Securities code: Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068) securities abbreviation: Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068) Announcement No.: 2022025 Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the information disclosed is true, accurate and complete without false records, misleading statements or major omissions.
Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068) (hereinafter referred to as “the company” or “the company”) convened the 8th meeting of the second board of directors on March 31, 2022, deliberated and adopted the proposal on proposing to convene the 2021 annual general meeting of shareholders, and decided to convene the 2021 annual general meeting of shareholders on Tuesday, April 26, 2022. The relevant matters are hereby notified as follows:
1、 Basic information of the meeting
1. Session of the general meeting of shareholders: 2021 annual general meeting of shareholders
2. Convener of the general meeting of shareholders: the board of directors of the company
3. Legality and compliance of the meeting: the proposal on convening the 2021 annual general meeting of shareholders was deliberated and adopted at the 8th meeting of the second board of directors of the company. The convening and convening of this general meeting of shareholders comply with relevant laws, administrative regulations, departmental rules, normative documents and the articles of association.
4. Date and time of the meeting:
(1) On site meeting time: 14:00, April 26, 2022
(2) Online voting time: April 26, 2022. Of which:
The specific time of online voting through the trading system of Shenzhen stock exchange is: 9:15-9:25, 9:30-11:30 and 13:00-15:00 on April 26, 2022;
The specific time of voting through the Internet voting system of Shenzhen stock exchange is any time from 9:15 to 15:00 on April 26, 2022.
5. Convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting.
(1) On site voting: shareholders attend the on-site meeting in person or entrust others to attend the on-site meeting through a power of attorney.
(2) Online voting: the company will vote through the Shenzhen stock exchange trading system and Internet voting system（ http://wltp.cn.info.com.cn. ）Provide online voting platform for all shareholders. Shareholders of the company registered on the equity registration date can exercise their voting rights through the above system during online voting time. Shareholders shall choose one of on-site voting and online voting, and cannot vote repeatedly. In case of repeated voting for the same voting right, the first voting result shall prevail.
6. Equity registration date of the meeting: Tuesday, April 19, 2022.
7. Attendees:
(1) As of the closing of Shenzhen Stock Exchange on the afternoon of April 19, 2022, the equity registration date, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend the shareholders’ meeting, and can entrust an agent to attend the meeting and vote in writing. The shareholder agent does not have to be a shareholder of the company;
(2) Directors, supervisors and senior managers of the company;
(3) Lawyers employed by the company;
(4) Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
8. Venue: room Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068) of No. 111 Lingang Road, Renhe street, Yuhang District, Hangzhou, Zhejiang
2、 Matters considered at the meeting
1. Matters to be considered at this general meeting
remarks
Proposal code proposal name the ticked column can vote
100 total proposals: all proposals except cumulative voting proposals √
Non cumulative voting proposal
1.00 annual report of 2021 and its summary √
2.00 work report of the board of directors in 2021 √
3.00 work report of the board of supervisors in 2021 √
4.00 proposal on the company’s 2021 profit distribution plan √
5.00 final financial statement report of 2021 √
6.00 about the renewal of Lixin Certified Public Accountants (special general partnership): 2022 √
Proposal of annual audit institution
7.00 remuneration plan for directors, supervisors and senior managers in 2022 √
Motion
8.00 proposal on Amending the articles of association √
9.00 proposal on Amending the rules of procedure of the general meeting of shareholders √
10.00 proposal on Amending the rules of procedure of the board of directors √
11.00 proposal on Amending the working system of independent directors √
12.00 proposal on Amending the raised funds management system √
13.00 proposal on Amending the administrative measures for separate vote counting of small and medium-sized investors √
2. Time and media of disclosure of each proposal
The above proposal has been deliberated and approved at the 8th meeting of the second board of directors and the 6th meeting of the second board of supervisors. The independent directors of the company have issued their prior approval opinions on proposal 4.00 and their independent opinions on proposal 4.00, proposal 6.00 and proposal 7.00. For details, please refer to the relevant announcements disclosed by the company in the information disclosure media specified by the CSRC on the same day.
3. Other instructions
The above proposals are major issues affecting the interests of small and medium-sized investors. The company will vote on small and medium-sized investors (referring to shareholders who individually or jointly hold more than 5% of the company’s shares and other shareholders other than the company’s directors, supervisors and senior managers), count their votes separately, and make public disclosure according to the vote counting results.
Proposal 8, proposal 9 and proposal 10 are special resolutions, which can only come into force after being approved by more than 2 / 3 of the voting rights held by shareholders (including shareholders’ agents) attending the general meeting of shareholders.
At this shareholders’ meeting, the independent directors of the company will report on their work in 2021.
3、 Meeting registration method
1. Registration method: on-site registration, registration by letter, fax or e-mail;
2. Registration time: the on-site registration time range of this general meeting of shareholders is 9:00-11:30 a.m. and 13:00-17:00 p.m. on April 22, 2022;
3. Registration procedures:
(1) Registration of corporate shareholders: corporate shareholders shall be represented at the meeting by the legal representative or the agent entrusted by the legal representative. If the legal representative attends the meeting, he / she shall present his / her ID card, a copy of the business license stamped with the company’s official seal, and valid certificates proving his / her qualification as legal representative; If an agent is entrusted to attend the meeting, the agent shall present his ID card, a copy of the business license stamped with the company’s official seal, and a written power of attorney issued by the legal representative of the legal person shareholder unit according to law (Annex III);
(2) Registration of natural person shareholders: if individual shareholders attend the meeting in person, they shall show their ID card or other valid certificates or certificates that can indicate their identity and shareholding certificates; If you entrust others to attend the meeting, you should show your valid ID card and written power of attorney (Annex III);
(3) In addition to providing documents in accordance with (1) and (2) above, the shareholders of the margin trading credit account shall also go through the registration formalities with the power of attorney with official seal issued by the opening securities company and the copy of the business license. The power of attorney shall indicate the number of shares held by the participants.
4. Please carefully fill in the registration form of shareholders’ participation (Annex II) for the registration of the meeting. Non local shareholders can register the meeting by letter, fax or e-mail (it must be delivered or faxed to the company before 17:00 p.m. on April 22, 2022, please indicate the words “general meeting of shareholders”). If non local shareholders register by e-mail, written letter or fax, please confirm with the company by telephone after sending e-mail, written letter or fax.
5, in order to prevent the spread of New Coronavirus pneumonia and protect the health and safety of participants, the company encourages and recommends that shareholders take the lead in adopting the Internet voting mode to participate in this general meeting of shareholders.
Shareholders and shareholders’ agents who intend to attend the on-site meeting must contact the company before 12:00 on April 26, 2022, truthfully register the recent personal travel, health status and other information, and provide 48 hour nucleic acid test report on the day of attending the meeting. Shareholders and shareholders’ agents who do not meet the epidemic prevention requirements will not be able to enter the meeting site.
According to the latest epidemic prevention requirements, the company will implement the epidemic prevention and control of the on-site meeting place of the general meeting of shareholders, invite the on-site shareholders or shareholders’ agents to take epidemic prevention measures on the way to and from the meeting, and cooperate with the relevant epidemic prevention work arrangement of the meeting place. Masks should be worn throughout the meeting.
If shareholders or agents attend the meeting on site, in addition to carrying relevant certificates and materials, please do a good job in personal protection and comply with relevant local epidemic prevention and control requirements.
Shareholders and shareholders’ agents attending the on-site meeting shall carry the original of relevant certificates and go through the sign in procedures at the venue half an hour before the meeting. The duration of the meeting is expected to be half a day, and the transportation and accommodation expenses of the participants will be borne by themselves.
6. Contact information of the general meeting of shareholders:
Contact: Fu Jiaqi
Tel: 057188522803
Fax: 057188522803
Email: [email protected].
Address of registration and letter delivery: Office of the Secretary of the board of directors, No. 111 Lingang Road, Renhe street, Yuhang District, Hangzhou, Zhejiang Province
4、 Specific operation process of participating in online voting
At this shareholders’ meeting, the company will provide shareholders with an online voting platform. Shareholders can vote through the Shenzhen stock exchange system and the Internet voting system（ http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of online voting.
5、 Documents for future reference
1. Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068) the resolution of the 8th meeting of the second board of directors;
2. Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068) the resolution of the sixth meeting of the second board of supervisors;
3. Other documents required by Shenzhen Stock Exchange.
It is hereby announced.
Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068) board of directors April 6, 2022 Annex I:
Specific operation process of participating in online voting
1、 Procedures for online voting
1. Voting code and voting abbreviation: the voting code is “351068”, and the voting abbreviation is “earth voting”.
2. Fill in the voting opinions or election votes.
For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all proposals except the cumulative voting proposal.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of the exchange
1. Voting time: trading time on April 26, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
III Procedures for voting through the Internet voting system of the exchange
1. The Internet voting system will start voting at any time from 9:15 to 15:00 on April 26, 2022.
2. For online voting through the Internet voting system, shareholders need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of the exchange within the specified time.
Annex II:
Hangzhou Dadi Haiyang Environmental Protection Co.Ltd(301068)
Registration form of shareholders’ Participation
Name or identity card ID number or unity
