non independent directors of the Fourth Board of directors;
1.01 elect Mr. LV Jiezhong as a candidate for non independent directors of the Fourth Board of directors
1.02 elect Mr. LV Baozhong as a candidate for non independent directors of the Fourth Board of directors
1.03 elect Mr. Wang Jianjun as a candidate for non independent directors of the Fourth Board of directors
1.04 elect Mr. Li Guoping as a candidate for non independent directors of the Fourth Board of directors
1.05 elect Mr. Li Shengsheng as a candidate for non independent directors of the Fourth Board of directors
1.06 elect Mr. Xiao Zhongguo as a candidate for non independent directors of the Fourth Board of directors
The above non independent directors are elected by cumulative voting.
2. Proposal on the general election of the company’s board of directors and the nomination of independent director candidates for the Fourth Board of directors 2.01 elected Ms. Zhang Min as the independent director candidate for the Fourth Board of directors
2.02 elect Mr. Chen ruohua as the candidate for independent director of the Fourth Board of directors
2.03 elect Mr. Wu Hualiang as the candidate for independent director of the Fourth Board of directors
The above independent directors are elected by cumulative voting. The qualification and independence of independent director candidates shall be filed and reviewed by Shenzhen Stock Exchange, and the shareholders’ meeting can vote only if there is no objection.
3. Proposal on the general election of the board of supervisors of the company and the nomination of candidates for non employee representative supervisors of the Fourth Board of supervisors
3.01 elect Mr. Yang Yu as the candidate of non employee representative supervisor of the Fourth Board of supervisors
3.02 elect Ms. Liu Wanru as the candidate of non employee representative supervisor of the Fourth Board of supervisors
The above non employee representative supervisors shall be elected by cumulative voting.
The above proposal has been deliberated and adopted at the 26th meeting of the third board of directors and the 18th meeting of the third board of supervisors of the company. For details, please refer to the company’s website on February 11, 2022（ http://www.cn.info.com.cn. ）Published announcements and relevant documents.
3、 Proposal code
remarks
Proposal code proposal name the ticked column can vote
Cumulative voting proposal
1.00 proposal on the general election of the board of directors of the company and the nomination of 6 independent candidates for the Fourth Board of directors
1.01 elect Mr. LV Jiezhong as a candidate for non independent director of the Fourth Board of directors √
1.02 elect Mr. LV Baozhong as a candidate for non independent director of the Fourth Board of directors √
1.03 elect Mr. Wang Jianjun as a candidate for non independent director of the Fourth Board of directors √
1.04 elect Mr. Li Guoping as a candidate for non independent director of the Fourth Board of directors √
1.05 elect Mr. Li Shengsheng as a candidate for non independent director of the Fourth Board of directors √
1.06 elect Mr. Xiao Zhongguo as a candidate for non independent director of the Fourth Board of directors √
2.00 proposal on the general election of the board of directors of the company and the nomination of 3 personnel candidates for independent directors of the Fourth Board of directors
2.01 elect Ms. Zhang Min as an independent director candidate of the Fourth Board of directors √
2.02 elect Mr. Chen ruohua as the candidate for independent director of the Fourth Board of directors √
2.03 elect Mr. Wu Hualiang as an independent director candidate of the Fourth Board of directors √
3.00 proposal on the general election of the board of supervisors of the company and the nomination of two non employees to be elected on behalf of the supervisor candidates for the Fourth Board of supervisors
Elect Mr. Yang Yu as the candidate of non employee representative supervisor of the Fourth Board of supervisors of the company
3.01 persons √
Elect Ms. Liu Wanru as the non employee representative supervisor of the Fourth Board of supervisors of the company
3.02 selection √
4、 Meeting registration and other matters
(I) registration time: from 8:30 a.m. to 12:00 p.m. and from 13:00 p.m. to 17:00 p.m. on February 25, 2022.
(II) place of registration: Room 601, block a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen.
(III) registration method:
1. The legal representative or the agent entrusted by the legal person shareholder shall attend the meeting.
If the legal representative attends the meeting, he shall go through the registration formalities with the securities account card of the legal person shareholder, the business license of the enterprise legal person stamped with the official seal (copy of the original and duplicate), the identity certificate of the legal representative and the resident identity card; If a legal person shareholder entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the securities account card of legal person shareholder, the business license of enterprise legal person with official seal (copy of original and duplicate), the power of attorney issued by the shareholder (see Annex 2 for details) and the resident ID card of the agent.
Continued; If a natural person shareholder entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the shareholder’s securities account card, resident ID card, power of attorney issued by the shareholder (see Annex 2 for details) and resident ID card of the trustee.
3. Non local shareholders can register by letter or e-mail. Shareholders should carefully fill in the registration form of participating shareholders (see Annex 3 for details) for registration confirmation. Telephone registration and fax registration are not accepted.
The letter should be delivered to the Securities Department of the company before 17:00 on February 25, 2022, and the mail should be delivered to the company’s mailbox before 17:00 on February 25, 2022. Mail to: [email protected]. (please indicate “general meeting” in the title of the email); Please send your letter to the Securities Department of company 601, block a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen, zip code: 518000. (please mark “general meeting” on the envelope).
5、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system（ http://wltp.cn.info.com.cn. ）Please refer to Annex 1 for the specific operation process and format involved in online voting.
6、 Other matters
(I) the duration of the meeting is expected to be half a day. The accommodation, transportation and other related expenses of the participants shall be borne by themselves.
(II) meeting contact: Cai Dagui
Conference Tel.: 0755-86537785
Contact address: 601, block a, building 11, Shenzhen Bay science and technology ecological park, Nanshan District, Shenzhen.
Postal Code: 518000
(III) shareholders and authorized agents of shareholders attending the on-site meeting shall arrive at the meeting place within half an hour before the meeting, and bring the originals of shareholder’s securities account card, shareholding certificate, resident ID card, power of attorney and so on to sign in.
7、 Documents for future reference
1. Resolution of the third session of the 26th board of directors;
2. Resolutions of the 18th meeting of the third board of supervisors;
8、 Annex 1: specific operation process of participating in online voting; Annex 2: power of attorney; Annex 3: registration form of shareholders attending the meeting; It is hereby announced.
Emtek (Shenzhen) Co.Ltd(300938) board of directors February 11, 2022
Specific operation process of participating in online voting
1、 Procedures for online voting
(I) voting code: 350938
Voting abbreviation: information test voting
(II) fill in the voting opinions or election votes.
Proposals 1, 2 and 3 are cumulative voting proposals. For each share held by shareholders, they will have the same number of election votes for the directors or supervisors to be elected under each proposal group. The number of election votes owned by shareholders can be concentrated on one candidate or several candidates. Shareholders shall vote within the limit of the number of voting votes of each proposal group. If the number of voting votes cast by shareholders exceeds the number of voting votes they have, their voting votes for the proposal group shall be deemed invalid. If you disagree with a candidate, you can vote zero for the candidate. If a shareholder holds shares of the same class of the listed company through multiple shareholder accounts, the number of voting votes he owns shall be calculated according to the number of shares of the same class under all shareholder accounts owned by the shareholder. When a shareholder uses any shareholder account holding shares of the same class of the listed company to vote, he shall vote within the limit of the number of election votes corresponding to all shares of the same class under all shareholder accounts he owns. If shareholders vote separately through multiple shareholder accounts, the number of election votes recorded in the first valid voting results shall prevail.
List of election votes for candidates under cumulative voting system
Fill in the number of election votes cast for candidates
Vote X1 for candidate a
Vote x2 for candidate B
…… ……
