Securities code: 300657 securities abbreviation: Xiamen Hongxin Electronics Technology Group Inc(300657) Announcement No.: 2022-027
Xiamen Hongxin Electronics Technology Group Inc(300657)
Notice on convening the third extraordinary general meeting of shareholders in 2022
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
According to the relevant provisions of the company law and the articles of association, Xiamen Hongxin Electronics Technology Group Inc(300657) (hereinafter referred to as “the company”) the 37th meeting of the third board of directors decided to convene the third extraordinary general meeting of shareholders in 2022 on February 28, 2022. The relevant meetings are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: the third extraordinary general meeting of shareholders in 2022
2. Convener of the general meeting of shareholders: the general meeting of shareholders was convened by the board of directors. The proposal on convening the third extraordinary general meeting of shareholders in 2022 was deliberated and adopted at the 37th meeting of the third board of directors on February 11, 2022, and it was decided to convene the third extraordinary general meeting of shareholders in 2022 at 14:50 p.m. on February 28, 2022 in the conference room of the company.
3. Legality and compliance of the meeting: the meeting of the general meeting of shareholders is held in accordance with the company law, the rules of procedure of the general meeting of shareholders, the Listing Rules of gem shares of Shenzhen Stock Exchange (revised in 2020), the articles of association and other relevant provisions.
4. Time of meeting:
(1) On site meeting time: 14:50 pm on Monday, February 28, 2022.
(2) Online voting time:
1) The specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25 am, 9:30-11:30 PM and 13:00-15:00 pm on February 28, 2022;
2) The specific voting time of Shenzhen stock exchange is February 28, 2022
9: Any time between 15-15:00.
5. Convening method of the meeting: this general meeting of shareholders is held by combining on-site voting and online voting. Shareholders of the company shall choose one of on-site voting and online voting. If there is repeated voting for the same voting right, the first voting result shall prevail.
6. Equity registration date of the meeting: Wednesday, February 23, 2022
7. Attendees:
(1) Shareholders holding shares of the company on the equity registration date.
At the closing of the afternoon of the equity registration day, all shareholders of the company registered in CSDCC Shenzhen Branch have the right to attend the general meeting of shareholders, and can entrust an agent in writing to attend the meeting and vote. The shareholder agent does not need to be a shareholder of the company.
(2) Directors, supervisors and senior managers of the company.
(3) Witness lawyers and relevant personnel employed by the company.
8. Venue: conference room 4f, company 1# building, No. 19, Xianghai Road, Xiang’an District, Xiamen
2、 Matters considered at the meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 proposal on providing guarantee for subsidiary’s application for financing credit √
The above proposal has been deliberated and approved at the 37th meeting of the third board of directors of the company. For details, see the company’s disclosure on cninfo.com on the same day（ http://www.cn.info.com.cn. ）Relevant announcements.
According to the requirements of the rules for the general meeting of shareholders of listed companies, the above proposal is a major matter involving the interests of small and medium-sized investors. The company will count the votes of small and medium-sized investors separately and make public disclosure according to the vote counting results.
3、 Meeting registration measures
1. Registration method: shareholders can register on site, by letter or by fax (if registered by letter or fax, please confirm by telephone).
(1) Natural person shareholders shall go through the registration procedures with their own ID card and shareholder account card; If a natural person shareholder entrusts an agent to attend the meeting, it shall go through the registration formalities with the agent’s ID card, power of attorney (Annex II), the principal’s shareholder account card and the principal’s ID card.
(2) The legal representative or the agent entrusted by the legal representative shall attend the meeting. If the legal representative attends the meeting, he shall go through the registration formalities with the shareholder’s account card, the copy of the business license stamped with the official seal, the certificate of the legal representative and the ID card. If the legal representative entrusts an agent to attend the meeting, the agent shall go through the registration formalities with the agent’s ID card, the copy of the business license stamped with the official seal, the power of attorney issued by the legal representative, the identity certificate of the legal representative and the stock account card of the legal person shareholder.
(3) Non local shareholders can register by letter or fax. Shareholders should carefully fill in the registration form of participating shareholders (Annex III) for registration confirmation.
2. Registration time: the on-site registration time of this general meeting of shareholders is 9:00 to 12:00 a.m. and 13:00 to 17:00 p.m. on February 24, 2022. Those registered by letter or fax must be delivered or faxed to the company before 18:00 on February 25, 2022.
3. Registration place: Office of the board of directors Xiamen Hongxin Electronics Technology Group Inc(300657) No. 19, Xianghai Road, Xiang’an torch high tech Zone, Xiamen
4. Meeting contact information
Contact: he ya
Tel: 0592-3160382
Fax: 0592-3155777
mail box: [email protected].
Mailing address: No. 19, Xianghai Road, Xiang’an Torch Industrial Zone, Xiamen
Postal Code: 361101
The on-site meeting of the general meeting of shareholders lasts for half a day, and the attending shareholders or entrusted agents shall bear their own expenses such as accommodation and transportation.
5. Precautions:
(1) The original or copy of the above supporting documents can be presented when handling the registration, and the non local shareholders can register by letter or fax with the above relevant certificates.
(2) When signing in for the meeting, the ID card and power of attorney of the attendees must show the original and arrive at the venue half an hour before the meeting.
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, shareholders can vote through the trading system of Shenzhen Stock Exchange and Internet voting system (website: http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of online voting.
5、 Documents for future reference
1. Resolution of the 37th meeting of the third board of directors of the company.
2. Other documents for future reference.
Annex I: specific operation process of online voting Annex II: power of attorney Annex III: registration form of shareholders participating in the meeting is hereby announced.
Xiamen Hongxin Electronics Technology Group Inc(300657) board of directors February 11, 2022
Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation of ordinary shares: the voting code is “350657”, and the voting abbreviation is “Hongxin voting”. 2. Voting opinion.
(1) Fill in voting opinions
The proposals of this shareholders’ meeting are non cumulative voting proposals, and the voting opinions are filled in: agree, disagree and abstain. (2) When shareholders vote on the general proposal, they are deemed to express the same opinions on all other proposals except the cumulative voting proposal.
In case of repeated voting by shareholders on the same proposal, the first valid vote shall prevail. If the shareholder votes on the sub proposal first and then on the general proposal, the voting opinion of the sub proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the sub proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: 9:15-9:25 am, 9:30-11:30 PM and 13:00-15:00 pm on February 28, 2022;
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting at 9:15-15:00 on February 28, 2022.
2. Shareholders who conduct online voting through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time. Annex II:
Xiamen Hongxin Electronics Technology Group Inc(300657)
Power of attorney of the third extraordinary general meeting of shareholders in 2022
I hereby entrust (Mr. / Mrs.) (ID number:) to represent myself (our company) to attend the third extraordinary shareholders’ meeting in 2022 (hereinafter referred to as “this meeting”) held in February 28, 2022 by Xiamen Hongxin Electronics Technology Group Inc(300657) . The voting instructions of myself (the company) for each deliberation item included in the agenda of this meeting are as follows (clearly express the opinions of “approval”, “abstention” or “objection”. If there is no specific instruction for the deliberation item, the trustee has the right to vote according to his own will). The trustee has the right to exercise the voting right within the scope of authorization determined in this power of attorney, And sign the relevant documents that need to be signed for this shareholders’ meeting.
Name of shareholder: number of shares held: shares
Remarks: for or against abstention
Proposal code and proposal name
Objective can
vote
100 total proposals: represent all the following proposals √
Non cumulative voting proposal
1.00 proposal on providing guarantee for subsidiary’s application for financing credit √
The term of validity of this power of attorney is: mm / DD / yyyy to mm / DD / yyyy.
Name of the client (official seal):
The ID number of the client (business license No.):
Client’s shareholder account:
Name of trustee:
Date of entrustment:
(Note: the power of attorney is valid for newspaper cutting, photocopying or self-made according to the above format; the unit entrustment must be stamped with the official seal of the unit.)
Annex III:
Xiamen Hongxin Electronics Technology Group Inc(300657)
Register of shareholders attending the third extraordinary general meeting of shareholders in 2022
Name of shareholder unified social credit code (legal person) or ID card (natural person)
Number of shares held by shareholder account
(shares)
Contact telephone contact email
Contact address agent (if any) name agent (if any) ID card shareholder signature registration date note: the name of the shareholder must be the same as that contained in the register.
