Stock abbreviation: Hainan Strait Shipping Co.Ltd(002320) Stock Code: Hainan Strait Shipping Co.Ltd(002320) Announcement No.: 202210 Hainan Strait Shipping Co.Ltd(002320)
Notice on convening the 2021 annual general meeting of shareholders
The company and all members of the board of directors guarantee that the contents of the announcement are true, accurate and complete, and are liable for false records, misleading statements or major omissions in the announcement.
1、 Basic information of the meeting
(I) session of the general meeting of shareholders: 2021 annual general meeting of shareholders
(II) convener of the general meeting of shareholders: the board of directors of the company. On March 9, 2022, the sixth meeting of the seventh board of directors of Hainan Strait Shipping Co.Ltd(002320) (hereinafter referred to as “the company”) deliberated and adopted the proposal on convening the 2021 annual general meeting of shareholders of the company with 11 affirmative votes, 0 negative votes and 0 abstention votes. (III) legality and compliance of the meeting: the sixth meeting of the seventh board of directors of the company decided to convene the 2021 annual general meeting of shareholders. The convening of this general meeting of shareholders complies with relevant laws, administrative regulations, departmental rules, normative documents, business rules of Shenzhen Stock Exchange and the articles of association.
(IV) date and time of the meeting:
On site time: 2:00 am, 20209
Online voting time: the specific time for online voting through the trading system of Shenzhen stock exchange is 9:15 to 9:25 a.m., 9:30 to 11:30 p.m. and 13:00 to 15:00 p.m. on April 1, 2022; The specific time of voting through the Internet of Shenzhen stock exchange is: 9:15 a.m. – 15:00 p.m. on April 1, 2022. (V) convening method of the meeting: the shareholders’ meeting is held by combining on-site voting and online voting.
(VI) equity registration date: March 28, 2022
(VII) attendees:
1. Ordinary shareholders or their agents who hold shares of the company on the equity registration date;
By the afternoon of March 28, 2022, all shareholders of the company registered in Shenzhen Branch of China Securities Depository and Clearing Co., Ltd. have the right to attend and vote at this meeting. A shareholder who cannot attend the meeting in person may entrust a proxy to attend and vote on his behalf (the proxy need not be a shareholder of the company), or participate in online voting during online voting time.
3. Witness lawyer employed by the company;
4. Other persons who should attend the general meeting of shareholders in accordance with relevant laws and regulations.
(VIII) Venue: conference room, 14th floor, Ganghang building, No. 157 Binhai Avenue, Haikou City, Hainan Province
2、 Matters considered at the meeting
Proposal code table of this shareholders’ meeting:
remarks
Proposal code proposal name the ticked column can vote
100 total motion: it means that all the following motions are voted on uniformly √
Non cumulative investment
Vote proposal
1.00 proposal on the work report of the board of directors in 2021 √
2.00 proposal on the work report of the board of supervisors in 2021 √
3.00 proposal on the financial final accounts report of 2021 √
4.00 proposal on 2022 financial budget √
5.00 proposal on investment plan in 2022 √
6.00 proposal on profit distribution plan in 2021 √
7.00 proposal on the company’s 2021 annual report and its summary √
8.00 about the expected continuous cooperation with COSCO Shipping finance company in 2022 √
Proposal on related party transactions
9.00 proposal on employing the company’s 2022 audit institution √
10.00 provision for assets to be demolished in xinhaigang District minus √
Value prepared motion
11.00 about the acquisition of phase II of automobile passenger and cargo ro Ro Wharf in xinhaigang District √
Proposal on asset project financing scheme
Independent directors will make an annual report on their work in 2021 at this meeting. The work report of independent directors was published on cninfo.com on the same day as this notice（ http://www.cn.info.com.cn. ）。
The above proposal has been deliberated and adopted at the 6th meeting of the 7th board of directors and the 4th meeting of the 7th board of supervisors. See China Securities Journal, securities times and cninfo.com on March 11, 2022 for details（ http://www.cn.info.com.cn. ）Relevant announcements. Proposal 8 involves related party transactions, and related shareholders will avoid voting.
When considering major issues affecting the interests of small and medium-sized investors, the general meeting of shareholders will count the votes of small and medium-sized investors (small and medium-sized investors refer to other shareholders except directors, supervisors, senior managers of listed companies and shareholders who individually or jointly hold more than 5% of the shares of listed companies). The results of the separate vote counting will be disclosed in the announcement of the resolution of the general meeting of shareholders.
3、 Meeting registration method
(I) registration time: 9:00-11:00 a.m. on March 30 and March 31, 2022; 15:00-17:00 PM
(II) place of registration: Company Securities Department, 14th floor, Ganghang building, No. 157 Binhai Avenue, Haikou City, Hainan Province (III) registration method:
1. Registration of corporate shareholders. If the legal representative of the legal person shareholder is present, the registration shall be handled on the strength of his own ID card, identity certificate or power of attorney of the legal representative, copy of the business license of the legal person unit (with official seal affixed) and securities account card; If a legal person shareholder entrusts an agent to attend, it shall also hold the power of attorney of the legal person and the ID card of the attendee.
2. Registration of individual shareholders. If a natural person shareholder attends in person, he / she shall register with his / her ID card and securities account card; If an agent is entrusted to attend, he must also hold the power of attorney and the ID card of the attendee.
3. Non local shareholders can register by letter or fax (the registration time shall be subject to the time of receiving fax or letter). For fax registration, please send a fax and call for confirmation.
(IV) contact information of conference affairs:
Contact address: Securities Department of the company, 14th floor, Ganghang building, No. 157 Binhai Avenue, Haikou City, Hainan Province
Postal Code: 570311
Contact: Cai Haijian, Chen haiguang
Tel: (0898) 68612566, (0898) 68615335
Contact Fax: (0898) 68615225
mail box: [email protected].
(V) the board, lodging and transportation expenses of the company’s shareholders attending the on-site meeting shall be borne by themselves.
4、 Specific operation process of participating in online voting
At this general meeting of shareholders, shareholders can vote through the trading system of Shenzhen Stock Exchange and the Internet voting system (address: http://wltp.cn.info.com.cn. ）See Annex I for the specific operation process of online voting.
5、 Documents for future reference
1. Resolutions of the sixth meeting of the seventh board of directors of the company;
2. Resolution of the 4th meeting of the 7th board of supervisors of the company.
It is hereby announced
Hainan Strait Shipping Co.Ltd(002320) board of directors
March 11, 2002 Annex 1:
Specific process of participating in online voting
1、 Online voting program
1. Voting code and voting abbreviation of ordinary shares: the voting code is “362320”; Voting is referred to as “Strait voting”.
2. Fill in the voting opinions or election votes.
This shareholders’ meeting does not involve cumulative voting proposals. For non cumulative voting proposals, fill in the voting opinions: agree, disagree and abstain.
3. When shareholders vote on the general proposal, they are deemed to express the same opinions on all the proposals considered at the general meeting of shareholders.
When shareholders vote repeatedly on the general proposal and specific proposal, the first valid vote shall prevail. If the shareholder votes on the specific proposal first and then on the general proposal, the voting opinion of the specific proposal that has been voted shall prevail, and the voting opinion of the general proposal shall prevail for other proposals that have not been voted; If the general proposal is voted first and then the specific proposal is voted, the voting opinion of the general proposal shall prevail.
2、 Procedures for voting through the trading system of Shenzhen Stock Exchange
1. Voting time: trading time on April 1, 2022, i.e. 9:15-9:25, 9:30-11:30 and 13:00-15:00.
2. Shareholders can log in to the trading client of the securities company and vote through the trading system.
3、 Procedures for voting through the Internet voting system of Shenzhen Stock Exchange
1. The Internet voting system will start voting from 9:15 to 15:00 on April 1, 2022.
2. Shareholders who conduct online voting through the Internet voting system need to handle identity authentication in accordance with the provisions of the guidelines for online investor service identity authentication business of Shenzhen Stock Exchange (revised in 2016) and obtain the “Shenzhen stock exchange digital certificate” or “Shenzhen Stock Exchange investor service password”. The specific identity authentication process can log in to the Internet voting system http://wltp.cn.info.com.cn. Refer to the rule guidance column.
3. Shareholders can log in according to the service password or digital certificate obtained http://wltp.cn.info.com.cn. Vote through the Internet voting system of Shenzhen Stock Exchange within the specified time. Annex II:
Hainan Strait Shipping Co.Ltd(002320)
Power of attorney for 2021 annual general meeting of shareholders
I hereby authorize Mr. / Ms. to attend the Hainan Strait Shipping Co.Ltd(002320) 2021 annual general meeting of shareholders on behalf of me (or my company). The trustee has the right to vote on all proposals considered at the meeting in accordance with the instructions of this power of attorney, and sign the relevant documents to be signed at the meeting on behalf of me.
My (or my unit’s) voting opinions on the proposals considered at the meeting are as follows:
The name of the proposal is marked with “agree against waiver”. The column is ticked
You can vote
100 total proposals: except cumulative voting proposals √
All proposals
1.00 about the work of the board of directors in 2021 √
Report proposal
2.00 about the work of the board of supervisors in 2021 √
Report proposal
3.00 financial statement of 2021 √
Motion to report
4.00 about the financial budget of 2022 √
Motion of the motion
5.00 √ on investment plan in 2022
bill
6.00 profit distribution formula for 2021 √
Motion of the motion
7.00 about the company’s 2021 annual report and √
Abstract motion
8.00 about the estimated 2022 and COSCO √
Continuous related party transactions of yunyun finance company
bill
9.00 about employing the company for annual review in 2022 √
Proposal of the accounting agency
10.00 √ on the proposed demolition in the new harbour area
Proposal on withdrawing provision for asset impairment
11.00 about the acquisition of automobile passenger and cargo in xinhaigang District √
Financing of RO Ro Terminal Phase II asset project
Proposal of the scheme
Client (signature and seal): Trustee (signature):
Principal ID number: trustee’s ID number:
Client’s securities account card: number of shares held by the client:
Signed on:
note appended:
1. Please fill in “√” in the space of “agree”, “oppose” or “abstain”. Voters can only express one opinion of “agree”, “disagree” or “abstain”. If they alter, fill in other symbols, multiple or no votes are invalid, they will be treated as abstaining. Please read the voting rules before voting.
2. The validity period of this power of attorney: from the date of signing this power of attorney to the end of this shareholders’ meeting. 3. A copy of the power of attorney or self-made in the above format is valid; Unit entrustment must
